Load (fmlbd4100m100)
Use this session to view and maintain loads. You can create loads with the Freight load building engine, an external planning engine, or manually. A load is a part of a load plan. You can manually create a load and add shipments to it or remove shipments from it. However, the load status determines whether you can delete or make a change to a load, and if changing is allowed, what changes you can make.
Print options
On the Print submenu of the menu, the following print options are available:
Loads
Print load details for selected ranges of load plans and loads.Estimated and Actual Freight Costs
Print estimated and actual freight costs for selected ranges of the following entities:
- Loads
- Shipments
- Freight order clusters
- Freight orders
Planning
Print planning data for selected ranges of plans, loads, and various other data ranges.Subcontracting instructions
Print subcontracting instructions for selected ranges of loads or freight order clusters.Available Inventory for Shipments
Print the available inventory for shipment lines contained in selected loads.
Menu options
You can access the following options on the appropriate menu of the current session:
Access the Shipments (fmlbd3100m000) session.
Access the Plans (fmlbd0110m000) session.
Access the Load/Shipment Tracking (fmlbd4150m000) session, where you can perform a quick check on the whereabouts of a load or a shipment.
Access the Display Invoices related to Load (tfacp2552m200) session to view the invoices related to the selected load.
Access the Confirm Delivery / Receipt (fmlbd3252m000) session, where you can change the status of the current shipment to shipped or completed.
Access the Close Loads / Freight Order Clusters (fmlbd4200m000) session to close loads and/or freight order clusters.
Access the Trace Load Plan Changes (fmlbd4560m000) session to view changes made to loads, shipments, or shipment lines.
Access the Load History (fmlbd5502m000) session, where you can view the history records kept for each change that is made to a load. Load history is only kept for Actual loads.
Calculate the estimated freight costs of selected loads. This option is disabled if the selected load is manually created and has no shipments.
Access the Print Means of Transport Calendar (fmlbd0460m000) session to print reports of available Means of Transport.
View the calendar data of Means of Transport that can be scheduled for the selected load.
Field Information
- Load
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- Load
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The first free number of the load. This serves as the load identification.
- Status
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The status of the load.
- Shipping Office
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The shipping office that handles the load.
- Planning Group
- Plan
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The load plan to which the load belongs.
- Reference Load
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The reference load is the identification code of the corresponding load in Warehousing . Number groups for loads in Warehousing are different from those used in Freight .
- Shipping
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- Carrier/LSP
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The carrier that is to transport the goods included in the current load.
Note: If you manually create a load, the Default Carrier/LSP from the Carriers/LSP by Shipping Office and Planning Group (fmfrc0160m000) session is taken as the default value for this field. - Transport Means Group
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The transport means group of the means of transport that is to transport the current load. For the transport means group selected in this field, the Independent Use Allowed check box must be selected. Note that if you select a transport means group, you cannot select a transport means combination. If a transport means combination is selected, you cannot select a transport means group.
- Transport Type
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The transport type of the transport means group. The value in this field is taken from the transport means group or the transport means combination of the current load.
- Transport Means Combination
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If a transport means group is selected in the Transport Means Group field, you cannot select a transport means combination. If a carrier is inserted for the current freight order line, the transport means combination must be attached to this carrier. In the Transport Means Combinations by Carrier/LSP (fmfmd0144m000) session, you can attach transport means combinations to carriers.
You cannot change the transport means combination if the load has any of the following statuses:
- Ignored
- Completed
- Closed
If delivery terms and a transport means combination is filled for the load, and the delivery terms stipulate that transport is to be by ship, the transport category of the transport means combination must be one of the following:
- Transport by Sea
- Transport by Inland Waterway
- Not Applicable
- Carrier Tracking Number
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carrier PRO number
- Carrier Tracking Number Type
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The type of the tracking number specific to the carrier used to identify the load or shipment.
Note:This field is enabled only if the Carrier Tracking Number is specified.
Default value is Undefined if the Carrier Tracking Number is specified, otherwise Not Applicable.
You cannot modify this value if the load status is Closed or Ignored, or if a carrier invoice related to the load is matched in the Accounts Payable module of the Financials package.
- Tracking Number
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The number provided by the transportation providers for the load or shipment. For example, a Master Airway Bill Number. This number is generated by the scanning devices or can be specified manually.
Note: You cannot modify this value if the load status is Closed or Ignored or if a carrier invoice is related to the load is matched in the Accounts Payable module of the Financials package. - Tracking Number Type
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The type of the tracking number assigned to the load or shipment by the transport providers, for tracking purpose.
Note:This field is enabled only if the Tracking Number is specified.
Default value is Undefined if the Tracking Number is specified, otherwise Not Applicable.
You cannot modify this value if the load status is Closed or Ignored or if a carrier invoice is related to the load is matched in the Accounts Payable module of the Financials package.
- Tracking Number 1
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Additional number assigned to the load or shipment by the transportation providers. For example, Master Airway Bill Number. This number is generated by the scanning devices or can be specified manually.
You cannot change the value in this field if the load is Closed, Ignored, or matched to an invoice.
- Tracking Number 1 Type
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The type of tracking number for Tracking Number 1.
You cannot change the value in this field if the load is Closed, Ignored, or matched to an invoice.
- Tracking Number 2
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Additional number assigned to the load or shipment by the transportation providers. For example, General Cargo Number. This number is generated by the scanning devices or can be specified manually.
You cannot change the value in this field if the load is Closed, Ignored, or matched to an invoice.
- Tracking Number 2 Type
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The type of tracking number for Tracking Number 2.
You cannot change the value in this field if the load is Closed, Ignored, or matched to an invoice.
- Authorize Excess Transportation Costs
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If this check box is selected, specifying a customer authorization number is allowed if the transportation costs exceed the agreed terms.
After adding the customer authorization number, the Reason and Responsibility fields become available.
- Excess Transportation Reason
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The reason why the transportation costs exceed the agreed terms.
This field is made blank if the tracking number type is changed from Customer Authorization Number into another tracking number type.
- Excess Transportation Responsibility
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The party responsible for the excess transportation costs.
This field is set to Not Applicable if the tracking number type is changed from Customer Authorization Number into another tracking number type.
- Addresses and Dates
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- Start Address
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The code of the (first) loading address of the goods that must be transported. A load can have more than one loading and unloading address. This address is replaced if a new shipment is added that has an address with a earlier start date.
- End Address
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The last unloading address. A load can have more than one unloading address. This address is replaced if a new shipment is added that has an address with a later end date.
- Start Date
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The start date of load. This is the load date of the first shipment of the load.
- End Date
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The (last) unload date of the load. A load can have more than one unloading address, and each address has a different load and/or unload date and time.
- Invoicing
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- Estimated Freight Cost
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The estimated freight costs are derived from the carrier agreements maintained in the LN Pricing module, or they can be entered manually. If entered manually, the difference between the manually entered freight costs and the calculated freight costs are displayed in the Manually Added Cost field of the Freight Costs Inquiry (fmfrc0540m000) session.
- Carrier/LSP Invoice
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If this check box is selected, the carrier invoices your organization with transportation costs. To invoice the business partner to compensate for the costs incurred from the carrier invoice, the actual costs are taken from the carrier invoice, which is stored in the Accounts Payable module of Financials .
If this check box is cleared, the carrier does not invoice your organization for transportation costs. To invoice the business partner with the actual costs, you can make the estimated costs actual when the final changes to the estimated costs are made on the load. To make the estimated costs actual, on the appropriate menu, select --> .
- Invoice-from Business Partner
- Pay-to Business Partner
- Load Text
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Additional information about the load. To start up the text editor, click the editor icon on the toolbar, or press Ctrl-T.
- Payment Terms
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The payment terms that apply to the current load or freight order. The default value in this field is taken from the Payment Terms of the originating order.
- Payment Method
- Payment Agreement
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A schedule for the generation of monthly billing invoices. For example, you can define a closing method to generate two monthly billing invoices during a month: one on the 15th day and one at the end of the month
- Purchase Type
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- Currency
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The currency used to express the freight costs. This is the currency defined for the buy-from business partner of the carrier that transports the current load.
- The use of standard routes
- Exchange Rate Type
- Rate Determiner
- Currency Rate
- Rate Factor
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The rate factor related to the home currency of the company.
- Actual Freight Cost
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actual freight costs
- Freight All Kinds
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Freight All Kinds is a special freight cost rating agreement with the carrier. If the carrier and the transport requestor agree on rating according to Freight all kinds, the official freight classes of the items will be substituted by the Freight all kinds agreement. In LN, Freight all kinds is defined as special freight class.
- Means of Transport
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The means of transport that is to transport the load. You can select a Means of Transport that belongs to the transport means group defined for the current load. If no transport means group is selected for the load or if no means of transport is defined for the selected transport means group, this field is disabled.
- Combination Code
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The combination code of the transport means group. The value in this field is taken from the transport means group or the transport means combination of the current load.
- Piece Unit
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The piece unit for the items contained in the load. If a piece unit is filled for the transport means group or the transport means combination of the current load, the value in this field is taken from the transport means group or the transport means combination.
- Planned Distance
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The total planned distance covered by the load to travel from the first load address to the last unload address.
- Distance Unit
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The distance unit used to express the planned distance.
- Actual Distance
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The total planned distance covered by the load to travel from the first load address to the last unload address. You can enter the actual distance when the carrier has provided you with this information.
- Travel Time
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The planned time required for the load to travel from the ship-from address of the first shipment of the load to the ship-to address of the last shipment of the load. The planned travel time is calculated by adding up the travel times of the shipments of the load. A load can have more than one shipment.
- Waiting Time
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The total planned waiting time spent at all addresses visited by the load. LN calculates the total planned waiting by adding the waiting times of the addresses of the shipments of the load. The waiting times of the addresses of the shipments are taken from the waiting times defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting times defined in the Freight Order Control Parameters (fmfoc0100m000) session.
- Visiting Time
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The total planned visiting time at all addresses visited by the load. The visiting time is the time spent waiting, loading, and/or unloading at an address. LN calculates the planned visiting time by adding up the visiting times of the addresses of the shipments of the loads. The visiting times of the addresses of the shipments are taken from the waiting times and the loading and/or unloading times defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting and loading and/or unloading times defined in the Freight Order Control Parameters (fmfoc0100m000) session.
- Start Date
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The date and time the load is actually loaded. This information is filled by the user after the actual date and time is known. You can use this information to compare the planned and the actual dates and times.
- End Date
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The date and time the load is actually unloaded. This information is filled by the user after the actual date and time is known. You can use this information to compare the planned and the actual dates and times.
- Travel Time
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The actual time required for the load to travel from the ship-from address of the first shipment of the load to the ship-to address of the last shipment of the load. A load can have more than one shipment. You can enter the actual travel time when the carrier has provided you with this information.
- Waiting Time
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The actual time required for the load to travel from the ship-from address of the first shipment of the load to the ship-to address of the last shipment of the load. A load can have more than one shipment. You can enter the actual travel time when the carrier has provided you with this information.
- Visiting Time
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The total actual visiting time at all addresses visited by the load. The visiting time is the time spent waiting, loading and/or unloading at an address. You can enter the actual visiting time when the carrier has provided you with this information.
- Subcontracted
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If this check box is selected, the subcontracting instructions are printed for the load. You can print the subcontracting instructions for the load by selecting Subcontracting Instructions on the Print submenu of the menu.
- Route Plan
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The route plan along which the load travels.
- Standard Route
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The standard route along which the load travels.