Top Down Budget Versions (tpptc5500m000)
Use this session to list the current top down budget versions for the selected project, and display a summary of their details.
The associated maintenance session is the Budget Version (tpptc5100s000) session. You can delete a version using the Delete Budget Versions (tpptc5201m000) session.
To support changes in a project you can create multiple versions. To avoid the duplication of data, you can use a derived-from version structure. A top down budget version has a status to ensure that LN can find the currently used version. The version status can be used when generating a top down budget.
Field Information
- Project
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The code that uniquely identifies the project.
- Project Status
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The status of the project.
Allowed values
- Free
- Active
- Finished
- Closed
- Archived
If the project status is Finished, a new version cannot be added and an existing version cannot be copied.
- Version
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The code that identifies the top down budget version.
- Version Status
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The status of the top down budget version.
You can only change the status from Free to Actual:
- If there is no other version with the Actual status.
- If there is no earlier version with the Free status.
If you want to change the version status from Actual to Final, no earlier version (in the same project) can exist with the status Free or Actual.
If you change the version status from Actual to Free, you must clear the Start Time field.
Changing the version status from Free to Actual, the Start Time field must be filled.
If you change the version status from Actual to Final, for each activity stored in this version, the Budget Status field in the Top Down Budget Data (tpptc5110s000) session is set to Final.
- Time Phased Budget Present
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If this check box is selected, a time-phased budget is generated or inserted manually for this top-down version.
- Create Time Phased Budget
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Indicate whether the time-phased budget for the selected version must be generated or insert manually.
Allowed values
- Manual
-
The time-phased budget can only be inserted manually or imported.
- Generate
-
The time-phased budget can only be generated.
Note:This field is enabled only if:
- The Version Status is other than Final.
- The time-phased budget is not generated for the selected top-down version.
- Creation Date
-
The date on which the top down budget version was created.
- Start Time
-
The date and time on which the version status updates from Free to Actual.
- Currency
- Contract Amount
-
The contract amount of the project contract. For a time phased budget version, the contract amount is expressed as:
Contract amount = profit fee + management reserve + distributed budget + undistr. budget. - Profit Fee
-
In a time-phased budget version, the profit retained by the company that performs the project. The profit fee is expressed as:
Profit fee = contract amount - (management reserve + distributed budget + undistr. budget) or Profit fee = contract amount - management reserve - distributed budget - undistr. budget. - Management Reserve
-
A contingency fund for unanticipated occurrences, which reduces the risk of scope changes. In a time-phased budget version, this is the amount that is withheld for control purposes rather than distributed to the activity structure or retained for profit. Management reserve is expressed as:
Management reserve = contract amount - (profit fee + distributed budget + undistr. budget) or Management reserve = contract amount - profit fee - distributed budget - undistr. budget - Distributed Budget
- Budget Date
-
The budget date that is used as the reference for currency transactions. By default, the budget date as specified for the project is added to the new budget lines.