Generate Structure and Top-Down Budget (tpptc5210m000)

Use this session to link project activities to a top down budget version for a selected project. You can also generate the activity budget into a time-phased budget with a version for a selected project. The top down budget data is based on the activity budget.

Note:

If the generated budget amount exceeds the existing budget version amount:

The contract amount is updated with the total of project contract amount plus extensions.
If the budget amount remains more than the new contract amount (project contract amount plus extensions), the profit fee is decreased to balance the excess amount.
If you do not want to update the version amount, you can discontinue the process.

Field Information

Project

The From and To fields define a range of: projects.

Version

The code that identifies the budget version.

Description

The description or name of the code.

Copy Activity Budget Lines

If this check box is selected, the activity-budget lines amounts are used to create the top down budget version amount.

Only include Activities with Budget

If this check box is selected, only project activities for which budget is defined are considered for the calculation of the top-down budget version amount. An activity without a bottom-up budget is skipped when you create the top-down structure. Since a bottom-up budget can not be specified for the activities of type Planning Package, these activities are not available in the top-down structure.

Note: This check box is enabled only if the Copy Activity Budget Lines check box is selected.

If exceeding Budget Version Amount

If the activity budget amount exceeds the budget version amount, you can do the following:

Allowed values

Continue: You can generate the top down budget version for the selected range of projects.
Skip: You can skip the process.

Note: This field is enabled only if the Copy Activity Budget Lines check box is selected.

For example, a project has a top activity and two child activities such as ACT1 and ACT2. The bottom-up budget amount for the top activity is $600, for ACT1 is $300, and for ACT2 is $300. A budget version also exists with budget $500 for the top activity, $300 for Activity1, and $200 for Activity2. Using the Generate Structure and Top-Down Budget (tpptc5210m000) session an activity structure is created with Top, ACT1, and ACT2 as part of the top-down structure. The total budget amount $600 is distributed first to the Top activity and later to the child activities ACT1 $300 and ACT2 $300. The total amount that is distributed, exceeds the budget version amount $500.

If the bottom-up amount is to be considered using the Copy Activity Budget Lines option, the budget amount for top activity totals to $600. This amount is more than the specified budget version amount of $500. LN calculates the profit amount of $100, which is a negative amount in this case. This amount is calculated only if the If exceeding Budget Version Amount field is set to Continue.