Planned PRP Purchase Order (Equipment) (tppss6111m000)

Use this session to maintain planned purchase orders related to external equipment.

Note:

Initially, the planned order date and the planned delivery date are set based on the control budget and the lead time. The planned delivery time is determined in this way:

If the control budget is of type Activity, the planned delivery time generated from the activity budget line.
If the control budget is of type Element, the planned delivery time is generated from the element.
If the requirement is caused by an extension and the extension date is later, the extension date becomes the planned delivery time.
If no start date is found, the project planned delivery time is used.
If a generated planned order time occurs in the past, it is changed to the current date. This will also shift the planned delivery time.

Note:

If the Authorization and Security functionality is implemented for Project, the usage of various fields such as project, warehouse, purchase contract, and enterprise unit are determined based on the specified permissions. See Authorization and Security

Field Information

Project

The code that uniquely identifies the project.

Status

The current project status. This status must be Free or Active, for all PRP orders in this session.

Allowed values

Free
Active
Finished
Closed
Archived

Order

The code that uniquely identifies the planned PRP equipment purchase-order.

If you create a new order, this field displays the chosen order series. If you save the PRP order, the first free number of the series is automatically allocated.

Planned Order

Equipment Order

Equipment

The equipment code.

Cost Determination

Indicates how cost amounts related to the cost object are calculated in the actual budget.

Allowed values

Quantity: The costs related to the subcontracting cost object are calculated, by quantity-based measure of productivity.
Amount of Time: The costs related to the subcontracting cost object are calculated, by time-based measure of productivity. Example, the subcontractor can be paid by the hour.
Rate Only: The costs related to the subcontracting cost object are calculated, based on only an agreed rate.
Amount Only: The costs related to the subcontracting cost object are calculated, based on only an amount (lump sum).

Note: The field can be set to Rate Only or Amount Only only if:

The Services Procurement is set to In Preparation or Active in the Implemented Software Components (tccom0100s000) session.
The Procurement by field is set to Subcontracting Procurement Order.

This value cannot be modified when used for a planned PRP order or when costs are booked based on this value.

Reference Type

The planned PRP purchase order's reference type.

Allowed values

Project: Specific to the selected project.
Standard: Common to all projects.

Amount of Time

The number of time units for which the equipment is ordered.

Unit of Measure

The unit of measure in which the amount of time is expressed.

Ship-to Address

The ship-to code and description.

Note: This value is defaulted based on the address that is defined for the activity. If the address is not defined for the activity, the project address is defaulted.

Order Status

The current order's status. This shows the extent to which the order has been processed.

Allowed values

Planned: The order can be either inserted manually or generated automatically. It will be replaced by the next generation run.
Firm-Planned: The order cannot be changed or deleted by a subsequent generation run. It can however be manually changed.
Approved: The order is protected from manual changes and also from the next generation run. Additionally, it can be transferred.
Transferred: The planned purchase order can be handed over to a purchase order in Procurement .
Canceled: The order is set to be deleted in the next generation run. (If the run is executed, this order is deleted unless you revise your decision).

Order Text

If this check box is selected, a text is present.

Business Partners

Request for Quotation

If this check box is selected, LN creates a request-for-quotation (RFQ) instead of a purchase order.

Note: This check box is visible, only if the Requests for Quotation option is selected in the Procurement Parameters (tdpur0100m000) sessions.

Buy-from Business Partner

The code that uniquely identifies the buy-from business partner.

If this field is clear, and you transfer the PRP purchase order, LN creates a request for quotation (instead of a purchase order).

Note: When you modify the data in this field, the application displays a message to confirm the retrieval of the Purchase Rate and Discount from the selected business partner.

Buy-from BP Description

The business partner's name.

Ship-from Business Partner

The code that uniquely identifies the ship-from-business-partner.

Cost Control

Element: The element to which the cost object of this order belongs.
Activity: The activity to which the cost object of this order belongs.
Extension: The contract extension to which the cost object of this order belongs.
Cost Component: The cost component of the cost object of this order.

Note: You can only specify a cost component for which the Component Type is set to Detail or Collect in the Cost Components (tcmcs0148m000) session.
Budget Line Number: The sequence number of the element or activity budget line for which the control data is generated.

Note: This field is used only if the Combine Requirements Planning On is set to Budget Line Level in the Project (tppdm6600m400) session.

Dates

Planned Order Date

The planned date and time to order the purchase.

Click Calculate, if you want to reset order date.

Start Time

The first day of the period for which you need the equipment.

Click Calculate, calculate the delivery time from the planned order time plus the lead time.

Finish Time

The last day of the period for which you need the equipment.

Transaction Time

The transaction date and time for the planned purchase order.

Planning

Buyer

The code that uniquely identifies the buyer.

Note:

LN defaults the value when the planned PRP orders are generated, using the Generate Planned PRP Orders (tppss6200m000) session.
When you specify a value in this field, LN checks if the specified employee’s data exists in the Employees - People (bpmdm0101m000) session and the employee is Active (based on the First Date of Employment and the Last Date of Employment). Else, a warning message is displayed. You can ignore the message.

Name

The name of the buyer.

Planner

The planner.

Note:

The value of this field is defaulted from the Planner field, in the Project Equipment (tppdm6512m000) or Equipment (tppdm0512m000) session.
When transferring a Planned PRP Purchase Order (Equipment), this data is transferred to the Purchase Order line and to the Order Line Balance (Equipment) (tppss6501m000).
When you specify a value in this field, LN checks if the specified employee’s data exists in the Employees - People (bpmdm0101m000) session and the employee is Active (based on the First Date of Employment and the Last Date of Employment). Else, a warning message is displayed. You can ignore the message.

Purchase

Purchase Office

The purchase office that purchases equipment according to transferred PRP purchase orders.

Procurement by

The default option to indicate the type of procurement order that is generated for the cost object.

Allowed values

Purchase Order
Subcontracting Procurement Order
Equipment Procurement Order

Note:

This field is displayed only if the Services Procurement is set toIn Preparation or Active in the Implemented Software Components (tccom0100s000) session.
This field cannot be set to Purchase Order if the Cost Determination field is set to Amount Only or Rate Only.

The Subcontracting is linked to subcontracting procurement order.

Services Trade

The code of the Services Trade used to categorize cost objects and to match the Buy-from Business Partner (supplier) during the requirements planning.

Note:

This field is displayed only if the Services Procurement is set to In Preparation or Active in the Implemented Software Components (tccom0100s000) session.
You must specify this value if the Procurement by field is set to Equipment Procurement Order.
The combination of Services Trade and Buy-from Business Partner must be valid.

The specified Services Trade:

Must exist in the Services Trades (tcmcs2113m000) session.
Must have the Nature of Supply Type set to Equipment.

This value cannot be modified if the equipment is linked to equipment procurement order.

Purchase Type

The default purchase type. You can change the value or leave this field empty.

Pricing

Purchase Contract

The purchase contract (defined in Procurement ) according to which the item is purchased.

Note: This field is visible, only if the Contracts option is selected in the Procurement Parameters (tdpur0100m000) session.

Contract Line

The position number of the purchase contract to which the planned purchase order is related.

Note: This field is visible, only if the Contracts option is selected in the Procurement Parameters (tdpur0100m000) sessions.

Purchase Rate

The currency of the purchase price of the planned purchase order.

Purchase Rate

The price per time unit at which you purchase the selected equipment. Click the Calculate Lease Rate button to calculate the price rate of the planned purchase order for equipment.

The price rate is determined by the information in the Pricing module under Common . If the currency matches, you can retrieve prices from the price matrices. If these are no prices available in the matrices LN looks at the contracts and then at the price of the cost object.

Final Unit Cost

If this check box is selected, the purchase price is considered as the final price. However, if you modify the Purchase Rate, the Price Origin is set to Manual.

Price Origin

The origin of the price specified for the planned purchase order.

Allowed values

Item Purchase Data: The sales price originates from the Items - Purchase (tdipu0101m000) session.
Item Sales Data: The sales price originates from the Items - Sales (tdisa0501m000) session.
Item Service Data: The sales price originates from the Items - Service (tsmdm2100m000) session.
Supplier Price Book
Default Price Book: The sales price originates from the default sales price book entered in the Price Books (tdpcg0111m000) field of the Pricing Parameters (tdpcg0100m000) session.
Price Structure: The sales price originates from a price book linked to the Pricing Control (PCG) matrix of the price matrix type.
Not Applicable
External: The price originates from an external package.
Generic Price List
Manual: The sales price is entered manually.
Contract: The sales price originates from a sales contract.
Product Variant: The price originates from the Product Configuration module.

Price from Derived Equipment

If this check box is selected, the price is retrieved from the standard equipment cost object.

Discount

The discount percentage that is applicable for the planned purchase order.

Note: When you add or modify the data in this field, by default, the Discount Origin field is set to Manual.

Discount Origin

The origin of the discount, as specified for the business partner on the planned purchase order.

Allowed values

Contract: The discount originates from a purchase contract.
Discount Structure: The discount originates from a Pricing Control (PCG) matrix of the type discount matrix. For more information, refer to Setting up a discount matrix.
Price Book Discount Structure: The discount originates from the price book to which a discount schedule is linked.
Project Equipment: The discount origin is based on the data specified in the project equipment.
Standard Equipment: The discount origin is based on the data specified in the standard equipment.
Project Subcontracting: The discount origin is based on the data specified in the project subcontracting.
Standard Subcontracting: The discount origin is based on the data specified in the standard subcontracting.
External: The discount originates from an external package.
Manual: The discount is manually entered.
Not Applicable: The discount is not applicable.

Note: This field is set to Manual, when you add or modify the data in the Discount field.

Amount

The total price of the planned purchase order.

Additional Information

Additional Field

User-defined fields that can be linked to LN tables. Additional information fields do not add any specific value to LN as functional logic is not linked to the contents of these fields.

Note: When creating or generating the Planned PRP purchase order, LN defaults the additional information fields from the Contract Line, that is linked to the project peg of the planned order.

Text

Text: The additional information related to the item as part of the planned order.
Image: The image of the item as defined in the equipment master data.