Advance Payments (tppin4110m000)

Use this session to create and maintain the advance payments.

Note: By default LN uses the contract line (CLIN) currency for invoicing, if the invoice currency differs from the CLIN currency.

Field Information

Contract

The code that identifies the contract.

Description

The description or name of the code.

Contract Status

The Contract Status.

Note:

If the contract header status is Canceled, all the lines are also set to Canceled.

Contract Line

The contract line number for the advance payment request.

Description

The description or name of the code.

Status

The Contract Status.

Note:

The contract line can be set to Active only if the contract is set to Active.
If the contract header is Canceled, all the lines are also set to Canceled.

Advance Payment

The sequence number of the advance payment.

Description

The description or name of the code.

Type

The type of advance payment.

The advance payment types are selected based on the legal requirements of a country or the business. For the advance payment types ( Request and Invoice), open entries are generated.

An advance payment represents a request to the business partner to pay in advance a certain amount or percentage.

An advance invoice represents a normal invoice that must comply with all legal requirements and is included in the sales listing, VAT declaration and Revenue recognition.

An advance invoice is a legal document and therefore an official number is generated. The same is also included in the sales listing.

Note: Tax is applicable only for an advance invoice.

Allowed values

Request: A request to the business partner to pay a certain amount or percentage, of the contract amount, before or after the project is initiated. This amount can be used to purchase, for example, raw materials.
Invoice: An invoice issued to the business partner as advance payment before the goods can be delivered.
Not Applicable: The advance payment is not applicable for the contract.

Note:

This is a display field.

This value is defaulted from the Advance Payment Type field in the Contract (tpctm1600m000) session.

General

Project

The code that identifies the project linked to the advance payment request.

Note:

LN allows you to create an advance payment request without specifying a project. However it is mandatory to specify the project before you approve the advance payment request.

LN clears the value in this field when you create a new contract using the Copy Contract (tpctm1200m000) session.

Description

The description or name of the code.

Project Status

The current status of the project.

Sold-to Business Partner

The sold-to business partner for the contract line.

Note: If you defined a sold-to business partner for the project, LN displays the business partner.

Description

The description or name of the code.

Element

The element linked to the project.

Description

The description or name of the code.

Plan

The default plan of the project.

Activity

The activity linked to the project.

Description

The description or name of the code.

Revenue Code

The default revenue code for the advance payment request. This value is defaulted from the Revenue Code for Advance Payment field in the Project Parameters (tppdm0100s000) session.

Description

The description or name of the code.

Installment

The code that identifies the installment linked to the advance payment request.

Note:

This field is enabled only if the Do Not Settle checkbox is cleared. If the Do Not Settle checkbox is selected, LN clears the value in this field and you cannot modify this value.

Payment Terms

The payment terms associated with the advance payment request.

Description

The description or name of the code.

Late Payment Surcharge

The late payment surcharge for the advance payment request, defined in the Late Payment Surcharges (tcmcs0111m000) session.

Description

The description or name of the code.

Payment Method

The payment method for the advance payment request

Note: You cannot use payment method Receipt if negative value is specified in the Advance Amount field.

Description

The description or name of the code.

Triggering

Triggering Activity

The activity that triggers the advance payment request.

Note: LN defaults the scheduled start or finish date of the triggering activity in the Planned Invoice Date based on the option selected in Planned Invoice Date based on, if the advance payment request is linked to a triggering activity.

Planned Invoice Date

The date when the invoice for the advance payment must be generated.

Note:

LN defaults the activity or element finish date based on the Control by field in the Projects (tppdm6100m000) session. If a triggering activity is used, the corresponding date of the activity is used as default. You can also manually set this date.
The value in this field must be set after the effective date and before the Expiry Date of the contract line.
You cannot modify the date after the advance payment is transferred to Invoicing .

Status

Approved for Invoicing

If this check box is selected, you can transfer the transaction to the Invoicing module using the Transfer Transactions to Invoicing (tppin4200m000) session.

Transferred to Invoicing

If this check box is selected, you have transferred the record to the Invoicing module using the Transfer Transactions to Invoicing (tppin4200m000) session.

Advance Amount

The amount requested to be paid in advance.

Note:

LN calculates the sum of amounts for all the lines and displays the total at the end of the column. However, you can view the total only:
- On the Advance Payments tab in the Contract (tpctm1600m000) session.
- In the Advance Payments (tppin4110m000) session by viewing the advance payment request data by contract, contract line or project.
You can also specify negative value in this field. The negative advance payments results in purchase tax.

Currency

The transaction currency used to express the amount.

Do Not Settle

If this check box is selected, the advance payment is not settled against an invoice ( installment or contract deliverable).

Note:

By default, this checkbox is cleared. However, you can modify this value.
This checkbox is enabled only if the Advance Amount field is specified.
This checkbox can be modified only if the advance payment is approved or transferred to invoicing.
The advance payment with the Do Not Settle checkbox selected, is not considered when the invoices are settled against the advance payments.

Home Advance Amount

The amount to be paid in advance expressed in home currency.

Advance Amount Settled

The aggregate advance amount settled till date for an advance payment.

Note:

LN calculates the sum of amounts for all the lines and displays the total. However you can view the total only in:

The Advance payment tab the Contract (tpctm1600m000) session.
The Advance Payments (tppin4110m000) session by viewing the advance payment data by contract, contract line or project.
LN populates negative value in this field if a negative value is specified in the Advance Amount field.

Advance Amount To Be Settled

The remaining advance amount after a partial advance amount is settled. LN calculates this value based on the difference between the Advance Amount and the Advance Amount Settled. This is a display field.

Currency

The currency used to express the settled advance amount.

Home Currency

The home currency used to express the amount.

Customs Value

The tax applicable to the goods that are transported.

Note: You cannot modify this value if the Advance Payment line status is set to Approved for Invoicing in the Advance Payments (tppin4110m000) session.

Customs Value Currency

The code of the currency in which the customs value is expressed.

Note: This value is defaulted from the Currency field in the Contract Lines (tpctm1110m000) session.

Currency Rate

The currency exchange rate to convert the transaction currency to the displayed home currency.

Rate Factor

The rate factor for the currency rate that is displayed.

Rate

The rate defined by the rate determiner and the business partner exchange-rate type.

Advance Settled

If this check box is selected, the total advance amount is completely settled. You cannot modify or delete the advance.

Invoice Document Company

The code of the financial company to invoice, that is linked to the project.

Note: The Invoicing module identifies an invoice by this field.

Invoice Document Transaction Type

The procedure type for the transaction.

Note: The Invoicing module identifies an invoice by this field.

Invoice Document Number

The sequence number of the invoice.

Note:

The Invoicing module identifies an invoice by this number.
LN updates this value with the number of the new invoice that is created when you cancel and regenerate the invoice, in Invoicing . When you cancel the invoice, you can only modify the invoice data such as reference, address, and tax number, if required.
You can also modify the billable amount when you create a credit note for a specific invoice line.
LN Projects (tppdm6100m000) updates this value with the number of the new invoice that is created when you cancel and regenerate the invoice, in Invoicing.
When you cancel the invoice, you can modify the invoice data such as reference, address, and tax number. However, you can also modify the Billable Amount if you create a credit note for a specific invoice line. Only the authorized users (in Invoicing) can modify the amount.
The invoice must not be linked to an installment.
The status of the project must not be Closed.

References

Credit for Advance: The code of the original advance payments for which the credit advance payment is created.

Note: This is a display field.
Description: The description or name of the code.

Text

If this check box is selected, a text is present.

Use Text on Invoice

If this check box is selected, you can print the text of the advance on the invoice.

Tax

Tax Classification

The tax classification for the advance payment request.

Exempt

If this check box is selected, the tax code represents tax exemption.

Tax Country

The tax country for the advance payment request.

Tax State/Province

The state/province of the tax country for which the tax and registration data is displayed.

Tax Code

The tax code for the advance payment request.

Own Tax Number

The tax number of the company.

Note:

This is a display field.
LN populates this value based on the:
- The Financial company that is linked to the Sales Office of the contract line.
- The Tax country linked to the contract line.
- The Reference date from which the tax is applicable. Usually, the invoice date is considered as the reference date.

Legal Name

The name linked to the registration ID which can be used on the legal reports.

Tax Exemption Certificate

The tax exemption certificate number if tax is exempted on the deliverable line

Note:

You can enter the tax exemption certificate number if the Exempt checkbox is selected.

You can view this field if in the Tax Parameters (tctax0100m000) session:

the Tax Exempt Level field is set to Extended and
at least one of the search sequence levels is set to Exemptions by Country or Exemptions by Country Set.

Tax Exemption Reason

The code that identifies the reason if tax is exempted on the deliverable line.

Note:

You can enter the tax exemption reason if the Exempt checkbox is selected.

You can view this field if in the Tax Parameters (tctax0100m000) session:

the Tax Exempt Level field is set to Extended and
at least one of the search sequence levels is set to Exemptions by Country or Exemptions by Country Set.

Tax and Registration Data Complete

Indicates whether the tax and registration data generation process is completed for the advance payment.

BP Tax Country

The tax country of the sold-to business partner for whom the advance payment request is created.

Tax State/Province

The code of the state/province to which the sold-to business partner is linked.

BP Tax Number

The tax number allotted by the government to the sold-to business partner.

Legal Name

The name linked to the registration ID of the sold-to business partner that can be used on the legal reports.