Overhead Application Bases (tppdm2100m000)

Use this session to create and maintain overhead application bases.

Note: 
  • To differentiate between internal and external rates LN allows you to specify whether the applied rate, billing rate or both must be used to calculate overhead, using the Applied Rate and the Billing Rate check boxes.
  • The Overhead Percentage is applied on the cost amount (the overhead cost is added to the project/ contract) and the Billing Percentage is applied on the billable amount which is invoiced to the business partner.
  • Post the approval of billing rates, the overhead calculation must be reapplied.

Field Information

Base

The code that uniquely identifies the overhead application base.

Description

The description or name of the code.

Version

The version number that LN generates based on the unique base-code. This is a display field.

Note: 

The first version of an overhead application base takes the default value of 0001. If another version is created for the overhead application base with the same base-code and same validity period, the second version takes the value 0002 (value of first version +1).

This is a display field.

Level

The level at which the overheads must be calculated.

Note: 
  • The Level field is enabled and mandatory only if the Base Type field is set to Amount.
  • If the Base Type field is set to Direct Labor Hours, the value is always 1.
  • The overheads over overheads can be calculated only if the value in the Level is 2 or more.
  • The Level (allowable values 1 to 9) determines the sequence in which overhead is calculated. Overhead of base with level 1 (the tab Assignments Cost Base contains only direct costs) is calculated first. After calculating the overhead of base with level 1, the overhead over overhead is calculated (Level 2 and up ).
Base Type

The base type on which the overhead is calculated. The base type can be modified only if the base status is Draft.

Allowed values

Amount
Direct Labor Hours
Overhead Percentage

The overhead cost expressed as a percentage. The value in this field can be modified only if the status is Draft.

Note: 

This field is enabled only if the Applied Rate check box is selected.

You must specify a value in this field if the Base Type field is set to Amount.

Overhead Rate

The overhead amount for an hour of labor.

Note: 

This field is enabled and mandatory, only if:

  • The Base Type field is set to Direct Labor Hours.
  • The Applied Rate check box is selected.
Currency

The currency used to express the overhead rate.

Billing Percentage

The percentage used to calculate the billable cost. Example, if the cost is 100 and the percentage is 10, the billable cost is 110.

Note: 

This field is enabled only if the Billing Rate check box is selected.

You must specify a value in this field if the Base Type field is set to Amount.

The value in this field is defaulted from the Overhead Percentage field. However, you can modify this value.

You can modify the value in this field only if the base status is Draft.

Billing Rate

The rate that must be invoiced to the business partner, for an hour of labor. Example, if the rate for an hour of labor is 25 USD. For 2 hours of labor, the billing amount is 50 USD.

Note: 

This field is enabled and mandatory, only if:

  • The Base Type field is set to Direct Labor Hours.
  • The Billing Rate check box is selected.

The value in this field is defaulted from the Overhead Rate field. However, you can modify this value.

The billing rate is applicable only for the project/ contract type, Cost Reimbursement or Time & Materials.

Status

The status of the overhead application base.

Allowed values

Draft

The overhead application base definition is created. You can modify the overhead application base.

Active

The overhead application base is used in the process of batch-wise calculation and application of overhead to projects.

Closed

The overhead application base can be used for batch-wise application of overheads to projects but no changes can be made.

Expired

You cannot use overhead application base for batch-wise application and calculation of overheads.

Note: LN only allows you to set the base to Expired, if the Status is Active or Closed.
Valid From

The date from which the overhead application base is effective.

Note: LN calculates overheads only if the transaction date is within the validity period of the overhead application base.
Up to and Including

The date up to which the overhead application base is effective.

Note: 
  • You can modify the date only when the base status is set to Draft.
  • LN calculates overheads only if the transaction date is within the validity period of the overhead application base.
Target Cost Object

The code that identifies the cost object on which the overhead is calculated.

Note: The target cost object must be of the cost type Overhead.
Applied Rate

If this check box is selected, the rate specified in the Overhead Rate field is used to calculate the internal overhead costs for the contract/ project. Example, administrative costs.

Note: 

By default, this check box is selected.

This rate is used to charge the contract/ project.

Billing Rate

If this check box is selected, the rate specified in the Billing Rate field is used to calculate the external overhead costs.

Note: 

By default, this check box is cleared.

LN selects this field, if the Billable check box is selected in the Standard Overhead (tppdm0142m000) session for the specified Target Cost Object.

The billing rate is used to invoice the business partner.

When you calculate the billable overhead using the billing rate, the non-billable transactions are excluded from the calculation.

The billing rate is applicable only for the project/ contract type, Cost Reimbursement or Time & Materials.

Authorization

The billing rate type used for overhead calculation.

Allowed values

Provisional

The estimated billing rate defined for the specific overhead base.

Final

The final billing rate defined for the specific overhead base.

Note: 

If the Status of the overhead base is set to Active or Closed, LN considers the Provisional and Final rate type for overhead calculation.

Default value is Provisional.

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