Business Process Activities (tgbrg5122s000)

Field Information

Activity Type

activity

Control Type

control activity

Application

The function depends on the selection you made in the Activity Type. These selections enable the field:

Business Process (field description is Code) Select the business process.

Application (field description is Application) Select the application.

Note: Only the main applications as defined in the Applications by Component (tgbrg5155m000) session can be selected.

Application

The name or description of the application.

Argument

The function depends on the selection you made in the Activity Type field.

These selections activate the field:

• Application (field description is Argument) Starts an application with the given arguments.
• File Based (Client) (field description is File) Starts for a file the associated application on the client, based on the file extension.

Examples

• A path and file name. For example 'c:\data\memo.txt'
• A workflow attribute which at run-time is substituted by the actual value of the workflow attribute. To use a workflow attribute, a dollar sign ($) must be placed in front of the workflow attribute name. For example 'c:\data\$filename '. If the value of the worklfow attribute $filename is 'memo.txt', the outcome will be 'c:\data\memo.txt'.

Activity Description

The name or description of the activity.

The Link description Session/Business Process check box must be cleared to insert a description for the activity type business process or application.

External Code

external code

Application Authorization

This field, which only applies (at this moment) to ERP sessions, indicate to what extent you can use the ERP session.

You can only decrease the authorization when linking roles to an activity or business process.

Support Application

support application

Description

The name or description of the support application.

Activity Category

activity category

Description

The name or description of the activity category.

AO Document

AO document

Description

The name or description of the AO document.

Repository Help

repository help

External Business Process Type

Select one of these values:

Activity Description

The name or description of the business process.

Formal External State

Specify the formal external state of the formal business process that you want to initiate from the current business process.

The formal external state is a reference to the actual external state.

Description

The name or description of the formal external state.

Actual External State

Specify the actual external state of the actual business process that you want to initiate from the current business process.

The external state, in the business-process diagram that you want to initiate, must first be created. You can then save the business-process diagram to make the actual external state available to zoom to.

State Description

The name or description of the actual external state.

Receiving External State

Select the external state where the business process must continue at completion of the triggered business process.

Note: First define the external state in the business-process diagram. Then save the business-process diagram to make the external state available to zoom to.

Receiving External State

The name or description of the receiving external state.

Container Activity

If this check box is selected, the activity instances are collected and scheduled to the workflow users as one. If one of the workflow users carries out the container activity, the whole bunch of collected activity instances (e.g. orders) can be handled.

Timer Event

If this check box is selected, the activity instance is scheduled to the workflow user at a predefined date and time.

The predefined date and time can be specified in the business-process activity of the project model.

Automatic Execution

If this check box is selected, the activity is started automatically on the Workflow Server and is not scheduled to the worklist of employees.

Note: Enabled if the Task Flow check box is cleared and the Execute on Server is selected.

Browse Record

If this check box is selected, it is allowed to browse between records.

Note: The LN session must be workflow enabled.

Save and Get Defaults

If this check box is selected, it is allowed to save and get the defaults.

Note: The LN session must be workflow enabled.

Start Query

If this check box is selected, it is allowed to use the filter.

Note: The LN session must be workflow enabled.

Browse Group

If this check box is selected, it is allowed to use the group buttons for browsing between groups.

Note: The LN session must be workflow enabled.

Rotate Currency

If this check box is selected, it is allowed to rotate currencies.

Note: The LN session must be workflow enabled.

Start Chart

If this check box is selected, it is allowed to use charts.

Note: The LN session must be workflow enabled.

Auto Refresh

If this check box is selected, you can set the refresh rate for those sessions that have the auto refresh option enabled.

Note: The LN session must be workflow enabled.

Text

If this check box is selected, it is allowed to create/modify/read text.

Note: The LN session must be workflow enabled.

Make Job

If this check box is selected, it is allowed to make a job.

Note: The LN session must be workflow enabled.

Start Option

Via this field, which only applies (at this moment) to ERP sessions, you can select the start option that automatically must be started at session start up.

Always verify if the startup option is supported by the applicable ERP session.

Specific Option

This field is enabled if the Start Option field is set to Specific.

Via this field, which only applies (at this moment) to ERP sessions, you can select a Specific menu command of the selected application (ERP session).

When the application is carried out the Specific menu command is automatically started.

Do Find first

If this check box is selected, a Find Record is performed at startup of the ERP session.

Note: The Do Find first check box is enabled only if you select Specific as the Start Option. For all the other startup options, this is automatically carried out.

User with Least Workload

If this check box is selected, the activity instances are scheduled to the employee that has the least amount of work assigned.

The amount of work is calculated based on the employment percentage and the number of activity instances on his or her worklist.

Make Activity Executor the Process Instance Owner

If this check box is selected, the employee that carries out the activity instance will automatically become its process instance owner.

Activity can be skipped

If this check box is selected, you allow the employee to skip the activity instance. The employee can skip an activity instance in the Worklist Handler, so the next activity of the business process can be scheduled.

Change Priority allowed

If this check box is selected, you allow the employee to change the priority of the activity instance. The employee can change the priority of an activity instance via the Worklist Handler.

Specific Employee Group

If this check box is selected, you can specify an employee group to which the activity instances must be scheduled.

Group Code

Specify the employee group that may have the activity instances scheduled to their worklist.

Process Instance Creator

If this check box is selected, the activity instances are scheduled to the employee that is the creator of the process instance.

The creator of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the creator remains the same.

Process Instance Owner

If this check box is selected, the activity instances are scheduled to the employee that is the owner of the process instance.

The owner of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the owner can change.

Executor-Specific Activity

If this check box is selected, the activity instance is scheduled to the employee that carries out the activity instance that you specified.

Activity Executor

Select an activity ( position number) that precedes the current activity. The activity instance may only be scheduled to the employee that carries out the selected activity.

Do not mix up the position number and the external code. The external code is displayed in the enterprise modeler editor the position number is managed internally.

Supervisor Instance Owner

If this check box is selected, the activity instances are scheduled to the supervisor of the employee group in which the process instance owner resides.

The owner of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the owner can change.

Supervisor Instance Creator

If this check box is selected, the activity instances are scheduled to the supervisor of the employee group in which the process instance creator resides.

The creator of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the creator is the same.

Supervisor Executor-Specific Activity

If this check box is selected, the activity instance is scheduled to the supervisor of the employee group in which the employee resides that carries out the activity instance that you specified.

Principal Group Instance Owner

If this check box is selected, the activity instances are scheduled to the employees of the principal employee group in which the process instance owner resides.

The owner of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the owner can change.

Extended Scheduling

If this check box is selected, you can specify the extended scheduling parameters on the Extended Scheduling tab.

Principal Group Instance Creator

If this check box is selected, the activity instances are scheduled to the employees of the principal employee group in which the process instance creator resides.

The creator of the process instance is the employee that initiated the process instance through the Worklist Handler. During the life cycle of the process instance the creator is the same.

Principal Group Executor-Specific Activity

If this check box is selected, the activity instance is scheduled to the employees of the principal employee group in which the employee resides that carries out the activity instance that you specified.

Number of Users to Execute

Specify the number of employees that need to have executed the current activity before the activity is removed from the worklist of all the other employees to whom the activity was scheduled.

Through this functionality you can, for example, do an inquiry that need a specific number of people to respond.

Percentage of Users to Execute

Specify the percentage of employees, from the total number of employees that had the activity scheduled to their worklist, that need to have executed the current activity before the activity is removed from the worklist of all the other employees to whom the activity was scheduled.

Through this functionality you can, for example, do an inquiry that need a specific percentage of people, to whom the activity was scheduled, to respond.

Elapse Days

Specify the number of days that the instances of the activity must remain on the worklist of the employees.

To calculate the total elapse time add the elapse hours.

If you specify 0 this function is not active.

Elapse Hours

Specify the number of hours that the instances of the activity must remain on the worklist of the employees.

To calculate the total elapse time add the elapse days.

If you specify 0 this function is not active.

Principal Group Activity Executor

Select an activity ( position number) that precedes the current activity. The activity instance may only be scheduled to the employees of the principal employee group in which the employee resides that carries out the selected activity.

Wfl Attribute with Execution Company

Select a workflow attribute whose value is a company number. In other words, make sure that the domain used by the workflow attribute is of type company.

By means of this functionality you can start an application or business process, or trigger a business process in another company than the current one.

Supervisor Activity Executor

Select an activity ( position number) that precedes the current activity. The activity instance may only be scheduled to the supervisor of the employee group in which the employee resides that carries out the activity selected.

URL

URL

Option Authorizations

If this check box is selected, you can specify the extended startup options on the Option Authorizations tab.

Triggered Business Process

Select the business process that must be triggered in case you have chosen the Actual Business Process option in the External Business Process Type field.

Link description Session/Business Process

The function depends on the selection you made in the Activity Type. These selections enable the field:

Business Process

If this check box is selected, the description of the business process is inserted in the Activity Description field and used as the description for the current activity.

Application

If this check box is selected, the description of the application is inserted in the Activity Description field and used as the description for the current activity.

If you clear the check box the description remains and can be changed.

Multi-User Activity

If this check box is selected, you can specify the multi-user activity parameters on the Multi-User Activity tab.

Component

component

Component Release

component release

Component Release

The name or description of the component release.

Executor Specific Activity

The name or description of the activity.

Supervisor Executor Specific Activity

The name or description of the activity.

Principal Group Executor Specific Activity

The name or description of the activity.

Task Flow

If this check box is selected, the next activity instance in the worklist of the employee that belongs to the same process instance as the current control activity instance, is started automatically.

Through this functionality the employee only needs to seek and start the first (control) activity instance of a process instance. The remaining (control) activity instances of the same process instance, that are in the worklist of the employee, are started automatically provided also these (control) activities have the check box selected.

Note: Enabled if the Automatic Execution is cleared.

Trigger Whole Process

If this check box is selected, you do not need to specify an external state because the begin state is used to trigger the business process.

Original Activity

A pointer to the original activity within a business process version.

This actually means that this activity is a copy of the original activity. Therefore, if something changes to this activity the original activity should (maybe) be adjusted as well. The pointer helps you locate the original activity.

Original Activity

The name or description of the original activity.

Execute on Server

If this check box is selected, the activity is executed on the Workflow Server.

Without the Automatic Execution check box selected the activity is scheduled to the worklist of the employees. An employee must start the activity that then is executed on the workflow server.

If you do not want an employee to receive the activity in his or her worklist select the Automatic Execution check box.

Task Flow

If this check box is selected, the next activity instance in the worklist of the employee that belongs to the same process instance as the current activity instance is started automatically.

Through this functionality the employee only needs to seek and start the first activity instance of a process instance. The remaining activity instances of the same process instance, that are in the worklist of the employee, are started automatically provided that these activities have this check box selected.

Note: Enabled if the Automatic Execution check box is cleared.

Automatic Execution

If this check box is selected, the control activity instance is started automatically on the Workflow Server.

Note: Enabled if the Task Flow check box is cleared.

Confirmation needed

If this check box is selected, the employee will be asked a question when closing the activity instance. The question aks if the activity instance was carried out succesfully. If the answer is No, the activity instance is not removed from the work list of the employee and can be started again.

Note: Not applicable for activities of type Sending Trigger and Business Process.