Reporting Operations Completed or Rejected

You can report a specific operation completed or rejected in one go, but you can also complete an operation in parts. The main procedures are described below.

To report an operation completed in one go

The Report Operations Completed (tisfc0130m000) overview session lists all operations of a production order. You can enter the numbers of products that are completed or rejected for a specific operation directly in the Report Operations Completed (tisfc0130m000) overview session, in respectively the Additional Completed field, or the Additional Rejected field. After you entered a number, the number is also displayed in respectively the cumulative completed field, or the cumulative rejected field.

If you use backflushing, LN asks wether to backflush:

  • Backflush materials/hours immediately?

If you enter a number of products for the last operation, and you save the operation, LN asks a number of questions, for example:

  • Immediately post main item to inventory?

    For more information, refer to Actual costing for receipt postings in manufacturing

  • Automatically confirm receipt when activating warehouse order inbound line?

When you enter information for every operation, LN keeps track of the work that is done on the operations, and the material that is used.

If you want to change the operation status to Completed, and click Complete Operation.

To report an operation completed in parts

You can also report partial quantities of a production order as completed by specifying an initial quantity in the Additional Completed or Additional Rejected field. When you save the operation, the specified quantity is displayed in the cumulative completed field, or the cumulative rejected field.

If you are working on the last operation of the production order, and you enter only a part of the products in the Additional Completed field, or the Additional Rejected field, you can save the operation, after which that part of the products can already be transferred to inventory.

Extra functions when reporting operations as completed

If you want to carry out more specific actions on the routing operations, you must start the Report Operations Completed (tisfc0130m000) details session by double-clicking an operation.

You can use the details session for reporting operations as completed or rejected, but the details session is especially meant for more specific actions, such as:

  • Close an operation. If an operation status is Closed, financial handling of an operation has taken place.
  • Block or unblock an operation.
  • Report operations as completed for products that contain phantoms. This means that you can choose to report operations as completed for main items or semifinished items. For an explanation, see below.

To report main item quantities or semifinished item quantities as completed

If the main item that you produce in a production order has a component that is a phantom item, the routing operations to produce the phantom item are added to the routing operations to produce the main item. Consequently, the Report Operations Completed (tisfc0130m000) session lists the operations for the main item as well as the operations of the phantom item.

If you report an operation as completed for a phantom operation you can use the Report Operations Completed (tisfc0130m000) session. In this details session you can choose to enter quantities to be completed as main item quantities, that is for the number of end items, or as semifinished item quantities, that is for the number of phantom items.

You can switch between these two ways to enter quantities by clicking Toggle Main Item Qty / Semi - Finished Qty in the Report Operations Completed (tisfc0130m000) session. In the Reported Quantities group box, the heading of the left column indicates whether you can enter semifinished quantities or main item quantities.

Example

A specific type of cabinet has 3 drawers. In the bill of material of the cabinet, these drawers are defined as phantom items. Because 10 cabinets contain 30 drawers, the following statements are equivalent:

  • An operation can be completed for 30 drawers (semifinished item quantities).
  • An operation can be completed for the drawers of 10 cabinets (main item quantities).

In other words, you can choose to complete an operation for 10 items (main item quantities), or for 30 items (semifinished item quantities).

Lot controlled, unit effective, or serialized items

If an end item is lot controlled, unit effective, and/or serialized, you cannot simply enter a quantity to report the last operation as completed. The items for the last operation must be specified, respectively, in terms of the lot they belong to, the linked effectivity unit, and/or the serial number they have. Consequently, the procedure of completing the last operation as completed for lot controlled, unit effective, and/or serialized items requires some specific steps, which are explained below.

Lot control

If the production order's end item is lot controlled, you will notice that for the last operation the Generate Lot icon on the toolbar is active. You must assign a lot code to the items. To do so, carry out the following steps:

  1. Enter the number of items that you want to report as completed in the Additional Completed field of the last operation.
  2. Enter a lot code in the Lot Code field, or click Generate Lot on the toolbar.

Unit effectivity

If the production order's end item is unit effective, you must enter effectivity units for the items that you report as completed. You will notice that the you cannot enter a value to report items as completed for the last operation, but the Production Order Distribution icon on the toolbar is active when you select the last operation. Carry out the following steps:

  1. Select the last operation of the production order.
  2. Click Production Order Distribution on the toolbar. The Production Order Distribution (tisfc0105m000) session is started.
  3. Enter the numbers that are completed or rejected in the Production Order Distribution (tisfc0105m000) session. You must complete or reject items by effectivity unit.

Serials

If the production order's end items are serialized, every individual end item gets a serial number.

If the production order's end items are serialized, and the As-Built Status Handling field in the Production Order Parameters (tisfc0100s000) session is set to Manual, you must report the items as completed one by one in the Serial End Item - As-Built Headers (timfc0110m000) session.

If the As-Built Status Handling field is Manual, to report items as completed, take the following steps:

  1. Select the last operation of the production order.
  2. Click Serial Numbers on the toolbar. The Serial End Item - As-Built Headers (timfc0110m000) session is started.
  3. The items that are to be completed or rejected are listed in the Serial End Item - As-Built Headers (timfc0110m000) session. To complete the items, set the Serial Status to Assigned.

If the As-Built Status Handling field is Manual, to report items as rejected, take the following steps:

  1. Select any operation of the production order.
  2. Click Serial Numbers on the toolbar. The Serial End Item - As-Built Headers (timfc0110m000) session is started.
  3. The items that are to be completed or rejected are listed in the Serial End Item - As-Built Headers (timfc0110m000) session. To reject the items, set the Serial Status to Rejected.

If the As-Built Status Handling field is Automatic, to report items as completed, take the following steps:

  1. Select the last operation of the production order.
  2. Enter the serial number in the Serial Number field.

If the As-Built Status Handling field is Automatic, to report items as completed, take the following steps:

  1. Select any operation except the last operation of the production order.
  2. Enter the serial number in the Serial Number field.

For more information, refer to Working with serialized items in Manufacturing.

Parameter

The completed quantity of an operation is the input quantity for the next operation. Consequently, the output of an operation cannot be more than the input. This leads to the rule for reported quantities that the sum of the quantity completed, quantity rejected, and quantity extra for an operation can be no more than the quantity completed of the previous operation. The Reporting Method for Previous Operations in the Production Order Parameters (tisfc0100s000) and the Reporting Method for Previous Operations Production Settings by Site (timfc0180m000) sessions determine what happens if you report a quantity as complete for an operation, and the previous operation is not reported as complete yet:

  • Automatic

    When an operation is reported as complete, the completed quantity for the previous operation is automatically adjusted to the quantity reported as completed for the current operation.

  • Interactive

    When an operation is reported as complete, you are asked whether the completed quantity for the previous operation must be adjusted to the quantity reported as complete for the current operation.

  • None

    The quantity reported as complete for the previous operation is not adjusted, but must first be manually reported as complete.
Note: If Reporting Method for Previous Operations is set to Automatic and the Quantities Reported on Previous Operations to Completed the quantities completed will be updated if a later operation reports completed. The quantities rejected are frozen in this case and cannot be updated at a later date.