A department that a financial company uses to group financial data on a more detailed level than by enterprise unit.

You can typically use accounting offices to group the following types of financial data:

• Manually entered sales invoices
• Trade notes
• Business partner financial data

You can link an accounting office to several business partner roles.

A scheme of accounts to which the results of certain events are posted. The accounting scheme consists of ledger accounts, structured in a parent-child hierarchy.

A full set of address-related details, which include the postal address, access to telephone, fax, telex numbers, and email, Internet address, identification for taxation purposes, and routing information.

A warehouse order created specifically to adjust inventory where a variance has occurred. An adjustment order adjusts inventory and creates financial transactions.

Commands are distributed across the Views, References, and Actions menus, or displayed as buttons. In previous LN and Web UI releases, these commands are located in the Specific menu.

A bank account of your company. The bank relation definition includes details such as your bank account number, account type, the international bank account number, the bank's currency and whether other currencies are allowed, and whether the account is a blocked account.

If quantities expressed in alternative units are used in calculations or formulas, these quantities are first converted to the base unit.

For each company, base units must be defined for weight, length, surface area, volume, and time.

An identification assigned to a homogeneous quantity of material.

The legal document used by the carrier that states what is transported (nature, quantity, weights, and so on) to what address.

A serial number, specified and used by the item's owner as an alternative to the item's manufactured serial number.

The fiscal year for which the policy is applicable.

A business related object, such as a purchase order or an organizational unit. A business object has information stored in the business object attributes, such as the purchase order number or the organizational unit name. A business object also contains a set of actions, known as business object methods, that can manipulate the business object attributes, such as Create Purchase Order and List Organizational Units.

From a development perspective, a business object is a collection of tables, and functions that manipulate these tables, implemented simultaneously during the development phase. A business object is identified by the combination of a package code, module code, and business object code.

A transaction identification more detailed than the business object, for example, a receipt number or an order number. You can use the reference during reconciliation to match transactions if the business object alone does not provide enough information, for example, during GRNI reconciliation.

The reference of a document, which includes detailed information such as document number, line number, and sequence number.

A party with whom you carry out business transactions, for example, a customer or a supplier. You can also define departments within your organization that act as customers or suppliers to your own department as business partners.

The business partner definition includes:

• The organization's name and main address.
• The language and currency used.
• Taxation and legal identification data.

You address the business partner in the person of the business partner's contact. The business partner's status determines if you can carry out transactions. The transactions type (sales orders, invoices, payments, shipments) is defined by the business partner's role.

A user-defined group of business partners.

The number given by the carrier to identify the load or shipment. The carrier uses this number for tracking purposes.

The smallest component of a written language that has semantic value (that is, linguistic meaning). A character set is the collection of characters that is used in a given language. As well as the alphabet, a character set includes numerals, mathematical and currency symbols and punctuation marks. The character set that you select determines how texts are displayed and printed by your computer, for example as Latin or Arabic characters. Examples of character sets include ASCII and ISO 8859-1.

A code indicating the type of hazard. This code is only used if a shipment has been flagged as containing hazardous material.

The authority to which the tax or social contribution must be paid. In LN, a collection office is defined as a business partner with only the invoice-from and pay-to roles.

A working environment in which you can carry out logistic or financial transactions. All the transaction data is stored in the company's database.

Depending on the type of data that the company controls, the company is:

• A logistic company.
• A financial company.
• A logistic and a financial company.

In a multicompany structure, some of the database tables can be unique for the company and the company can share other database tables with other companies.

The issue from the warehouse of consigned items by or on behalf of the customer. The customer's purpose is to use these items for sale, production, and so on. After the items are issued, the customer becomes the owner of the items and the customer must pay the supplier.

The person with whom you discuss business transactions. For example, you address questions, quotations, and follow-up calls, direct mail, and promotional gifts to the contact. The contact's data include the name, telephone number, e-mail address, and other details.

An administrative item that is used to post extra costs to an order. Extra costs are, for example, accounting expenses, clearance charges, design costs, and freight expenses.

Cost items are not used for production and cannot be held in inventory. They are also referred to as expense items.

Countries are the national states where your suppliers and customers are located. For each country you can define the country code, international dialing, telex, and fax codes.

Countries are part of the data that you must set up for tax reporting. In addition, items can be grouped and selected according to their country of origin.

A user-defined group of countries.

The correction form for a (partly) returned purchase or sales order. The credit note states the quantity and value of the goods concerned and the reason for the credit.

A generally accepted medium of exchange such as coins, treasury notes, and banknotes.

The following currency types are available in LN:

• Home currency, which is used internally by companies to calculate costs, record budgets, and register tax amounts
• Transaction currency, which is used in transactions with business partners, such as orders and invoices

An order generated by LN to count the inventory by stock point at a particular frequency and to subsequently register the counted quantities. A cycle count order consists of an order number and a sequence number indicating the number of counts performed on this order. As a result of the count action, you can adjust the inventory.

A transport document that provides information on a consignment contained in one truck (or other vehicle) and refers to an order or a set of orders for one consignee at a delivery address. If the truck load contains shipments for various business partners, the load includes more than one delivery note. The information on a delivery note includes the delivery date and address, the customer's name, the contents of the consignment, and so on. In Italy, a delivery note is a legally required document, where it used to be called BAM (Bolla Accompagnamento Merci). Currently it is called DDT (Documento di Trasporto). In Portugal and Spain delivery notes are also used, but there they do not have the same legal status as in Italy.

A company's organizational unit that carries out a specific set of tasks, for example, a sales office or a purchase office. Departments are assigned number groups for the orders they issue. The department's enterprise unit determines the financial company to which the financial transactions that the department generates are posted.

Repair that is carried out in a repair shop.

Analysis account for ledger accounts to get a vertical view on ledger accounts. Dimensions are used to specify ledger account information.

A generic term for objects, such as orders or order lines. Also used to refer to printed matter, such as reports, shipping documents, order documents, or user documentation.

The identification of a transaction.

The document code is a combination of:

• Transaction-type code
• Series number
• Sequence number

The transaction date in Financials. The document date is always registered in local time. Usually the document date is the same date as the transaction date, except if you manually enter a different transaction date in Financials or if the UTC time and the local time differ by a day.

Assigned to every document. Each document type is assigned a revision mode that is applicable to all documents of that document type. The document mask and document revision mask can be dependent upon the document type. The document types determine whether the hard copies and files attached to document revisions must be assigned revisions. Examples of the type of documents a company keeps can be, safety regulations, assembly documents, wiring diagram, maintenance instructions, drawing documents and standard documents.

The first day on which a record or a setting is valid. The effective date often includes the effective time.

A reference number, for example a sales order line or a project deliverable line, that is used to model deviations for a unit effective item.

A financially independent part of your organization that includes entities such as departments, work centers, warehouses, and projects. The enterprise unit's entities must all belong to the same logistic company, but a logistic company can contain multiple enterprise units. An enterprise unit is linked to a single financial company.

When you carry out logistic transactions between enterprise units, the resulting financial transactions are posted to the financial companies to which each enterprise unit is linked.

A way to group currency exchange rates. You can assign different currency exchange rates to different invoice-to business partners and/or to different types of transactions (purchase, sales, and so on).

Absolute figure by which the values of a specific consolidated statement column are multiplied. This may, for example, give you insight into expected financial figures. Factors can also be used to express statement values in other currencies.

The process by which batches that contain transactions are committed to actual data and committed to ledger accounts and dimensions. After finalization, you can no longer modify batches. Finalization includes updating the ledger account history and dimension history.

A company that is used for posting financial data in Financials. You can link one or more enterprise units from multiple logistic companies to one financial company.

Part of an LN database in which you can store all data concerning financial transactions.

A set of financial companies for which you can set up specific tax data and/or generate reports such as the Intrastat declaration at a time. A financial company set can contain one or multiple financial companies.

The department that determines the financial company to which the transaction must be posted and which is responsible for the tax declaration in the tax country of the order. The financial company's home country must be the tax country of the order. The financial department is an accounting office of the financial company.

If the financial company of the administrative department has a tax number in the tax country of the order, the financial department is the same department as the administrative department.

A separate period, or year for financial purposes.

Three financial period types exist:

• Fiscal, in which all transactions are recorded (for example, 12 months).
• Reporting, for management requirements (for example, 52 weeks).
• Tax, for tax regulations (for example, 4 quarters).

The first available number within a series. When you create orders, and so on, this number is offered by default. Series enable you to group orders of the same type by assigning order numbers starting with the same figures.

Code that identifies group of items in order to collect and report statistical data on the export and import of goods in the countries of the European Union (EU). The reporting authorities determine the harmonized system codes.

One of a company's base currencies in which LN registers and reports amounts.

In a multicurrency system, up to three home currencies can be defined:

• The local currency
• Two reporting currencies

The shipping or delivery of goods across national boundaries.

The goods stored in a warehouse.

Any change in the inventory records.

The unit of measure in which the inventory of an item is recorded, such as piece, kilogram, box of 12, or meter.

The inventory unit is also used as the base unit in measure conversions, especially for conversions that concern the order unit and the price unit on a purchase order or a sales order. These conversions always use the inventory unit as the base unit. An inventory unit therefore applies to all item types, also to item types that cannot be kept in stock.

A method to calculate the inventory value.

The inventory is valued at either its standard cost or its actual receipt price. Because inventory value can change with time, the age of inventory needs to be noted. In LN, the following inventory valuation methods are available:

Valuation Method

The business partner that sends invoices to your organization. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about your organization's credit limit, the terms and method of payment, and the related pay-to business partner.

The identification of an invoice, which consists of the transaction-type code and the first free number in the series used for invoices for the order type.

The business partner to which you send invoices. This usually represents a customer's accounts payable department. The definition includes the default currency and exchange rate, invoicing method and frequency, information about the customer's credit limit, the terms and method of payment, and the related pay-by business partner.

The kind of invoice. Each Operations Management package has its own types of invoices.

Selects the order types and orders to be invoiced. If you process an invoicing batch, LN selects the invoicing data and generates the invoices for the order types and orders selected through the invoicing batch.

The raw materials, subassemblies, finished products, and tools that can be purchased, stored, manufactured, and sold.

An item can also represent a set of items handled as one kit, or which exist in multiple product variants.

You can also define nonphysical items, which are not retained in inventory but can be used to post costs or to invoice services to customers. The examples of nonphysical items:

• Cost items (for example, electricity)
• Service items
• Subcontracting services
• List items (menus/options)

Identification code for an item (product, component, or part). The item code can consist of multiple fields or segments.

A group of items with similar characteristics. Each item belongs to a particular item group. The item group is used in combination with the item type to set up item defaults.

A classification of items used to identify if the item is, for example, a generic item, a service item, or an equipment item. Depending on the item's type, certain functions will only apply to that item.

An entity that is used to group items for inventory valuation purposes.

To define an item valuation group, you must link an item valuation group code to the items that you want to include in the item valuation group.

You can set up item valuation groups by company and by site.

Item valuation groups and warehouse valuation groups are linked, for example, to inventory valuation methods to valuate the item-warehouse combinations included in the warehouse and item valuation groups.

A transaction for which no subledger (invoice) document is available. Journal vouchers can be posted to the General Ledger.

A means to validate the system configuration request of the customer.

In LN, all goods and/or shipments carried by one means of transport on a specific date and time and using a specific route.

The currency of the country in which the company is located. Otherwise, the currency in which you report to the local tax authorities.

In a multicurrency situation, you can use three home currencies. The three home currencies that you can define for a company are:

• The company's local currency
• Reporting Currency 1
• Reporting Currency 2

The home currency that is the legal currency of the country in which the company is established. Tax reporting must usually be done in the local home currency.

An LN company used for logistic transactions, such as the production and transportation of goods. All the logistic data concerning the transactions is stored in the company's database.

A number of items produced and stored together that are identified by a (lot) code. Lots identify goods.

Orders that are used to plan, carry out, and control the maintenance on customer-owned components, products and the logistic handling of spare parts.

An individual identifiable means of transport used for freight planning and freight order clustering, such as:

• Truck
• Airplane

For load building and freight order clustering purposes, Freight checks the availability of individual means of transport, if specified for a load or a freight order line.

A group of first free number series that you can assign to a specific use.

For example, you can assign a number group to:

• Business partner codes
• Purchase contracts
• Sales orders
• Production orders
• Service orders
• Warehousing orders
• Freight orders

Within a number group you can define multiple series. Each series is identified by the series code. The series numbers that LN generates consist of the series code followed by the first free number in the series. Series codes of the same number group have the same length.

Defines a business object or business document, such as a sales order or a contract, in the context of document authorization.

An object type includes one or more tables and specifies this information:

• How the tables of the object type relate to each other.
• The actions to generate a request for document authorization, which will be processed in ION Workflow.
• What data of the object type must be sent to ION Workflow to perform the actual document authorization.

The company to which a department, warehouse, or project belongs. In most cases, this is the logistic company in which the department, warehouse, or project was created. Logistic transactions originating from a department, warehouse, or project can only be created in their operational company.

An order entry. It includes information about an item on an order.

An ownership record specifies the owner of the items listed on any of the following objects:

• Receipt line
• Outbound advice line
• Shipment line
• Cycle counting order line
• Adjustment order line

These objects can include items from various owners, and some of the items can be company owned. A separate ownership record is manually or automatically created for each owner. For example, if a receipt line has inventory for two owners, two ownership records are present for the receipt line.

A password is a form of secret authentication data that is used to control access to a resource. The password is kept secret from those not allowed access, and those wishing to gain access are tested on whether or not they know the password and are granted or denied access accordingly.

A batch that contains selected invoices to be paid. After you have checked this batch, LN can carry out the payment run and generate the payment documents.

The method used to create a payment (purchase invoice) or a receipt (sales invoice).

The payment method defines details such as:

• The maximum amount
• The due date
• Allowance of foreign currencies and other details which must be printed on the report

These are default values that you can change on the order or on the invoice.

The business partner to whom you pay invoices. This usually represents a supplier's accounts receivable department. The definition includes the default currency and exchange rate, the supplier's bank relation, the number of days within which you must pay the invoices, and if the business partner uses a factoring company.

Periods divide a year into regular intervals, such as weeks, months, or quarters, that can be used for statistical, hours accounting, planning, and cost controlling purposes.

The dimension of the unit. For example, the dimension of kilometer is length, and the dimension of liter is volume.

The date for which delivery of a shipment is planned.

The date on which the goods are expected to arrive in the destination warehouse.

The warehousing order line number. If the order is generated by a package other than Warehousing, this number is the same as the original order line number.

The number used to identify the position of the order line on the sales or purchase order.

User-definable item grouping data that is used to distinguish between different groups of items in a product line. The product class is mainly used as a selection criterion for reporting.

An endeavour with a special objective to be met within the prescribed time and money limitations and that has been assigned for definition or execution.

Purchased goods that are received, inspected (if required), and posted to inventory are placed on a purchase invoice. You must pay the buy-from business partner for the quantity on the invoice.

The buy-from business partner, order, item data, prices, and discounts are printed on the invoice. You can compare the data on the invoice to the invoice you receive from the buy-from business partner.

The method to decide which date is used to determine the exchange rates.

During the composing process, all amounts in foreign currencies are converted to the home currency, based on the determined exchange rate.

The factor by which the amount in the transaction currency or the invoice currency is divided before LN converts it to a home currency. A rate factor is often used for currencies that have a relatively low price, for example, Korean Won.

A user-defined standardized description of the reason for a particular decision or choice. A reason's type determines for which purpose you can use that reason.

To include additional information about an action, you can select and enter a reason from a list. LN can also print the reason in the relevant report.

A special form of duty tax, for example, in Spain. If you use multiple tax lines, you can use a sequence number for special additional taxes. In a printed report, the sequence number for recharge is then kept separate from the normal tax amounts.

Any informative description field used to refer to, for example:

• The person or department with authorization to perform a specific task.
• The business partner's contact.
• The original invoice number.

The date that determines which orders are printed on the reminder. All orders that are not yet delivered and have a confirmed or planned delivery date before or equal to the reference date, are printed on the reminding note.

The date of registering the time that an employee spends on a specific project or activity.

In an environment with multiple financial companies, a code that defines the common home currency to be used in reporting and viewing data for those companies that are linked to that code.

Line of travel from your warehouses to the ship-to or ship-from business partner's warehouse and vice versa. Use routes to group business partners that are located in the same area or along one convenient route.

You can arrange addresses by routes to print picking lists and shipping notes sorted by route.

A bill that relates to the sale of goods or services. A sales invoice is a document, sent by the seller to the buyer, for each sale containing details on the goods sold.

A document transaction entered in Invoicing. When an asset account is affected, a disposal transaction is generated from Invoicing in Fixed Assets to process this event based on the general ledger account definition.

The amount the customer is charged with in exchange for the delivery of the ordered goods.

The character used to separate the segments of the serial number.

The number that identifies a data record or a step in a sequence of activities. Sequence numbers are used in many contexts. Usually LN generates the sequence number for the next item or step. Depending on the context, you can overwrite this number.

A number that determines the sequence in which records are displayed in an overview session or list box.

The sequence number of the warehousing order line.

The unique identification of a single physical item. LN uses a mask to generate the serial number. The serial number can consist of multiple data segments that represent, for example, a date, model and color information, sequence number, and so on.

Serial numbers can be generated for items and for tools.

A group of order numbers or document numbers starting with the same series code.

Series identify orders with certain characteristics. For example, all sales orders handled by the large accounts department start with LA (LA0000001, LA0000002, LA0000003, and so on).

The service classification that service providers offer. The service type determines which availability type applies to a service order header, and provides a default order procedure and coverage type.

A code used, together with the ship-from type, to identify the exact source of a warehousing order.

The ship-from type is used, together with the ship-from code, to identify the exact source of a warehousing order.

The ship-from type can have the following values:

• Business Partner
• Warehouse
• Work Center
• Project

All goods that are transported to a specific address on a specific date and time by using a specific route. An identifiable part of a load.

An entity that provides information about one of the items listed on a shipment, such as the weight, the quantity, or the additional costs.

An individual line of detail in a shipment.

The quantity shipped against a particular shipment ID and shipment sequence.

A code used, together with the ship-to type, to identify where goods are shipped to.

The ship-to type is used, together with the ship-to code, to identify where goods are shipped to.

The ship-to type can have the following values:

• Business Partner
• Warehouse
• Work Center
• Project

The business partner who orders goods or services from your organization, who owns the configurations you maintain, or for whom you perform a project. Usually a customer's purchase department.

The agreement with the sold-to business partner can include:

• Default price and discount agreements
• Sales order defaults
• Delivery terms
• The related ship-to and invoice-to business partner

The places, events, or methods where or through which business partners come in contact with your company (for example, a trade fair or an advertisement).

In multisite control, this is the LN company in which the source batch is stored. The source company resides in the source environment.

An intermediary product in a production process that is not stored or sold as an end product, but that is passed on to the next operation.

For subcontracting purposes, a manufacturer can send a subassembly to a subcontractor to carry out work on the subassembly. This subassembly has its own item code defined in the Item Base Data.

After work is finished, the subcontractor sends the subassembly back to the manufacturer. Also this reworked subassembly has its own item code defined in the Item Base Data.

A business partner that is hired to perform certain services, such as the execution of a part of a project or production order. The services are delivered via a purchase order.

A number that indicates the level of a ledger account or a dimension in the hierarchical structure of accounts and dimensions. A low number corresponds with a low sublevel. Ledger accounts can have sublevels 0 through 99. Dimensions can have levels 0 through 9.

Transactions can only be posted to accounts and dimensions which have a sublevel zero. All amounts and quantities on the sublevels 1 and higher are aggregated from lower sublevels.

The value that LN uses to calculate the tax amounts.

Usually, the tax base value is the net order amount or the net invoice amount. However, for types of tax such as social contributions that can be charged on a part of the invoice amount, the tax base value can be a percentage of the net amount.

A way to distinguish and/or group types of tax for inquiries, reporting, and tax payment selections. For example, for social contributions the categories Unemployment and Medical insurance can be required.

An attribute of order headers and order lines that you can use to define tax exceptions for the transaction. LN retrieves the default tax classification from the invoice-from and invoice-to business partners.

For example, you can use the tax classification to indicate:

• That payments to an invoice-from business partner are subject to withholding tax and social contributions
• To group business partners who have the same tax aspects for your company, for example, subcontractors, or agents
• That the tax must be paid in a country other than the sales office or service office's home country

A code that indentifies the tax rate and which determines how LN calculates and registers tax amounts.

A code that identifies the tax rate and which determines how LN calculates and registers tax amounts.

A set of transaction details for which you define a tax code and/or tax country and business partner tax country other than the values that result from the standard tax code derivation.

Definition of the country-specific tax data, for example, the type of tax (single or multiple), the collection office, the tax rates, and any text that must be printed on invoices to which a specific kind of tax applies.

The country in which the tax must be paid or reported. The tax country can be different from the country where the goods are issued or delivered.

The country in which the tax must be paid.

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

A number used to identify legal persons or businesses. The tax authorities assign the tax numbers to the registered businesses. Your business partners must provide you with their tax number. Business partners without a tax number are considered to be private persons.

Represents a box on the tax declaration form. To link the tax codes that contribute to the amount in a box to its tax position, you define relations by tax position. To add the box to the tax declaration, link the tax position to the declaration master.

The tax percentage for each tax code.

The date you enter when you create the transaction such as a sales order or a warehouse receipt. Usually the transaction date is the current date. Only for backdated and antedated transactions, the transaction date differs from the current date. Internally, the transaction date is registered in UTC time.

The date and time when the document (line) is changed and/or written to the history file.

A transaction can be an issue or a receipt.

The following transaction types are available:

• material requirement
• planned receipt

A user-defined three-position code used to identify documents. The series linked to the transaction type give documents the sequence number.

A transaction that applies to moving values stored on an asset's related books to another asset as a result of a change of owners, location, or responsibility.

A combined means of transport that consists of various vehicle types and/or means of transport which jointly transport a load. If a transport means combination includes more than one means of transport, Freight can perform load building for more than one means of transport per load. Transport means combinations are also used in freight order clustering. A transport means combination shows the combined means of transport that is to transport the goods listed on a freight order cluster.

A classification used to group means of transport, such as:

• Vans
• Trucks
• Container ships
• Cargo aircraft

For each group, properties are defined, such as:

• The average speed
• The loading capacity

Each means of transport defined in Freight belongs to a transport means group. For example, transport means group: Vans, means of transport: van with licence number XX333444 .

The physical quantity in which an item or good is managed. For example, a quantity of wood can be expressed as a length by using the unit of one meter, or as a volume by using the unit of one cubic meter.

The unit of measure for the cost object. This unit can affect how budget line quantities are calculated.

Uniform Resource Locator (URL). An address for a resource on the Internet. URLs are used by Web browsers to locate Internet resources.

A URL specifies:

• The protocol to be used in accessing the resource (such as http: for a World Wide Web page, or ftp: for an FTP site).
• The name of the server on which the resource resides (such as www.whitehouse.gov).
• The path to a resource (such as an HTML document or a file on that server).

The person that works with an application software package.

A legal report of all value added tax (VAT) transactions of a company, in date sequence. The transactions can be grouped by tax articles, which typically group transactions that have the same tax percentage.

A place for storing goods. For each warehouse, you can enter address data and data relating to its type.

An entity that is used to group warehouses for inventory valuation purposes. To define a warehouse valuation group, you must link a warehouse valuation group code to the warehouses that you want to include in the warehouse valuation group. Warehouse valuation groups and item valuation groups are linked, for example, to inventory valuation methods to valuate the item-warehouse combinations included in the warehouse and item valuation groups.

The code of the warehousing order. LN uses the series specified in the Series field of the Warehousing Orders (whinh2100m000) session to generate the order number. If the warehousing order is generated for an order from a package other than Warehousing, this number corresponds to the original order number and is not based on the series specified in the Series field.

A code that identifies the type of a warehousing order. The default warehousing procedure that you link to a warehousing order type determines how the warehousing orders to which the order type is allocated are processed in the warehouse, although you can modify the default procedure for individual warehousing orders or order lines.

Tax for which the supplier is liable and which the payer of a purchase invoice withholds on the payment and pays directly to the tax authorities.

The term "withholding tax" generally refers to withholding income tax and social contributions.

A specific production area consisting of one or more people and/or machines with identical capabilities, that can be considered as one unit for purposes of the capacity requirement planning and detailed scheduling.