Projects (tppdm6100m000)

Use this session to maintain master project data for each project. The project data defines all aspects of the project. Many fields depend on the parameter sessions for defaults or input. So, if a field has incorrect data, check the related field in the parameter sessions.

Use the Rotate Currency button to see amounts in the different home currencies.

The revenue recognition method and the cost of goods sold method is defined at the project, extension. RR and COGS can also be determined at the element and activity level depending on the method of RR and COGS selected. The usage of element and activity depends on whether the project is controlled by element or controlled by activity.

On the project level and extension level, you can set a lower and upper limit on the revenue to be recognized.

LN allows multiple users to approve cost entries using the ION based workflow-process status. For more information, refer to Workflow status process.

Note:

Use the Maps section to view the location of the Address Code Project and the Ship-from Address. You must select only one record at a time.
You can now link a project to a contract with multiple contract lines and different contract types.

Field Information

General

Project

Enter a new project code.

You can choose to create a project from:

An existing not-used general project.
A new number attached to the project series.
A new number attached to the estimate series. The estimate series is different from the project series. If you create an estimating project, the numbering helps you recognize that the project started as an estimate.
A first free number.

Status

The status of the project. The project status is important for following the right course throughout the project life cycle.

Note: For projects of type Template, the project status does not hold any significance.

Workflow Status

The status that is applicable if the business object requires authorization approval using ION Workflow.

When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.

Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
From the appropriate menu of this session, select Workflow and execute the required action for the business object.

Allowed values

Draft: The object is checked out. It can be changed and saved multiple times until the user submits the changes.
Pending: Any changes made to the object are submitted. The object is pending for approval. The data of the object cannot be modified.
Recall Requested: The object was already submitted, but is recalled by the user. Approval will not take place anymore. If the recall is accepted, the object status becomes Draft (Revision). If the Recall is rejected, the object status becomes Pending.
Draft (Revision): The object was recalled after it was submitted and the recall is accepted. The object can be changed and saved multiple times until the user submits the changes.
Rejected: The submitted changes to the object are rejected. The user can make changes to the object and submit these changes again, or discard all changes.
Approval Received: The submitted changes to the object are approved. The object will automatically be checked in. If the check-in fails, the status remains Approval Received. An administrator must decide what to do with the object.
Approved: The submitted changes to the object are approved and the object is checked in.
Not Applicable: The object is checked in. Instead of an Object status, an Approval status is applicable.

Note: For more information on setting up and using ION Workflow for business objects in LN, refer to the LN Integration Guide for Infor ION Workflows and Monitors.

General

Search Key

search key

Project Management Office

The code of the project management office (PMO) or department.

Project Manager

The employee who is the manager for the project.

Note: When you specify a value in this field, LN checks if the specified employee’s data exists in the Employees - People (bpmdm0101m000) session and the employee is Active (based on the First Date of Employment and the Last Date of Employment). Else, a warning message is displayed. You can ignore the message.

Address Code Project

The code that identifies the location where the deliverables for the project can be sent. In the US this address code is used for the tax provider.

Carrier/LSP

The carrier / LSP for the project.

Description

The description or name of the code.

Route

The route linked to the project.

Description

The description or name of the code.

Ship-from Address

The address entered here will be used as the standard ship-from address for the project deliveries and services.

Enterprise Unit

enterprise unit

Financial Company

The financial company to which the enterprise unit is linked. If the financial company is not the same as the operational company, the currency system of the financial company will be used for Project .

Project Currency

project currency

Project Procedure

The project procedure code. A project procedure comprises various steps, also called activities, to update the budget status, update the work authorization status and generate control data. For more details, refer To use project procedures.

Description

The description or name of the code.

Text

If this check box is selected, a text is present. a text is present.

Program

The code that identifies the program linked to the project.

Description

The description or name of the code.

Project Type

Internal Project

If this check box is selected, the project is an internal project. An internal project has no contractual obligations to a business partner and its costs will be booked to the profit and loss account. Next to the simple internal project there is also a possibility of making a capital project if you check the Internal Project check box and the Capital Project check box. A capital project is an internal project that will be capitalized on the balance sheet as a fixed asset after completion.

Example

A training program for the employees is a normal internal project.
Constructing production facilities for a new product line is a capital project.

Capital Project

capital project

Note: The check box cannot be selected if the financial transactions have been processed for the project and the project has already been made Active.

Template

If this check box is selected, the project is of the type template and cannot be used for actual projects. This project can be used only for copying projects.

Note: You can select the check box only if the status of the project is Free.

Hierarchy Type

A project must belong to one of the project types.

Main Project

The main project to which the subproject belongs.

Organization Breakdown Structure

Use Organization Breakdown Structure: If this check box is selected, the organization breakdown structure (OBS) is used for the project.

Note: You can view this field only if the All Activity Types check box is selected in the Project Parameters (tppdm0100s000) session.
Organization Breakdown Structure: The code of the organization breakdown structure.

Note: You can view this field only if the All Activity Types check box is selected in the Project Parameters (tppdm0100s000) session.

Contract

Agreement Specification

Contract Amount: contract amount
Contract Type: This field determines how the project contract amount is calculated. This affects the invoicing in Project .
Invoice Type: The invoice type specified for the contract line linked to the project.
Customer Reference: This field will only be printed for Progress Invoice invoices. As part of the procedure for progress invoices, progress invoice specifications are created, which will use the reference.
Substantial Completion Date: The agreed date of the first completion of the project. This field only provides information.

Financial

Financial Result Status

This field determines the procedure for calculating the financial project result in Financials .

Fixed Assets

Asset Number: If you select the Capital Project check box and you want to link the project to a fixed asset code, you can enter an asset number and an extension. The fixed asset will be appreciated at the closure of the project's actual costs. Zoom to the Assets (tffam1500m000) session to enter the fixed asset.
Asset Extension: The asset extension is a description field. You can enter up to 15 characters. You can use this field to, for example, choose from a range of fixed assets that belong to one asset number in the Assets (tffam1500m000) session.

Payment Terms for Financial Analysis

Material: The average number of days between order date and payment date.
Labor: The average number of days between order date and payment date.
Equipment: The average number of days between order date and payment date.
Subcontracting: The average number of days between order date and payment date.
Sundry Cost: The average number of days between order date and payment date.
Business Partners: The average number of days between order date and payment date.

Budget

Methods

Budget by

The project budget type determines the way you look at your budget.

You can budget the project by:

Element
Activity

Control by

The project can be controlled by:

Element
Activity

Note:

The project budget uses project control to:

Monitor the project outcome, the revenues, the costs.
Make a plan, if the Project control type is Activity Budget.

Budgeting Method

budgeting method

Path for Budget Labor Rate

The budget labor-rate search path for the labor cost rate and the sales rate in labor lines in the budget.

Use Extensions in Budget

If this check box is selected, extensions are used in the budget and in cost control.

Main Project Budgeting

If this check box is selected, the budget cost analysis and the generated control data only include the budgeted costs of the main project itself. The actual costs include both the cost of the main project and the costs of the corresponding subprojects.

If this check box is cleared, the budget cost analysis and the generated control data include both the budgeted cost of the main project and the budgeted costs of the corresponding subproject.

Actuals

Budget Top Element

The top element of a project element or activity structure. The project budget is composed of a tree-like structure. The structure has only one top element or activity.

Budget Cost Analysis

Based on the project budget, several budget cost analyses can be performed in the Generate Budget Cost Analysis (tpptc3200m000) session. Each budget cost analysis is stored under the combination of project code and budget cost analysis code. For each project it is indicated which budget cost analysis code must be regarded as actual.

The actual budget cost analysis is defaulted in, for example, these sessions:

Display Financial Analysis (tppss0701m000)
Print Budgeted Project Costs (tpptc3440m000)

Time-Phased Budget Analysis

Based on the actual budget, several budget cost analyses can be performed in the Generate Budget Cost Analysis (tpptc3200m000) session. Each budget cost analysis is stored with the combination of project code and budget cost analysis code. For each project it is indicated which budget cost analysis code must be regarded as actual. In the case of cost comparisons between the estimate, the actual budget and/or the actual costing, LN always shows the cost data of the actual budget on the basis of the actual budget cost analysis code.

Exchange Rate Type Budget

The default exchange-rate type used for budget cost analysis across the package. The user can change the value while generating the budget cost analysis.

Exchange Rate Type Costs

The default exchange-rate type used for project cost rates and cost amount calculations in Project , such as for cost objects, estimating, and cost control.

Exchange Rate Type Revenues

The default exchange-rate type used for project sales rates and sales amount calculations in Project , such as for cost objects, estimating, and cost control. This rate type is used when a contract with a contract sales rates is not available.

Defaults

Budget Date

The budget date that is used as the reference for currency transactions. By default, the budget date as specified for the project is added to the new budget lines.

Labor Cost Rate

The project-specific labor cost rate is one of the three possible default values for the labor rate if the following is recorded:

Labor lines of the actual budget
Hours registration

The other defaults are:

Task
The labor rates defined in either the Project Task (tppdm6111s000) session or the Tasks (tppdm0511m000) session.
Trade Group
The labor rate codes associated with trade groups as defined in the Trade Group (tppdm0130s000) session. Trade groups are linked to standard labor rates. When a project is started, LN copies all existing standard labor rates to project-specific labor rates. Because of this, the project-specific labor rates are associated with particular trade groups. So, through the trade group, the cost rate of the project labor rate is known as the labor cost object.

Cost Rate Transaction Date

Whenever the general cost rate is changed in a project, the transaction date of the cost rate is automatically filled with the system date, so that it is always known when the latest cost rate change took place.

In Home Currency

The cost rate in home currency.

Labor Sales Rate

A general sales rate for the labor costs in a project.

Cost Rate Transaction Date

Whenever the general sales rate is changed in a project, the transaction date of the sales rate is automatically filled with the system date, so that it is always known when the latest sales rate change took place.

In Home Currency

The sales rate in home currency.

Rate Unit

For example, the cost rate is 25 EUR and the unit is hours, this means the costs are 25 euros per hour.

Planning

Scheduling

Active Plan

The project plan used in the project. This field must be filled if the costs are controlled by the activity budget type.

Note: You can view this field only if the Use Plan check box is selected in the Project Planning Parameters (tppss0100s000) session.

Start Date

This date is default for plans and of importance while running budget cost analysis and using surcharges. The start date is used to decide what (budget) surcharges are valid for the budget cost analysis. Lack of a start date will result in all surcharges to be used.

Note: If you use an extension for a fluctuation with invoice calculation method Actual Costs (set in the Extension (tpptc0110s000) session), it is mandatory to enter the project start date.

Finish Date

The finish date of a project is only used to provide information.

Project Lead Time Type

The way time is looked at in a plan.

Estimated Lead Time

This field enables you to record the time which is expected to be needed for the execution of a project. The field only serves to provide information. The required project time can be expressed in workdays or in calendar days, depending on the setting of the Project Lead Time Type field.

Final Project Lead Time

This field indicates the project lead time according to the specifications. The field is only used to provide information. The required project time can be expressed in workdays or in calendar days, depending on the setting of the Project Lead Time Type field.

Phase

You can link a phase to a project in every status. A phase can be used to differentiate the project.

Example

You can link the Phase code 001 with description Delete Data to a range of projects. To delete the right projects, you just select the phase code 001.

Requirements Planning

Commit Inventory On

Specify the phase when the inventory in the warehouse must be committed to the project, based on the availability.

Allowed values:

Insert
You can reserve the real inventory, that is, commit the inventory in the warehouse when you insert a planned warehouse order in the Requirements Planning module
Approve
The inventory is committed when you confirm the planned warehouse order.
Never

Note: An inventory reservation in Project is an inventory commitment in Warehousing

Priority Supply Warehouse

A general warehouse that receives the deliveries for more than one project. The goods are sent from the priority supply warehouse to the project warehouse.

company.desc

Default project warehouse

A project warehouse is used to store the delivered goods coming from the priority supply warehouse. Enter a warehouse in this field if you want to use one warehouse for the project. All inventory will be sent to that warehouse. You can also leave this field empty and link the warehouse on a lower level to an element or activity to improve inventory control.

Planning Group

The code that identifies the planning group, defined in the Planning Groups (tcpeg0101m000) session.

Note: If the project pegging functionality is implemented, a value must be entered in this field for the projects with the status Active.

Control

Material Phys. Progress: The level at which you can record the progress for this cost type.
Labor Phys. Progress: The level at which you can record the progress for this cost type.
Equipment Phys. Progr.: The level at which you can record the progress for this cost type.
Subcontracting Phys. Progress: The level at which you can record the progress for this cost type.
Sndry Cost Phys. Progr.: The level at which you can record the progress for this cost type.
Register Progress

Cost Registration

Path for Hours Labor Rate: The labor rate for hours registration search path for the labor cost rate per hour and the sales rate per hour in the labor lines.

Logging

Control Data Generation Date: The last date the Generate Control Data (tpptc1230m000) was run for this project.
Control Data Generated By: The logon code of the user who last ran the Generate Control Data (tpptc1230m000) session for this project.
Last History Posting Date: The latest date on which actual cost transactions were posted to the history. This date is automatically saved by LN during execution of the Post Transactions (tpppc4202m000) session. This field is only used to provide information.
Login Last History Posting: This field shows the logon code of the user who last posted actual cost transactions for this project to the history. The value of this field is automatically updated during execution of the session.
Actual Cost Last Build: Date of last generated control data.
Login Cost Ctrl Data: The logon code of the user who last ran the Build Actual Cost Control (tpppc4803m000) session for this project. This field is only used to provide information.

Estimating

Rejected: A project can be rejected after being estimated. This field indicates whether the estimated project can continue with its life cycle of estimating, budgeting and invoicing.
Reason: Use this field, for example, in situations where a particular estimate is either rejected or the project is delayed. The reason code is mandatory if the estimate is rejected.
Resulted in Project: This field is filled only if different series are used for projects and estimates. The target project is displayed, after the copy process.
Originated from Estimate: This field is filled only if different series are used for projects and estimates. The estimate project used as the source is displayed.
Last Launched by: The logon code of the person who has launched the estimate to a project. The logon will be registered from the last launch.
Date of Launch: The latest date that the launch process is run.

Interim Results

Revenue Interim Results

Revenue Recognition Method

Select the method for revenue recognition:

Completed Project Method (RR)
Percentage of Completion Method (RR)
Earned Revenue Factor Method
Actual Revenue Method
Reimbursement Contract Method
Milestone Method (only for projects controlled by Activity)

Percentage of Completion

The percentage of completion of the project. You must multiply this percentage with the contract amount to calculate the revenue to be recognized.

Note:

You can manually enter the percentage of completion or click Percentage of Completion to get the calculated value. LN calculates the percentage using the following formula:

percentage of completion = costs (incurred) / estimate at completion cost

Earned Revenue Factor

Specify the earned revenue factor. You must multiply this factor with the cost to calculate the revenue to be recognized.

Note:

You can manually enter the earned revenue factor or click Calculate ERF to get the calculated value. LN calculates the factor using the following formula:

ERF = project contract amount / total budgeted costs

To calculate ERF, the project status must be Active, because the total budgeted cost is known only for active projects.

Revenue Recognition Threshold

The minimum percentage completion expected before revenue is recognized.

Note: Only if the percentage completion is greater than or equal to this field, revenue is recognized when interim results are generated using the Generate Interim Results (tpppc3250m000) session. However, if the Profit Percentage is negative, revenue will be recognized irrespective of minimum percentage completion being met or not.

Default value

Revenue Recognition Limit

The limit on the revenue to be recognized. Specify a maximum percentage.

Note: The value can be changed. The revenue recognition limit is valid for all RR methods except the Completed Project method. The percentage times the contract amount gives the maximum revenue that can be recognized (until the completion of the project). This percentage is ignored when the project is complete and the final revenue (and COGS) is posted.

Default value

100

Cost Interim Results

Costs of Sales Method

Select the method to calculate the cost of goods sold.

Allowed values

Percentage of Completion : (COS = Progress % x Estimate at Completion)
Completed Project Method (COGS)
Profit Percentage method
Reimbursement Contract Method

Profit Percentage

Specify the profit percentage. The COGS is calculated on the basis of this percentage and the revenue recognized.

Note:

You can manually enter the percentage or click Calculate Profit Percentage to get the calculated value. LN calculates the percentage using one of the following formulas:

profit percentage = budget / contract amount

profit percentage = EAC (Estimate at Completion) / contract amount

When the COGS is determined at project level, LN allows you to select the base to calculate the profit percentage. You can either select Budget or select Estimate at Completion as the base to calculate the profit percentage.

Miscellaneous

Classification

Acquiring Method: For statistical reasons you can enter the method you used to acquire this project.
Financing Method: The code that identifies the financing method used for this project.
Business Sector: The code that identifies a business sector.
Geographical Area: The geographical area.
Category: categories
Group: A user-defined classification of projects.

Miscellaneous

Sundry Cost Code for Provisional Amounts

Costs relating to an extension of the Provisional Amount type are posted to a sundry cost object.

This field identifies the code of the sundry cost object (standard or project-specific) used for this project.

This field takes its default value from the Sundry Cost Code for Provisional Amounts field in the Projects (tppdm6100m000) session.

Default Cost Account/Work Package

The activity is used as default in processes in which an amount must be posted to an activity and the activity is not specified.

This occurs in the following cases:

If installments are generated automatically through the Create Progress Invoice Installments (tppin1210m000) session.
If provisional amount settlements are generated through the Generate Provisional Amount Transactions (tpppc3210m000) session.
If invoices are generated for extensions.
If unit rate invoices are generated.

Note:

The activity code is defaulted from the following sessions:

Projects (tppdm6100m000)
Create Progress Invoice Installments (tppin1210m000)
Generate Provisional Amount Transactions (tpppc3210m000)

The activity must be of the type Control Account or Work Package.

Use Surcharges

The surcharges used.

Sufferance Tax

The code that identifies the sufferance tax that applies to this project.

WIP Sales Value Surcharge

The surcharge percentage calculated on the total costs of the project to determine the financial value of the work in process (WIP). This surcharge percentage is used only if the Sales Value Surcharge Costs in WIP check box in the Project Accounting Parameters (tpppc0100s000) session is selected.