Received Purchase Invoice (tfacp1610m000)

Use this session to view, create, and process the received purchase invoices.

Note: You can view the identifiers and signatures assigned to the received purchase invoice document in the Document Identifiers and Signatures (tcgen1500m000) session, using the Document Identifiers and Signatures option from the menu. The Document Identifiers and Signatures option is displayed only if the Israel check box is selected in the Implemented Software Components (tccom0100s000) session.

If the discount data is specified for the received purchase invoice, the same is defaulted in the open entry, when registering the received invoice.

The payment discount amounts, payment discount dates and/or discount percentages are recalculated when this data is modified:

The Payment Terms of the invoice.
The Invoice Date of the invoice.
The Invoice Type of the invoice.
The Exclude from Payment Discount check box in the Received Purchase Invoice Lines (tfacp1111m000) session (with the payment terms of the invoice for which the Discount Including Tax check box is selected in the Payment Terms (tcmcs0113s000) session, for the payment term of the invoice.
The Net Line Amount in the Received Purchase Invoice Lines (tfacp1111m000) session (with the payment terms of the invoice for which the Discount Including Tax check box is selected in the Payment Terms (tcmcs0113s000) session).
The Exclude from Payment Discount check box in the Received Tax Lines (tfacp1112m100) session (with the payment terms of the invoice for which the Discount Including Tax check box is selected in the Payment Terms (tcmcs0113s000) session).
The Tax Code in the Received Tax Lines (tfacp1112m100) session (with the payment terms of the invoice for which the Discount Including Tax check box is selected in the Payment Terms (tcmcs0113s000) session).
The Tax Base Amount in the Received Tax Lines (tfacp1112m100) session (with the payment terms of the invoice for which the Discount Including Tax check box is selected in the Payment Terms (tcmcs0113s000) session).
The Tax Amount in the Received Tax Lines (tfacp1112m100) session (with the payment terms of the invoice for which the Discount Including Tax check box is selected in the Payment Terms (tcmcs0113s000) session).
Invoice amount and or tax amount of the invoice.
Invoice-from Business Partner or Pay-to Business Partner associated with the invoice.
Currency of the invoice.
Withholding Tax Code (where payment discounts are not allowed)
Payment Schedule Header linked to payment terms (in this scenario, payment discounts can only be added manually on schedule level. Payment Schedules are not available in the received invoice, so discounts are set to zero.
Level of Tax Calculation is used (this impacts the exclude from payment discount functionality).

These sessions are displayed as satellite sessions in this session:

Received Purchase Invoice Lines (tfacp1111m000)
Received Tax Lines (tfacp1112m100)
Error Log (tfacp2580m000)

Field Information

Received Purchase Invoice

The received purchase invoice number.

Note: This value is generated using the Number Group and Series from the ACP Parameters (tfacp0100m000) session.

Invoice Status

The status of the received purchase invoice.

Allowed values

Draft: The invoice is created manually.
Imported: The invoice is imported using an external device such as, invoice scanner. The imported invoice is automatically validated.
Not Applicable
Validation Errors: The received invoice is not validated correctly. The validation errors or unexpected warnings exist for the invoice in the error log.
Validated: The received invoice is modified manually. These manual changes are logged and displayed in the received invoice history data.
Registration Errors: The invoice is not registered correctly and the open entry is not created for the invoice.
Registered: The received invoice is transferred to open entries and cannot be modified.
Canceled: The received invoice is canceled.

Invoice Type

Indicates the type of received purchase invoice.

Allowed values

Cost Invoice: The purchase invoice has no link with purchase orders and is posted to the general ledger without being matched to order/receipts. You can enter transaction lines for the invoice in the Transaction Type session.
Invoice Related to Purchase Orders: The purchase invoice is related to one or more purchase orders that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Landed Costs: The purchase invoice is related to one or more landed cost lines that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Freight Orders: The purchase invoice is related to one or more loads or shipments present in Freight . The invoice must go through the purchase invoice matching procedure.
Invoice Related to Services Procurement: The purchase invoice is related to one or more services procurement orders in Procurement. The invoice must go through the purchase invoice matching procedure.

By default, this value is set to Invoice Related to Landed Costs only if:

all invoice lines are of type landed cost line.

Else this value is set to Invoice Related to Purchase Orders if:

The Packing Slip or the Purchase Order Number is specified in the header section or in one of the lines.
The Log Cost Invoice as Invoice Related to Purchase Order check box is selected in the ACP Parameters (tfacp0100m000) session.
Else, the status is set to Cost Invoice

Invoice Data

Order

Purchase Order Number: The purchase order number for which invoice must be generated.

Note: This field is enabled only if Invoice Related to Purchase Orders is selected in the Invoice Type field.
Packing Slip: The packing slip number.
Logistic Company: The logistic company of the purchase order or the packing slip.

General

Invoice-from Business Partner

The code of the invoice-from business partner by whom the invoice is sent.

Note: This value is defaulted from the Business Partner Search sequence for Received Invoices (tfacp1116m000) session, during the import and validation of the received purchase invoice.

Buy-from Business Partner

The code of the buy-from business partner by whom the invoice is received.

Note:

During the import and validation of the received purchase invoice, this value is defaulted from:

the business partner tax number imported along with the invoice
the purchase order and/or the packing slip.

Financial BP Group

The code of the financial business-partner group. The transactions you conclude for the members of a particular financial business-partner group are all posted to the same ledger account and their dimension.

Purchase Type

The purchase type of the received invoice for which you define the ledger accounts and dimensions.

Supplier's Invoice Number

The invoice identification number used by the invoice-from business partner. This number is printed as the payment reference when the invoice is paid.

Variable Symbol

The 10 digit numeric code that represents the reference to the payment information, which is used to match the payment to credit, contract or payer.

Note: This value is defaulted with the first ten digits of the Supplier's Invoice Number, if the Supplier's Invoice Number is specified. However, you can modify this value.

Transaction Reference

The internal reference number linked to the transaction lines of the received invoice.

External UUID

The unique ID assigned to the LN document by an external source, such as Tax Authority.

Note:

By default, this field is hidden. However, you can add this field from the Personalization menu.
This value is defaulted from the External UUID field in the Document Identifiers and Signatures (tcgen1500m000) session.
For Israeli localization, you can modify this value if the Allocation Number can be modified in the Electronic Invoice Information by Document (lpisr1100m000) session. This value can be modified only if the Document Type field is set to Purchase Invoice or Received Purchase Invoice based on the localization logic.

Business Partner Registration Data

Tax Country: The tax country of the business partner associated with the tax line.
Tax State/Province: The tax state or province linked to the tax country of your business partner associated with the tax line.
BP Identification Number: The identification number of the business partner associated with the received invoice.
Note: This field is displayed only if the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.
Legal Name: The name linked to the registration ID of the business partner that can be used on the legal reports.

Amounts

Invoice Document Type

Indicates the type of the received invoice.

Note:

If invoice is entered manually, this value is set to either Invoice or Credit Note.
If invoice is entered through Business Object Document (BOD), the value in this field is retrieved from BOD.

Allowed values

Invoice
Credit Note
Not Applicable
Debit Note

Amount in Invoice Currency

The total invoice amount, expressed in the invoice currency or the document currency.

Currency

The currency in which the invoice amount is expressed.

Amount in Home Currency

The total invoice amount expressed in the home currency.

Home Currency

The home currency in which the invoice amount is expressed.

Labor Amount in Invoice Currency

The labor amount of the external invoice expressed in invoice currency. This value is used to calculate the withholding tax amount of the external invoice.

Note: This field is displayed only if:

The United Kingdom check box is selected in the Implemented Software Components (tccom0100s000) session.
The Construction Industry Scheme Implemented check box is selected in the United Kingdom Parameters (lpgbr0100m000) session for all the companies.
The CIS invoice has:
- The Tax Country field set to UK in the United Kingdom Parameters (lpgbr0100m000) session.
- The group tax code specified in the CIS Tax Code field of the United Kingdom Parameters (lpgbr0100m000) session.
- The Construction Industry Scheme Implemented check box selected for the related financial company.
- The CIS Applicable check box selected for the business partner in the Business Partner Withholding Tax Data (lpgbr0110m000) session.

Labor Amount in Home Currency

The labor amount of the external invoice expressed in home currency. This value is used to calculate the withholding tax amount of the external invoice.

Note: This field is displayed only if:

The United Kingdom check box is selected in the Implemented Software Components (tccom0100s000) session.
The Construction Industry Scheme Implemented check box is selected in the United Kingdom Parameters (lpgbr0100m000) session for all the companies.
The CIS invoice has:
- The Tax Country field set to UK in the United Kingdom Parameters (lpgbr0100m000) session.
- The group tax code specified in the CIS Tax Code field of the United Kingdom Parameters (lpgbr0100m000) session.
- The Construction Industry Scheme Implemented check box selected for the related financial company.
- The CIS Applicable check box selected for the business partner in the Business Partner Withholding Tax Data (lpgbr0110m000) session.

The application calculates this value based on the Labor Amount in Invoice Currency.

Rate Determiner

Indicates how LN determines the currency rate must be used.

The rate can be:

Based on the document date.
Manually entered.
A fixed rate.
Based on the expected cash date.

Exchange Rate Type

The exchange-rate type used to determine the currency rate for the invoice.

Currency Rate

The exchange rate used to convert the amount in the transaction currency to the home currency.

Rate Date

The exchange rate that is valid on the document date and time.

Dates

Invoice Date

The date printed on the invoice. This date is used as a reference date for the term of credit allowed.

Invoice Receipt Date

The date when the received purchase invoice is registered.

The default value is the current date.

Tax Date

The date on which the goods or services are supplied or payment is received.

Note: This value is defaulted from the Invoice Date.

Due Date

The date on which invoice amount must be paid.

Default value

If payment terms are linked to the invoice, the due date is calculated accordingly. Otherwise, LN populates the current date.

Transaction Entry Date

The date on which the transaction related to the received purchase invoice is registered.

Note: By default, this field is updated the date when the received invoice is created. However, you can modify this value, such as to the last day of a previous period to ensure that the invoice is registered in the required financial period.

Own Registration Data

Registration Code: The registration code of the received invoice.
Note: This field is displayed only if the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.
For draft invoices, this value must be specified. For other scanned invoices, the own identification number is defaulted from which the registration code is defaulted when validating the invoice.
Identification Number: The own tax identification number of the tax country associated with the invoice document.
Legal Name: The name linked to the own registration ID which can be used on the legal reports.

Payment Details

Pay-to Business Partner: The pay-to business partner to whom the payment is made.
Pay-to Address: The code of the payment address associated with the business partner. This address is displayed on the related AP (accounts payable) documents and used during the payment process.
Note: When an invoice is created, the address code of the pay-to business partner is defaulted from the Addresses by Business Partner (tccom4133m000) session. However, you can select another address code associated with the same business partner for whom the Pay-to role is Active.
Name: The name associated with the pay-to address of the business partner.
Late Payment Surcharge: The code of the late payment surcharge that is levied on the recipient of the invoice if the amount is not paid within the specified period.

Note: If this value is not specified, LN populates this value from the Late Payment Surcharge field in the Received Invoice Rules (tfacp1115m000) session.
Payment Terms: The code of the payment terms for the invoice.
Payment Method: The payment method used for the payments of purchase invoice.
Business Partner Bank: The code of the invoice-from business partner's bank.

Note: If the schedule is not defined for the payment terms of the invoice, this value is defaulted from the pay-to business partner.
Bank Reference: The bank reference number of the invoice.
Cash Flow Reason: The cash flow reason for the invoice.

Note: If the received purchase invoice must be included in the cash flow statement, you must specify this value.

Invoice Details

Financial Company

The financial company in which the purchase invoice is registered.

Invoice Document

The code of the transaction type used to generate the received purchase invoice.

Note: LN defaults this value from the Transaction Type field in the Defaults for Received, Generated and External Invoices (tfacp1118m000) session, when you enter the invoice manually.

Document

The document number. LN generates the document number after the invoice is registered and an open entry is created.

Batch Year

The year of the financial period in which the batch is created to register the received purchase invoice.

Batch

The number of the batch that is created when registering the received purchase invoices. This batch contains the open entries related to the registered purchase invoices.

Default Batch User

The login code of the user who creates and processes the batch to register the received purchase invoice.

Note: This value is defaulted from the Defaults for Received, Generated and External Invoices (tfacp1118m000) session.

Name

The name of the user who created the batch for the received purchase invoices.

Tax Country

The code of the country in which the tax must be paid for the received purchase invoice.

Note: This field is displayed only if:

The Registration by Tax Country field is set to Active in the Global Registration Parameters (tctax2100m000) session.
The Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.

This field can be modified only if the Registration by Tax Country field is other than Inactive in the Global Registration Parameters (tctax2100m000) session.

If the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session, this value is defaulted from the Registration Code field.

Payment Discount Details

First Discount Date

The date when the first discount is applicable for the received purchase invoice.

First Discount Amount in Invoice Currency

The first discount amount applicable for the received invoice, expressed in invoice currency.

Note:

This field is enabled only if the Invoice Status field is set to Imported orValidated.
If the invoice is updated, applicable payment discount information is calculated, saved, and is also displayed in the Process Payables Workbench (tfacp8350m000) session.

First Discount Amount in Home Currency

The first discount amount of the received invoice, expressed in home currency.

Note: This value is updated based on the value specified in the First Discount Amount in Invoice Currency field.

First Discount Percentage

The first discount percentage applicable for the received invoice.

Note: This value is defaulted from the payment terms specified in the Payment Terms (tcmcs0113s000) session and cannot be modified.

Second Discount Date

The date when the second discount is applicable for the received purchase invoice.

Second Discount Amount in Invoice Currency

The second discount amount applicable for the received invoice, expressed in invoice currency.

Note:

This field is enabled only if the Invoice Status field is set to Imported orValidated.
If the invoice is updated, applicable payment discount information is calculated, saved, and is also displayed in the Process Payables Workbench (tfacp8350m000) session.

Second Discount Amount in Home Currency

The second discount amount of the received invoice, expressed in home currency.

Note: This value is updated based on the value specified in the Second Discount Amount in Invoice Currency field.

Second Discount Percentage

The second discount percentage applicable for the received invoice.

Note: This value is defaulted from the payment terms specified in the Payment Terms (tcmcs0113s000) session and cannot be modified.

Third Discount Date

The date when the third discount is applicable for the received purchase invoice.

Third Discount Amount in Invoice Currency

The third discount amount applicable for the received invoice, expressed in invoice currency.

Note:

This field is enabled only if the Invoice Status field is set to Validated.
If the invoice is updated, applicable payment discount information is calculated, saved, and is also displayed in the Process Payables Workbench (tfacp8350m000) session.

Third Discount Amount in Home Currency

The third discount amount of the received invoice, expressed in home currency.

Note: This value is updated based on the value specified in the Third Discount Amount in Invoice Currency field.

Third Discount Percentage

The third discount percentage applicable for the received invoice.

Note: This value is defaulted from the payment terms specified in the Payment Terms (tcmcs0113s000) session and cannot be modified.

Dimensions

Control Account: The code of the control account that is used to post the transactions for an invoice-from business partner.
Dimensions: The code of the dimension that is linked to the ledger account.

Miscellaneous

Creation Date: The date on which the received purchase invoice is generated.
Created by: The code of the user who generated the received purchase invoice.
Manually Entered: If this check box is selected, the received purchase invoice is entered manually.
Cancelation Reason: The reason code for the cancellation of the invoice.

Note: This field is enabled only if the Invoice Status is set to Canceled.
Original Document Number: The original (supplier) invoice number. This number is displayed for a credit note.

Note: The original (supplier) invoice number is mandatory if the Invoice Number Mandatory check box is selected in the ACP Parameters (tfacp0100m000) session.

Source Data

Invoice Classification

The invoice classification details.

Allowed values

Original
Corrective
Not Applicable
Summary

Note: This is a display field. The value in this field is retrieved from the Business Object Document (BOD).

Copy

Indicates whether the invoice classification data can be copied.

Note: This check box is enabled only if the value of the Invoice Classification field is other than Not Applicable.

Invoice-from Business Partner Address

The address code of the invoice-from business partner.

BP Description

The description of the business partner. This value is used to identify the business partner, if the invoice is not created manually.

Note: If the invoice is created manually, LN does not allow you to modify the value in this field.

Payment Terms Description

The description of the payment terms that is used in the rules for the payment terms.