Archive/Delete Cost Documents (tirpt7201m200)

Field Information

Delete or Archive

Delete or Archive

Indicate if the Cost Document must be archived, deleted or archived and deleted.

Allowed values

• Delete Only
• Archive Only
• Archive and Delete

Note: 

• If you select the Delete Only option:
  • In the Settings section, only the Original Company code and description are displayed.
  • You can select only the check boxes in the Print Options section.
  • The application deletes the Cost Documents only if:
    • The Up To Date is the same or later than the End Date of the Cost Document with the status Closed.
    • The linked data in the Schedule Line Completions (tirpt4131m000) session and the Work Cell and Shift - Products (tirpt4137m000) session is deleted using the Archive/Delete Production Schedules (tirpt4201m100) session.
    • Only after the financial reconciliation.
    • The Business Objects of not finally accepted transactions and Finally accepted transactions of not deleted Business Objects check boxes are selected in the Reconciliation Groups (tcfin0120m000) session.
• If you select the Archive Only option:
  • In the Settings section, the code and description of the Original Company and Archive-to Company are displayed.
  • You can select the check boxes in the Options and Print Options section.
  • The application archives only the Cost Documents that have the status, Closed.
  • The application archives the Cost Documents only if:
    • The Up To Date is the same or later than the End Date of the Cost Document with the status Closed.
    • The linked data in the Schedule Line Completions (tirpt4131m000) session and the Work Cell and Shift - Products (tirpt4137m000) session is deleted using the Archive/Delete Production Schedules (tirpt4201m100) session.
    • Only after the financial reconciliation.
    • The Business Objects of not finally accepted transactions and Finally accepted transactions of not deleted Business Objects check boxes are selected in the Reconciliation Groups (tcfin0120m000) session.
• If you select the Archive and Delete option:
  • In the Settings section, the code and description of the Original Company and Archive-to Company are displayed.
  • You can select the check boxes in the Options and Print Options section.
  • The application archives and deletes the Cost Documents only if:
    • The Up To Date is the same or later than the End Date of the Cost Document with the status Closed.
    • The linked data in the Schedule Line Completions (tirpt4131m000) session and the Work Cell and Shift - Products (tirpt4137m000) session is deleted using the Archive/Delete Production Schedules (tirpt4201m100) session.
    • Only after the financial reconciliation.
    • The Business Objects of not finally accepted transactions and Finally accepted transactions of not deleted Business Objects check boxes are selected in the Reconciliation Groups (tcfin0120m000) session.

Settings

Original Company

The code and name of the company from which the data is deleted and/or archived.

Archive-to Company

The code and name of the company to which the data is archived.

Selection Range

Up To Date

The date and time up to which the Cost Documents are considered for archiving and/or deleting.

Note: 

• The application defaults the current date and time of the system.
• You can modify and set this date and time to a value same as or later than the End Date of the Cost Documents.

Site

The code of the site linked to the selected company. This field is mandatory for all data to be archived and or deleted.

Note: 

• This field is displayed only if the Site field is set to Active in the Implemented Software Components (tccom0100s000) session.
• The application defaults this value from the Production User Profiles (timfc0120m000) session based on the site linked to the profile of the logged in user.
• If All Sites allowed check box is selected in the Production User Profiles (timfc0120m000)session, this field is enabled and you can select the preferred site to delete the Cost Document.

Cost Document

The from and to fields define a range of Cost Documents with the status set to Closed.

Options

Archive Text

If this check box is selected, the text from the Operational Company is archived to the Archive-to Company.

Note: This check box is enabled only if the Delete Or Archive field is set to Archive or Archive and Delete.

Overwrite Text

If this check box is selected, an archived text that exists in the Archive-to Company is updated.

Note: This check box is enabled only if the Archive Text check box is selected.

Archive General Data

If this check box is selected, the general data from the Operational Company is archived to the Archive-to Company and not deleted.

Note: 

• This check box is displayed only if the Archive General Data only via session Archive General Data check box is cleared in the COM Parameters (tccom0000s000) session.
• By default, this check box is enabled and selected if the Delete or Archive field is set to Delete Only or Archive and Delete.
• The Archive General Data is related to the general Data like Items, Site, Work Cell/Repair cell, Work Cell Plan Group, and Work Station and the RPT parameters as the Work List Settings and the Repetitive Manufacturing Parameters.

Print Options

Process Report

If this check box is selected, a process report is generated when the selected process is completed successfully. The report includes the processed data.

Note: By default, this check box is enabled and selected.

Print Errors

If this check box is selected, a report is generated with the errors logged during the Delete Only, Archive Only and Archive and Delete processes.

Note: By default, this check box is enabled and selected.

Print Statistics

If this check box is selected, a report is generated with the data that is Selected, Archived, Deleted and Skipped in the Active Company, during the Delete Only, Archive Only and Archive and Delete processes.

Note: By default, this check box is enabled.