Invoice matching and integration transactions

In the operation subcontracting without material-flow process, the item on the subcontracting purchase order is an administrative item of the item type Subcontracted Service.

A subcontracted service item is a non-physical item without standard costs. It cannot be stored in inventory.

The costs of a subcontracted item are booked to the Work in Process of the production order, since a Subcontracted Service item has no inventory on which to book the costs.

Therefore, you must match and approve the subcontractor’s invoice and post the integration transactions in Finance before closing the production order. Complete these steps:

  1. Match subcontractor invoice

    1. In the Transactions (tfgld1101m000) session, insert a new batch.

    2. Save the record.

    3. On the Transaction Types tab in the lines section of the session, specify a transaction with transaction type API.

    4. Open the record and in the Purchase Invoice Entry (tfacp2600m000) session, specify the subcontracted purchase order in the Order field.

    5. In the Supplier Invoice field, specify the ID of the subcontractor’s invoice.

    6. In the Amount field, specify the amount of the subcontractor’s invoice.

    7. On the Actions menu, select the Matching and the Match Order options.

    8. In the lines section of the Match Purchase Order Lines (tfacp2541m000) session, open the subcontracting purchase order

      .

    9. In the Match Amount field, specify the amount of the subcontractor’s invoice.

    10. Save the record. Consequently, the invoice status changes to Matched.

  2. Post integration transactions

    To post the integration transactions of the subcontracting purchase order to Finance, in the Integration Transactions (tfgld4582m000) session, complete these steps:

    1. Look up the subcontracting purchase order.

    2. Select the integration transactions.

    3. On the Actions menu, select Map Specific Transactions.

    4. On the Actions menu, select Post Specific Transactions.

  3. Approve subcontractor invoice
    Return to the Transactions (tfgld1101m000) session to approve the subcontractor’s invoice.