Manual changes to cluster data

Clustered

After a freight order cluster is generated, you can manually change the cluster header information in the following fields:

• Carrier

  This field shows the carrier that LN found during the clustering process, or that was entered for the freight order lines related to the current cluster. You can change the carrier in this field if you want to subcontract the cluster to a carrier other than the one found by LN or entered on the corresponding freight order lines. This field is empty if LN cannot find a suitable carrier, or if no carrier was entered manually on the freight order lines from which the cluster was generated. In such cases, you can manually enter a carrier. This also applies to binding carriers. A binding carrier is a carrier entered on a freight order line that LN cannot override during the load building or clustering process. To insert a binding carrier, enter a carrier and select the Carrier/LSP Binding check box in the Freight Order Lines (fmfoc2101m000) session.

• Transport means group

  This field shows the transport means group that LN found during the clustering process, or that was entered for the freight order lines related to the current cluster. You can change the transport means group in this field if you want the cluster to be transported by means of a transport means group other than the one found by LN or entered on the corresponding freight order lines. This field is empty if LN cannot find a suitable transport means group, or if no transport means group was entered manually on the freight order lines from which the cluster was generated. In such cases, you can manually enter a transport means group.

• Planned load date

  The default value in this field is taken from the freight order lines related to the cluster. If a different date is known from the carrier, you can enter the new date in this field.

• Planned unload date

  The default value in this field is taken from the freight order lines related to the cluster. If a different date is known from the carrier, you can enter the new date in this field.

• Planned distance

  The planned distance is taken from the freight order lines related to the cluster. If a different distance is known from the carrier, you can enter the new distance in this field.

• Estimated freight costs

  The estimated freight costs are calculated during the clustering process, if freight rates are maintained for the carrier selected or entered for the cluster. If required, you can manually change the estimated freight costs, or recalculate the estimated freight costs. To recalculate the freight costs, click the relevant option on the appropriate menu.

• Calculate additional cost option

  You can select or clear this check box for clusters with the Clustered status. For example, if you calculated the additional costs, but later on agree with the carrier not to pay any additional costs, you can clear this check box and recalculate the freight costs.

• Freight all kinds

  If the carrier is changed, changing this field might also be required. Freight all kinds is a special freight cost rating agreement with the carrier. If the carrier and the transport requestor agree on rating according to Freight all kinds, the official freight classes of the items will be substituted by the Freight all kinds agreement. In LN, Freight All Kinds is defined as special freight class.

• Carrier pro number

  If the carrier is changed, changing this field might also be required. The Carrier Tracking Number is the number given by the carrier to identify the load. The carrier uses this number to track the load.

• Calculate tax

  You can select this option if tax must be calculated. Changing the setting of this check box might be required if a different carrier is selected.

• Tax country

  Changing the setting of this check box might be required if a different carrier is selected.

• Cluster text

  In this field, you can add some general information about the cluster.

To change cluster line information

For a cluster line, you can change the following information:

• Planned load date of the line, not the header

  The default value in this field is taken from the freight order lines related to the cluster. If a different date is known from the carrier, you can enter the new date in this field.

• Planned unload date of the line, not the header

  The default value in this field is taken from the freight order lines related to the cluster. If a different date is known from the carrier, you can enter the new date in this field.

• Actual load date

  If the freight order line related to the cluster line has a warehousing order line, the actual load date is filled by Warehousing with the actual shipping or receipt date. If the freight order line related to the cluster line has no warehousing order line, the actual load date is filled with the date on which the status of the cluster line was changed to Shipped or Completed in the Confirm Delivery / Receipt (fmlbd3252m000) session. You can also manually enter a date, or change the date generated by LN.

• Actual unload date

  If the freight order line related to the cluster line has a warehousing order line, the actual unload date is filled by Warehousing with the actual shipping or receipt date. If the freight order line related to the cluster line has no warehousing order line, the actual load date is filled with the date on which the status of the cluster line was changed to Shipped or Completed in the Confirm Delivery / Receipt (fmlbd3252m000) session. You can also manually enter a date, or change the date generated by LN.

• Shipped quantity

  If the freight order line related to the cluster line has a warehousing order line, the shipped quantity is filled by Warehousing with the shipped or received quantity. If the freight order line related to the cluster line has no warehousing order line, the shipped quantity is filled with the planned quantity. You can also manually enter a quantity, or change the quantity generated by LN.

• Delivered quantity

  If the freight order line related to the cluster line has a warehousing order line, the delivered quantity is filled by Warehousing with the shipped or received quantity. If the freight order line related to the cluster line has no warehousing order line, the shipped quantity is filled with the planned quantity. You can also manually enter a quantity, or change the quantity generated by LN.

• Damaged quantity

  Usually, this quantity is filled when the goods have been delivered and any information on damaged goods is known from the carrier.

• Shipped capacity

  The shipped capacity is derived from the shipped quantity.

• Delivered capacity

  The delivered capacity is derived from the shipped quantity.

• Planned additional rate quantities

  The additional rate quantity for the item before transportation has taken place. The default value in this field is taken from the freight order line related to the cluster line.

• Shipped additional rate quantities

  As a rule, you must enter this figure when the shipped quantity is known from the carrier. If the freight order line related to the cluster line has a warehousing order line, the shipped additional rate quantity is filled by Warehousing with the shipped or received quantity. If the freight order line related to the cluster line has no warehousing order line, the shipped additional rate quantity is filled with the planned quantity. You can also manually enter a quantity, or change the quantity generated by LN.

• The Recalculate for Invoice Amount check box

  For more information, see the online Help of the Freight Invoicing Information (fmfri0110m000) session.

• Estimated freight costs

  For example, if no freight rates are maintained for a particular carrier, you might want to enter freight costs manually.

• To change freight order line information

  You cannot change freight order line information such as planned quantity and capacity, service level, or delivery terms, on the freight order cluster or cluster line. This type of change is made on the corresponding freight order line or originating order line.

To add lines to a cluster

To add freight order lines to a cluster with the Clustered status, you must cluster the new freight order lines first. Freight order lines whose properties match those of the cluster lines of the cluster will be added to the cluster. For freight order lines whose properties do not match, a new cluster is generated.

You can manually add additional cost lines to a cluster.

Delete clusters and cluster lines

You can delete individual cluster lines from a cluster, or the entire freight order cluster including all cluster lines. Freight order lines corresponding to cluster lines that are deleted can be clustered again.

Actual

When you decide to make a cluster Actual, most of the cluster data are definite and changes are less likely to be made, except for information such as actually shipped quantities and capacities or actual costs. Nevertheless, in the interest of caution, you can manually change the same data for Actual clusters as for Clustered clusters.

For a cluster that has the Actual status, you cannot rerun the clustering process to add freight order lines. If you want to add cluster lines to an Actual cluster, you must use the Undo Actualize option to set the cluster’s status back to Clustered and then rerun the clustering process. However, if the Actual cluster includes lines that have the Shipped or Completed status, you cannot use the Undo Actualize option. In such cases, you must generate a new cluster for the new freight order lines.

If a cluster status is reverted to Clustered, the cluster lines for the component items of a Bill of Materials (BOM) are removed from the cluster line.

Subcontracted

If a cluster has the Subcontracted status, you can no longer change the cluster, the cluster lines, the corresponding freight order lines, or the originating order lines, except for the actual data. The actual data constitute the following information:

• Actual distance
• Shipped quantities
• Delivered quantities
• Damaged quantities
• Actual load and unload dates
• Actual freight costs (these are updated when the invoice from the carrier is approved in the Accounts Payable module of Financials.)

You can also set Subcontracted cluster lines to Ignored. For further information, see Ignore cluster lines.