Integration Freight Order Control and Procurement

For companies that want to do their own freight planning, an integration is available between Freight Order Control and Procurement to generate freight orders from purchase orders.

Freight orders can be generated from purchase orders that are manually created, generated by LN, or that originate from a converted response line.

RFQ response settings

To enable the generation of freight orders from purchase orders that originate from a converted response line, and to provide the necessary freight-related information when the response line is converted to a purchase order, specify these fields in the RFQ Responses (tdpur1506m000) session:

Select the Generate Freight Orders from Purchase check box
Enter a service level in the Freight Service Level field if you want the same service level to be used in the freight order as in the purchase order
Select the Carrier Binding check box if you want the same carrier to be used in the freight order as in the purchase order
Enter a date in the Planned Receipt Date field, which must be considered as the unload date

Note: Freight orders can only be generated from purchase orders.

Purchase order settings

To enable the generation of freight orders from purchase orders, these settings must be applied in the Purchase Order Lines (tdpur4101m000) or Purchase Order Line Details (tdpur4101m200) session:

The Generate Freight Orders from Purchase check box must be selected
The Carrier Binding check box must be selected if you want the same carrier to be used in the freight order as in the purchase order.
A service level must be entered in the Freight Service Level field if you want the same service level to be used in the freight order as in the purchase order.
A date must be entered in the Planned Receipt Date field. If the purchasing company is responsible for transportation, you must consider this as the unload date; the date when the goods must be available in the warehouse.
A planned load date must be entered in the Planned Load Date field. If the purchasing company is responsible for transportation, this is the date on which the suppliers must be ready with the goods on their location. This date can be considered as the shipment date.

Generating freight orders from purchase orders

If the Generate Freight Orders from Purchase check box is selected in the Items - Purchase Business Partner (tdipu0110m000) session and a purchase order is generated for the item – purchase business partner combination, after approval, LN checks whether Generate Freight Orders (tdpur4220m000) is linked as an activity to the order type in the Purchase Order Type - Activities (tdpur0560m000) session to determine the freight order generation method. The freight order can be manually or automatically generated for the purchase order.

After a freight order is generated from a purchase order (detail) line, the status of the freight order is Expected. The information that goes to the freight order includes only shipping related data, such as planned dates, addresses, shipping constraints, carrier, route, delivery terms, and planning responsibility. When a load plan is created for the freight order, the status of the freight order is Planned. The load plan can only be made actual in Freight, and the status of the freight order can be Actual after the purchase order (detail) line is released to Warehousing.

If the freight order status is Planned, on the appropriate menu of the Purchase Order Lines (tdpur4101m000) or Purchase Order Line Details (tdpur4101m200) session, you can click:

Freight Details to view freight details, such as information about shipments and loads, the used carrier, the dates that the shipments will be executed and the quantities to be shipped in the Freight Order Line Status Overview (fmfoc2601m000) session.
Purchase Order Line - Linked Information to view linked freight orders in the Purchase Order Line - Linked Information (tdpur4502s000) session.

Note: If you want to modify, block, delete, or cancel a purchase order and linked freight order, the status of the freight order must be Expected, Planned, or Actual.

After the Planned Receipt Date is specified on the purchase order (detail) line, Freight determines whether the transportation lead time is sufficient to deliver the goods in time. If not, you must either change the Planned Receipt Date or select another carrier. Due to the type of transport or the availability of the carrier, the Planned Receipt Date can differ from the date as specified on the purchase order (detail) line. In the Purchase Orders (tdpur4100m000) session, you can click Printing and then Print with Deviation in the Shipment Dates(Dummy for FM) to start the Print Orders with Deviating Shipment Dates (fmlbd3450m000) session. With this session, you can generate a difference report that lists all orders for which the original dates differ from those in the load plan of Freight