Shipment (whinh4630m000)
Use this session to view and maintain shipments.
To view the loading sequence of a shipment contained in a load, select the shipment, and from the Search by menu, select
. The load that contains the shipment and the loading sequence of the shipments of the load are displayed. To generate loading lists, from the Print menu, select .To manually create a shipment, click
on the toolbar.- Use the Maps section to view the location of the Address and the Address. You must select only one record at a time.
- The Shipping Sequence is enabled only if shipping sequence exists for the selected shipment. Use the Shipping Sequence option from the menu to start the Shipping Sequence (whinh4520m000) session. The session displays the shipments sorted by Shipment, Job Sequence, Shipment Line, and Sales Schedule Line.
If the warehousing order for which the shipment is created has one of the following warehousing order type settings, information about the warehousing order is displayed in the Order tab of the details session:
- Single Order Set per Shipment
- Single Order per Shipment
- Single Order per Load
- An overview of loads, shipping containers, and shipments by warehousing orders is available in the Warehousing Order Loads and Shipments (whinh4545m000) session.
- This session allows you to access the Process Pro Forma Invoices (whinh4279m000) session using the Process Pro Forma Invoices option from the Action menu.
- This option is enabled only if the selected (single) shipment is set to status Frozen or Confirmed.
- If multiple shipments are selected, only the shipments with status Frozen or Confirmed are considered for the processing of the pro forma invoices.
- This session allows you to access the Process Invoices (whinh4279m100) session using the Process Invoices option from the Action menu.
Field Information
- Shipment
-
The shipment.
- Load
-
The load.
- Status
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The shipment's status.
Allowed values
- Open
-
Shipment documents cannot be printed, shipment cannot be shipped. The quantities can be changed and you can compose loads and shipments. Handling units can be generated.
- Partially Frozen
-
Shipment documents can be printed. Shipments and shipment lines can be changed. Handling units can be generated.
- Frozen
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The shipment and shipment lines are ready for shipment. Shipment documents can be printed. Shipments and shipment lines cannot be changed. Handling units can be generated.
- Confirmed
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The shipment and shipment lines have been shipped and are leaving the warehouse. Shipment documents can be printed if the freeze step is not included in the shipment procedures. Financial and inventory transactions are performed for the shipped items. Handling units can be generated. ASNs can be created.
- Projected
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The initial status if the use of projected shipments is specified. The shipment and shipment lines have been created when the outbound order lines are created.
- Canceled
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The shipment process has stopped. Freezing or confirming cannot be performed.
Note:The shipment status Projected is not applicable if the check box Projected Shipments in use is not selected in Inventory Handling Parameters (whinh0100m000) session.
The shipment status Projected is not applicable for manual shipments.
The shipment status is always derived.
- Document Compliance Status
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The document compliance status resulting from the global trade compliance or letter of credit compliance checks performed for the shipment.
The document compliance status is updated from the shipment lines. If the shipment lines have different statuses, the earliest document-compliance shipment line status is displayed for the shipment.
Parameter settings and settings for individual items, contract deliverables, sales orders, or purchase orders determine whether the document compliance includes letters of credit, global trade compliance, or both.
You can also manually initiate the compliance checks using the Check Document Compliance option on the appropriate menu of the shipment or shipment line sessions.
Note: If global trade compliance or letter of credit checking is activated, the shipment can only be confirmed if the compliance status is Validated. If you confirm a shipment for which some of the shipment lines are not successfully validated, only the successfully validated shipment lines are confirmed and the shipment remains unconfirmed.Allowed values
- To be Validated
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The document compliance check is to be performed.
- Validating
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The document compliance check is successful, but pending approval.
- Validation Error
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The document compliance check failed, correction and new validation is required.
- Validated
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The document compliance check is successful, or failed but overruled by an authorized user.
- Not Applicable
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Document compliance checks are not required.
- Shipment Validation
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If this check box is selected, shipment validation is mandatory for the shipment.
This check box is read-only. It is selected if shipment validation is specified for the order type of the order from which the shipment is generated.
- Complete
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If this check box is selected, the shipment is successfully validated.
- Overruled
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If this check box is selected, the shipment is confirmed by an authorized user despite validation errors.
- Date Confirmed
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The date the shipment was confirmed.
- Shipping Container
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The shipping container.
- Manual
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If this check box is selected, the shipment is manually created. If this check box is cleared, the shipment is generated from an outbound order line. This field is read-only.
- Text
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If this check box is selected, text related to the shipment is present.
- Warehousing Procedure
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The shipment procedure that determines how the shipment is processed.
- Submitted for Acceptance
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If this check box is selected, you can fill the source acceptance fields. For more information, refer to Source acceptance - procedure.
Note: This check box remains selected after source acceptance is completed. - Allow Changes to Shipment
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If this check box is selected, adding or removing shipment lines is allowed until the shipment obtains status Confirmed. For shipments with status Projected, updates from the linked outbound-order lines are allowed.
- Multiple Warehouse Shipment
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If this check box is selected, the current shipment contains shipment lines from different warehouses.
- Freeze Mandatory
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If this check box is selected, freezing shipments and loads is mandatory. This check box is selected if the Freeze Mandatory check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.
- Ignore Block on Package Definition Deviation
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Indicates if the shipment is blocked when the handling unit structure and the package definition of a shipment are different
- Overrule Shipping Constraints
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If this check box is selected, these shipping constraints are ignored for the current shipment during shipment confirmation:
- The quantity tolerances specified in the Minimum Quantity Tolerance field of the Warehousing Orders (whinh2100m000) session.
- The value of the Shipping Constraint field of the Warehousing Orders (whinh2100m000) session.
- The setting of the Package Definition Binding check box of the Outbound Order Lines (whinh2120m000) session.
For more information, refer to Shipping constraints.
Note:This check box is available if these conditions apply:
- The current shipment has at least one shipment line that is based on a non-referenced sales schedule line.
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The user is authorized to overrule shipping constraints.
To authorize a user, in the Warehousing User Profiles (whwmd1140s000) session, select the Overrule Shipping Constraints check box.
The maximum quantity tolerance-constraint is not affected by the setting of this check box, because the maximum quantity tolerance is already checked during picking.
- Handling Unit Based Confirmation
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If this check box is selected, the handling units of the shipment must be confirmed before the shipment can be confirmed. This check box is selected if the Handling Unit Based Confirmation check box is selected in the Shipment Lines (whinh4131m000) session for one or more of the linked shipment lines.
- Complete
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If this check box is selected, the handling units of the linked shipment lines are confirmed. You can confirm the shipment.
- Print Shipping Documents by External Application
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If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.
- Complete
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If this check box is selected, the shipping documents are printed by an external application prior to shipment confirmation.
- Shipment
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- Ship-from
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- Code
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The company in which the ship-from data is defined.
- Ship-from
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The ship-from type.
- Ship-from
-
The ship-from code.
- Site
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The site from which the goods are shipped.
- Address
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The address from which the goods are shipped.
- Planned Delivery Date
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Note: The planned delivery date in this field can be updated with the planned delivery date of the load to which the current shipment belongs. See Planned delivery date - load.
- Ship-to
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- Code
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The company in which the ship-to data is defined.
- Ship-to
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The ship-to type.
- Ship-to Code
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The ship-to code.
- Address
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The address code to which the goods are to be delivered.
- Site
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The site to which the goods are shipped.
- Planned Receipt Date
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The planned receipt date of the item.
- Tracking
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- Tracking Number
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The parcel tracking number typically provided by express transportation providers. For example, an Airway Bill Number. The tracking number is received from WMS systems through scanning devices or manually inserted.
- Carrier Tracking Number
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The carrier PRO number.
- References
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- Shipment Reference
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Shipment Reference For more information, refer to Shipment building based on shipment reference.
- Customer Order
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The number of the sold-to business partner's purchase order.
- Packaging
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- Weight
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- Fixed Weight
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If this check box is selected,, the weight of the shipment is fixed. This means that you cannot change the values of theGross Weight and the Net Weight fields, nor will LN update these fields if shipment lines are added to or removed from the shipment.
This check box is available if the status of the shipment is Open and the Allow Changes to Shipment check box is selected in the current session.
- Gross Weight
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The total weight of the goods of the shipment, including the packaging items.
This field is read-only if the shipment is confirmed or frozen, or the Fixed Weight check box is selected. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.
The total weight is updated if these conditions are met:
- The shipment is not confirmed or frozen.
- The Fixed Weight check box is cleared.
- Shipment lines are added or removed.
- The gross weight of the shipment lines is changed.
- The packaging items or the packaging item quantities are changed.
- Total Weight
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The unit of measure in which weight is expressed.
- Net Weight
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The aggregated total weights of the shipment lines of the shipment.
This field is read-only if the Status of the shipment is set to Confirmed or Frozen, or the Fixed Weight check box is selected. If a handling unit is linked to the shipment, the total weight is taken from the handling unit.
LN modifies the value in this field, if:
- Weights are defined for the shipment lines.
- One or more shipment lines are added to or removed from the shipment.
- The weight of one or more shipment lines is changed.
These changes overwrite any manually inserted values.
- Packaging
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- Packaging Item
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The code of the packaging item for the shipment.
- Quantity of Packaging Items
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The number of packaging items for the selected shipment.
- Handling Unit
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The handling unit to be shipped.
- Shipping Documents
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- Freight
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- Carrier/ LSP
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The carrier that is used to transport the goods.
- Route
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The route that is used to ship the goods. If you generate an outbound advice, you can select all warehousing orders for a specific route to create a run.
- Delivery Terms
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The delivery terms.
- Point of Title Passage
- Estimated Freight Costs
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The Estimated Freight Costs.
- Estimated Freight Costs Currency
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The Currency.
- Shipment Planned for Load Plan
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If this check box is selected, the current shipment is part of a load plan created in Freight
- Documents Printed
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- Bill of Lading
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If this check box is selected, LN has printed the bill of lading.
- Packing Slip
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If this check box is selected, LN has printed the packing slip.
- Packing Slip Date
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The packing slip date.
The date is printed on the packing slip, when the packing slip is printed for a frozen shipment and also when the shipment is reopened. The current date is printed on the packing slip when the packing slip is printed again after freezng or confirming the shipment.
- Packing List
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If this check box is selected, LN has printed the packing list.
- Delivery Note
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If this check box is selected, LN has printed the delivery note.
- Delivery Note Print Date
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The date when the delivery note is printed.
- Shipping Manifest
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If this check box is selected, the shipping manifest is printed for the current shipment.
- Invoicing
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- Office
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The office responsible for the transportation invoice. The value in this field is taken from the originating order.
- Tax Country
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The tax country of the invoice-from business partner.
The value in this field is taken from the originating order, except for shipments related to transfer orders.
If the shipment is related to a transfer order, the tax country is retrieved from the internal invoice of the intercompany trade order of the transfer order. If there is no intercompany trade order, or the intercompany trade order has no invoice, the tax country is retrieved from the ship-from address of the shipment.
LN uses the tax country to retrieve the registration ID that is printed on these reports:
- Own Identification Number
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The tax number of the office responsible for the invoice. The value in this field is taken from the tax and registration data of the originating order of the shipment.
Tax and registration data for orders is present in the Tax and Registration Data (tctax2150m000) session.
Note:This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:
- The Extended Registration Management field is set to Active.
- The Optional Jurisdiction at State / Province Level check box is selected.
- Business Partner Identification Number
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The tax number of the sold-to business partner. The value in this field is taken from the tax and registration data of the originating order of the shipment.
Tax and registration data for orders is present in the Tax and Registration Data (tctax2150m000) session.
Note:This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:
- The Extended Registration Management field is set to Active.
- The Optional Jurisdiction at State / Province Level check box is selected.
- Invoice-to Business Partner
- Invoice Company
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The LN company to which the invoice is sent. For more information, refer to Additional costs in Warehousing. LN retrieves the invoice company when an invoice is composed in Invoicing package.
Note: The field is always empty when LN selects the Multiple Invoices check box. - Invoice Number
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The identification number of the invoice.
- Invoice Date
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The date on which the invoice is created.
- Sold-to Business Partner
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The code of the sold-to business partner.
- BP Tax Country
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The code of the sold-to business partner.
- Pro Forma Invoice Processed
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If this check box is selected, the pro forma invoice is processed for the shipment and stored in the Invoicing with an invoice number. This is a display field.
Note:- This field is not applicable if the Invoicing is not implemented.
- Multiple Invoices
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LN selects the check box when the invoice is composed in the Invoicing package, the invoice number is filled on the shipment, and the new invoice number is different from the filled invoice number on the shipment.
- Order
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- Order
-
- Order
-
The origin of the warehousing order of the current shipment.
- Order
-
The warehousing order of the current shipment.
- Item
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The subkit item of the warehousing order set for which the current shipment is created.
- Ship-from Code
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The company from where the goods are shipped.
The ship-from company is the logistic company to which the warehouse in the Ship-from Code field belongs.
Important!
Only take into account this field if the warehousing order concerns a multicompany warehouse transfer.
- Ship-from Code
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The ship-from type of the warehousing order for which the current shipment is created.
- Ship-from Code
-
The ship-from code of the warehousing order for which the current shipment is created.
- Planned Delivery Date
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- Ship-from Address
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The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.
- Ship-from Address
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The ship-from address of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.
- Ship-from Site
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The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-from Code field.
- Ship-to Code
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The company to which the goods are shipped.
The ship-to company is the logistic company to which the warehouse in the Ship-to Code field belongs.
Important!
Only take into account this field if the warehousing order concerns a mutlicompany warehouse transfer. A warehousing order is a multicompany warehouse transfer if:
- The inventory-transaction type is Transfer.
- The ship-from type and the ship-to type is Warehouse.
- The warehouses specified in the Ship-from Code and Ship-to Code fields belong to different logistic companies.
- Ship-to Code
-
The ship-to type.
- Ship-to Code
-
The ship-to code.
- Planned Receipt Date
-
- Ship-to Address
-
The address to which the goods must be shipped.
Note: When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run. - Ship-to Site
-
The site of the warehousing order of the current shipment. This is the address of the entity indicated in the Ship-to Code field.
- Mission
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- Single Picking Mission per Shipment
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- Run
-
The run number.
- Description
-
The description or name of the code.
- Picking Mission
-
The picking mission.
- Acceptance
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- Source Acceptance
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- Source Acceptance
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If this check box is selected, the goods must be accepted by a customer representative at the contractor/ supplier location. This activity is part of the shipping process.
Note: This check box is selected when the Source Acceptance check box in the Shipment Lines (whinh4131m000) session is selected for one of the shipment lines. - Accepted by
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The code of the customer representative who accepts the goods at the supplier/ contractor location.
Note: This field is enabled only if the Source Acceptance check box is selected. - Description
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The description or name of the code.
- Inventory Accepted
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If this check box is selected, the user has accepted the goods. For more information, refer to Shipment acceptance DD 250.
- Date
-
The date on which the goods are accepted by the customer representative at the supplier/ contractor location.
Note:This field is enabled only if the Inventory Accepted check box is selected.
The value in this field is defaulted when the shipment Status is not set to Frozen.
This field is populated with the current date, when the Inventory Accepted check box is selected.
- Destination Acceptance
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- Destination Acceptance
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If this check box is selected, the goods must be accepted at the customer location as part of the receiving process.
Note: This check box is selected when the Destination Acceptance Required check box in the Shipment Lines (whinh4131m000) session is selected for one of the shipment lines. - Accepted by
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The code of the representative who accepts the goods at the customer location.
Note: This field is enabled only if the Destination Acceptance check box is selected. - Description
-
The description or name of the code.
- Accepted
-
If this check box is selected, the goods are accepted at the customer location as part of the receiving process.
Note: The value in this field can always be modified if the Destination Acceptance is selected and the shipment has the Status set to Confirmed. - Date
-
The date on which the goods are accepted at the customer location.
Note:This field is enabled only if the Inventory Accepted check box is selected.
This field is populated with the current date, when the Inventory Accepted check box is selected.
- Single Delivery Point per Shipment
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If this check box is selected, LN groups the outbound advices that have the same delivery point, as shipment lines, in one shipment. A shipment might not contain deliveries to multiple Delivery Point, unless other shipment building criteria require this. For more information, refer to Shipment building based on delivery points.
Note: If this check box is selected, the Unique Shipment Reference per Shipment check box is disabled.Note: This field is disabled when the Single Line per Shipment check box is selected. - Delivery Point
-
The detail location within a delivery Ship-to Address where the shipments must be delivered by the carrier. This can, for example, represent a specific production line or warehouse dock on a customer’s premises. The use of delivery points in the supplier’s system influences the shipment building process. Shipments are generated by delivery point. For more information, refer to Shipment building based on delivery points.
Note:-
You cannot change the delivery point if an advice is already created,
-
For warehousing orders that are not created manually, LN retrieves the delivery point from the originating order.
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- Motive of Transport
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motive of transport The value in this field is taken from the originating warehousing order of the current shipment. If you manually create a shipment, you can select a motive of transport.
- Delivery Code
-
delivery code The value in this field is taken from the originating warehousing order of the current shipment. If you manually create a shipment, you can select a delivery code.
- Preliminary Delivery Note
-
The preliminary identification number of the delivery note that refers to the current shipment. If you manually create a shipment, you can select a delivery note number in this field.
- Freight Value
-
The total value of the shipped goods, expressed in the currency of the Currency field.
- Charge Amount
-
The amount of the charge, expressed in the currency of the Currency field.
- Currency
-
The currency in which the total value of the goods is expressed.
- Kind of Charge
-
kind of charge. These codes are used in external communication between business partners.
Note: If this field is set to Consolidated, one or more shipment or shipment line charges are present in the Shipment Charges (whinh4122m000) session for the current shipment. - Order for Kit
-
If this check box is selected, the warehousing order of the shipment is a kit order.
- Ship-to Address
-
The address to which the goods must be shipped.
Note: When you generate outbound advice, you can select all the warehousing orders for the same ship-to address to create a run.