Planned PRP Purchase Order (Material) (tppss6110m000)

Field Information

Project

The code that uniquely identifies the project.

Project Status

The current project status. This status must be Free or Active, for all PRP orders in this session.

Allowed values

Free

Active

Finished

Closed

Archived

Planned Purchase Order

The code that uniquely identifies the purchase-order for planned PRP materials.

If you create a new order, this field displays the chosen order series. If you save the PRP order, the first free number of the series is automatically allocated.

Planned Order

Material Order

Item

The code that uniquely identifies the item.

The code consists of a project code field and an item code field

If the first segment is filled, the item is a project-specific cost object. If it is clear, the item is a standard cost object.

Note: 

You can use the items of the following types:

• Product
• Purchased
• Manufactured
• Cost
• Service
• Generic

Note: 

• The Item Type Product can be used only if the Item Type Product field is set to Active in the Implemented Software Components (tccom0100s000) session.
• The Item Type Purchased and/or Manufactured is used only if the Item Type Product field is set to Inactive in the Implemented Software Components (tccom0100s000) session.

Description

The description of the series.

Effectivity Unit

The effectivity unit code. This is a display field.

Description

The description or name of the code.

Quantity

The ordered quantity of the item.

Note: 

• Quantity cannot be negative.
• Quantity is rounded off, according to the rounding factor of its unit (as defined in the Units (tcmcs0101m000) session).
• The minimum order quantity is specified in the Items - Ordering (tcibd2100m000) session, but you can overrule this.
• The maximum order quantity is specified in the Items - Ordering (tcibd2100m000) session, but you can overrule this.
• The order-quantity increment is specified in the Items - Ordering (tcibd2100m000) session, but you can overrule this.

Site

The code of the site. In a multisite company the site is mandatory if a project warehouse is being used. It is optional if the goods are delivered directly to the project.

Unit

The unit of measure in which the quantity is expressed.

Project Warehouse

The warehouse to which the ordered materials are delivered.

Note: 

• A project warehouse is a specific type of warehouse.
• If you leave this field empty, the materials are delivered directly to the project. If the project warehouse is used, the materials are delivered to the project warehouse and later, moved to the project. To perform this, a warehouse order or transfer order is required to be created.

Ship-to Address

The ship-to code and description. Use the Maps section to view the location of the Ship-to Address. You must select only one record at a time.

Order Status

The current order's status. This shows the extent to which the order has been processed.

Allowed values

Planned

The order can be either inserted manually or generated automatically. It will be replaced by the next generation run.

Firm-Planned

The order cannot be changed or deleted by a subsequent generation run. It can however be manually changed.

Approved

The order is protected from manual changes and also from the next generation run. Additionally, it can be transferred.

Transferred

The planned purchase order can be handed over to a purchase order in Procurement .

Canceled

The order is set to be deleted in the next generation run. (If the run is executed, this order is deleted unless you revise your decision).

Order Text

If this check box is selected, a text is present.

Business Partners

Request for Quotation

If this check box is selected, LN creates a request-for-quotation (RFQ), instead of a purchase order, when the approved PRP Purchase Orders are transferred.

Note: This check box is visible, only if the Requests for Quotation option is selected in the Procurement Parameters (tdpur0100m000) session.

Buy-from Business Partner

The code that uniquely identifies the buy-from business partner.

If you leave this field empty and you transfer the PRP purchase order, LN creates a request for quotation (instead of a purchase order).

Note: When you modify the data in this field, the application displays a message to confirm the retrieval of the Purchase Price and Discount from the selected business partner.

Name

The description or name of the code.

Ship-from BP

The code that uniquely identifies the ship-from-business-partner.

Cost Control

Element

The code that uniquely identifies the element to which the cost object of this order belongs.

Activity

The code that uniquely identifies the activity to which the cost object of this order belongs.

Extension

The code that uniquely identifies the contract extension to which the cost object of this order belongs.

Cost Component

The code that uniquely identifies the cost component of the cost object of this order.

Note: You can only specify a cost component for which the Component Type is set to Detail or Collect in the Cost Components (tcmcs0148m000) session.

Extension

The sequence number of the element or activity budget line for which the control data is generated.

Note: This field is used only if the Combine Requirements Planning On is set to Budget Line Level in the Project (tppdm6600m400) session.

Dates

Planned Order Date

The planned date and time to order the purchase.

Click Calculate, to calculate the planned order time derived from the planned delivery time minus the order lead-times that are defined in Procurement .

Planned Delivery Date

The date and time when you plan to receive the materials. Click Calculate to calculate the date and time from the budget data.

Note: 

All planned orders are generated based on the control budget. The delivery date of the planned order is determined in this way:

• If the control budget is of type Activity, the start date of the activity budget line is used
• If the control budget is of type Element, the start date of the element is used
• If the requirement is caused by an extension and the extension date is later, the extension start date is used
• If no start date is found, the project start date is used
• If a generated date occurs in the past, it is changed to the current date.

Transaction Time

The transaction date and time for the planned purchase order.

Planning

Buyer

The code that uniquely identifies the buyer.

Note: 

• LN defaults the value when the planned PRP orders are generated, using the Generate Planned PRP Orders (tppss6200m000) session.
• When you specify a value in this field, LN checks if the specified employee’s data exists in the Employees - People (bpmdm0101m000) session and the employee is Active (based on the First Date of Employment and the Last Date of Employment). Else, a warning message is displayed. You can ignore the message.

Name

The name of the employee. The employee can be a buyer or a planner.

Planner

The code that uniquely identifies the planner.

Note: 

• LN defaults the value when the planned PRP orders are generated, using the Generate Planned PRP Orders (tppss6200m000) session.
• When you specify a value in this field, LN checks if the specified employee’s data exists in the Employees - People (bpmdm0101m000) session and the employee is Active (based on the First Date of Employment and the Last Date of Employment). Else, a warning message is displayed. You can ignore the message.

Purchase

Purchase

Purchase Office

The purchase office that purchases materials according to transferred PRP purchase orders.

Purchase Unit

purchase unit

Purchase Type

The default purchase type. You can change the value or leave this field empty.

Lot Selection

The lot selection type applicable to the PRP purchase order.

Allowed values

Any

The goods received or shipped are not subject to specific lot conditions. You can use more than one lot.

Same

You can select any lot for receipt or shipment, but the entire receipt or shipment must have the same lot.

Specific

You can receive or ship only one, specific lot.

Lot

The lot number.

Pricing

Purchase Contract

The purchase contract (defined in Procurement ) according to which the item is purchased.

Note: This field is visible, only if the Contracts option is selected in the Procurement Parameters (tdpur0100m000) session.

Contract Line

The position number of the purchase contract to which the planned purchase order is related.

Note: This field is visible, only if the Contracts option is selected in the Procurement Parameters (tdpur0100m000) session.

Currency

The currency of the contract.

Purchase Price

Click Calculate Purchase Price to calculate the purchase price.

This is determined by the information in the Pricing module under Common . You can retrieve prices from the price matrices.

Price Origin

The origin of the price specified for the planned purchase order.

Allowed values

Item Purchase Data

The sales price originates from the Items - Purchase (tdipu0101m000) session.

Item Sales Data

The sales price originates from the Items - Sales (tdisa0501m000) session.

Item Service Data

The sales price originates from the Items - Service (tsmdm2100m000) session.

Supplier Price Book

Default Price Book

The sales price originates from the default sales price book entered in the Price Books (tdpcg0111m000) field of the Pricing Parameters (tdpcg0100m000) session.

Price Structure

The sales price originates from a price book linked to the Pricing Control (PCG) matrix of the price matrix type.

Not Applicable

External

The price originates from an external package.

Generic Price List

Manual

The sales price is entered manually.

Contract

The sales price originates from a sales contract.

Product Variant

The price originates from the Product Configuration module.

Final Unit Cost

If this check box is selected, the purchase price is considered as the final price. However, if you modify the Purchase Price, the Price Origin is set to Manual.

Currency

Purchase price currency of the planned purchase order.

Discount

The percentage of discount that is applicable for the planned purchase order.

Note: When you add or modify the data in this field, the Discount Origin field is set to Manual.

Discount Origin

The origin of the discount, as specified by the business partner on the planned purchase order.

Allowed values

Contract

The discount originates from a purchase contract.

Discount Structure

The discount originates from a Pricing Control (PCG) matrix of the type discount matrix. For more information, refer to Setting up a discount matrix.

Price Book Discount Structure

The discount originates from the price book to which a discount schedule is linked.

Project Equipment

The discount origin is based on the data specified in the project equipment.

Standard Equipment

The discount origin is based on the data specified in the standard equipment.

Project Subcontracting

The discount origin is based on the data specified in the project subcontracting.

Standard Subcontracting

The discount origin is based on the data specified in the standard subcontracting.

External

The discount originates from an external package.

Manual

The discount is manually entered.

Not Applicable

The discount is not applicable.

Amount

The total price of the planned purchase order.

Additional Information

Additional Field

User-defined fields that can be linked to LN tables. Additional information fields do not add any specific value to LN as functional logic is not linked to the contents of these fields.

Note: When creating or generating the Planned PRP purchase order, LN defaults the additional information fields from the Contract Line, that is linked to the project peg of the planned order.

Text

Text

The additional information related to the item as part of the planned order.

Image

The image of the item as defined in the equipment master data.