Archive and Delete Purchase Orders (tdpur4224m000)

Utilice esta sesión para delete, archive, or archive and delete purchase order- and purchase order line-data.

Note: 
  • The archiving functionality is available in this session only if the Archivado de orden de compra implementado check box is selected in the Parámetros de órdenes de compra (tdpur0100m400) session.
  • Purchase contracts must be archived before purchase orders can be archived.
  • The method to delete the order data is based on the value of the Borrar datos de orden si se ha recibido completamente field in the Parámetros de órdenes de compra (tdpur0100m400) session.
  • If Finanzas is implemented, we recommend that you do not delete order data in a fiscal year that has not yet been fully closed. This is because the GRINYA process uses information that would be deleted by this action. For best results, check whether the logistical balance for non-invoiced receipts matches the balance of the GRINYA accounts for the periods up to which you want to delete purchase order data.
  • When a purchase order is canceled, you can only delete the purchase order and the related tables. If only a purchase order line is canceled, the line can be deleted and archived.

You cannot delete a purchase order (line) if:

  • The linked warehouse order is closed but cannot be removed.
  • The purchase order is linked to a PCS project that is not yet archived. When the PCS project is archived, the purchase data is also archived and you can delete the purchase order.
  • A consignment replenishment order is not yet consumed completely.
  • The invoice is yet to be completely matched and approved.
  • The invoice amount is not yet inserted as turnover history.
  • The sales order or service order that is linked to the purchase order line, and for which an internal invoice must be sent from the purchase office to the sales office or service office, is not yet invoiced. In this case, you cannot delete the purchase order line before the sales order or service order is invoiced.

Invoked tables

This table shows the data that is archived and/or deleted:

Purchase order headers
Purchase Orders (tdpur400)
Purchase Order Activities (tdpur413) (for position zero)
Purchase Change Order Sequence Numbers (tdpur414)
Landed Cost Lines (tclct200) for the PO header origin
Document Global Trade Compliance Information (tcgtc100) as linked to the header
Purchase order Lines (tdpur401)
Purchase Contracts by Company (tdpur306)
Linked Order Line Data (tdpur402)
Purchase Order Bills of Material (tdpur403)
Purchase Actual Receipts (tdpur406)
Purchaser Order Line Item Data (tdpur411)
Purchase Order Activities (tdpur413)
Purchase Order Material Supply Line (tdpur416)
Purchase Order Line Confirmations (tdpur419)
Purchase Payable Receipts (tdpur430)
Purchase Order WIP Transactions (tdpur466)
Purchase Peg Distributions (tdpur500)
Purchase Peg Distribution Planning Details (tdpur501)
Supplier Stage Payment Lines (tdpur520)
Specifications (tcibd420)
Landed Cost Lines (tclct200)
Document Material Price Agreements (tcmpr100)
Document Material Information (tcmpr110)

Información de campo

Archivar o borrar

The method for processing the data.

You can select:

  • Eliminar, if you want to delete the data.
  • Archivar, if you want to transfer the data to the archive company.
  • Ambos, if you want to transfer the data to the archive company and then delete the data from the operational company.

Si esta casilla de verificación está seleccionada, and errors occur during the deletion or archiving process, an error report is generated.

Borrar
Borrar órdenes procesadas

Si esta casilla de verificación está seleccionada, the processed purchase orders and order lines are deleted.

Borrar hasta la fecha

The date up to which the processed order data must be deleted.

The specified date is matched with the invoice date. If an invoice is not printed for the receipt of the goods, LN compares this date with the receipt date. Consequently, LN deletes all processed purchase order lines for which the invoice date or receipt date is earlier than the date specified in this field.

Borrar órdenes canceladas

Si esta casilla de verificación está seleccionada, the canceled purchase orders and order lines are deleted.

Borrar hasta la fecha

The date up to which the Cancelado order data must be deleted.

The specified date is matched with the order date.

Borrar órdenes sin líneas

Si esta casilla de verificación está seleccionada, the purchase orders to which no lines are linked, are deleted.

Borrar hasta la fecha

The date up to which the purchase orders without lines must be deleted.

The specified date is matched with the order date.

Archivar
Compañía original

The company for which the data is archived.

Compañía de destino de archivado

The archive company to which the data is transferred.

Note: 

This company is retrieved from the Compañía de destino de archivado field in the Componentes de software implementados (tccom0500m000) session.

Archivar hasta la fecha

The date up to which the data must be archived.

Archivar datos maestros comunes

Si esta casilla de verificación está seleccionada, general data from Común is archived.

Note: 
  • This check box is available only if the Archive General Data only via session Archive General Data check box is cleared in the Parámetros de COM (tccom5000m000) session.
  • You can also use the Archive General Data (tccom0250m000) session to archive general data.
Archivar datos maestros de compra

Si esta casilla de verificación está seleccionada, general data from Adquisición is archived.

Note: 
  • This check box is available only if the Archive General Data only via session Archive General Data check box is cleared in the Parámetros de COM (tccom5000m000) session.
  • You can also use the Archive General Data (tccom0250m000) session to archive general data.
Archivar texto

Si esta casilla de verificación está seleccionada, texts are also archived.

Sobrescribir texto

Si esta casilla de verificación está seleccionada, texts that already exist in the archive company are replaced with the original text.