Working with the Project 360 (tipcs0320m000) session

Use this session to perform project related tasks and retrieve the project data. You can view and maintain project information, such as costs, invoice, capacity, planning, and alerts.

Projects in Project Control (PCS) are used to support manufacturing and engineer-to-order processes. The PCS projects are usually a mix of production orders and activities.

The commitments data displayed in the graph refers to expected actual cost for the project, based on purchase order lines for goods that are not received.

The Project 360 (tipcs0320m000) session is typically used by project managers for tasks such as:

Monitoring the progress of a PCS project.
Listing the material that must be purchased for a project.
Viewing allocated and available capacity for the project.
Checking whether the project costs do not exceed the budget.

For a project selected from the list, the check boxes in the Structure, Engineering, Planning, Alerts, Execution and Costing group boxes indicate if related data is maintained. You can click the entity to access the corresponding session, wherein you can view and maintain the related data.

You can also select a project from the list to view the related data in these formats:

Tiles: The tiles in the Actual Hours group box displays project related data, if maintained.
Donuts: The Capacity and Invoiced (Incl. VAT) donuts display the capacity in hours and invoices that are paid not paid and overdue for the selected project. You can click the donut to access the corresponding session, wherein you can view the related transactions.
Note:
- These options are displayed for the Capacity donut: Remaining Capacity and Spent Critical Capacity.
- These options are displayed for the Invoiced donut: Paid, Not Paid and Not Paid (Overdue).
Graph: The Estimated and Actual data for the selected project is displayed in a graphical format, in the PCS Project Costs group box.

Note: You can use the Project 360 (tppdm6500m100) session to view, maintain, and create data related to projects in the Project package.

Field Information

Filter Projects

Project Employee: employee
Sold-to Business Partner: sold-to business partner
Calculation Group: calculation group
Project Stage: The stage that the project has reached. You can assign a specific stage to a project in the Project Details (tipcs2130m000) session.

Totals

Remaining Capacity PCS/JSC/EP

The total number of hours that is planned in Project Control , Job Shop Control , and Enterprise Planning . The remaining capacity is the sum of the following hours:

The rough capacity requirements for PCS minus the hours already spent for PCS.
The remaining time required for JSC.
The machine and man capacity required for setup and production planned by Enterprise Planning .

Spent Critical Capacity

All processed man hours and machine hours in Project for the PCS project, including hours booked on JSC orders linked to the PCS project.

Total Capacity PCS/JSC/EP

The total number of hours, which is the sum of the Remaining Capacity PCS/JSC/EP field and the Spent Critical Capacity field.

Actual Labor Hours

The man hours actually used to carry out the operation.

Actual Machine Hours

The machine hours actually used to carry out the operation.

Invoiced (Incl. VAT)

The order amount for which already an invoice is sent. The invoiced amount shows the total amount per invoice. When different PCS Projects or standard items and customized items are combined on a single invoice it is no longer possible to present correct amounts for separate PCS Projects individually.

The amount is derived from all sales orders, service orders and warehouse orders at the delivery side of the PCS project for which invoices have been printed by the Invoicing module.

If the project is a main project, the invoiced amounts for the subprojects are automatically aggregated to the main project with the Calculate Standard Costs by Project (tipcs3250m000) session.

The invoiced amount is updated during project cost calculation in the Calculate Standard Costs by Project (tipcs3250m000) session and Close Project (tipcs2250m000) session.

Invoiced and Paid (Incl. VAT)

The invoice amount for the PCS project that are already paid.

Invoiced not Paid (Incl. VAT)

The invoice amount for the PCS project that is not yet paid. The amount is calculated as follows:

Invoiced (Incl. VAT)- Invoiced and Paid (Incl. VAT)

Project Structure

Project Parts: Click to start the Project Parts (tipcs2111m000) session.
Subprojects: Click to start the Project Structure (tipcs2115m000) session.
Activities: Click to start the Activities (tipcs4101m000) session.
Service Configuration: Click to start the Installations (tsbsc1110m100) session.

Project Planning

Module Planning

Click to start the Module Planning (tipcs4120m000) session.

Activity Overview

Click to start the Activity Overview (tipcs4503m000) session.

Planned Orders

Click to start the Planned Orders (cprrp1100m000) session.

Project Resource Plan

Click to start the Project Resource Plan (tipcs0520s100) session. The check box is selected if the project needs capacity of one or more work centers.

Pegging Tree

Click to start the pegging tree, in which you can view all sales order lines that are related to the PCS project. For every sales order line, the related supply orders are displayed

If the order is displayed in red, a planner signal code is present.

From the pegging tree, you can start the related order.

Project Engineering

Effectivity Units: Click to start the Effectivity Units (tcuef0502m000) session.
Engineering Items: Click to start the Engineering Item (tiedm0110m000) session.
Item Dashboard: Click to start the Production Item 360 (timfc1500m000) session.
Graphical Product Tree: Click to start the graphical browser (GBF) to view and maintain a graphical representation of the multilevel BOM.

Project Execution

Sales Quotation Lines: Click to start the Sales Quotation Lines (tdsls1501m000) session.
Sales Order Lines: Click to start the Sales Order Lines - Monitor (tdsls4510m000) session.
Purchase Order Lines: Click to start the Purchase Order Lines Monitor (tdpur4501m500) session.
Warehouse/Item Transfers: Click to start the Warehousing Orders (whinh2100m000) session.
JSC Production Orders: Click to start the Production Orders (tisfc0501m000) session.
Service Orders: Click to start the Service Orders (tssoc2100m000) session.
Hours Accounting: Click to start the Project (PCS) Hours (bptmm1170m000) session.
Warehouse Inventory: Click to start the Inventory 360(whwmd4300m000) session.

Project Costing

COS Distribution
Interim COGS and Revenues: Click to start the Interim COGS and Revenues by Project (tipcs3190m000) session.
Project Costs: Click to start the Standard Cost by Project (tipcs3560m000) session.
Invoices: Click to start the Invoice (cisli3605m000) session.
Installments: Click to start the Sales Order Installments (tdsls4110m000) session.
Financial Transactions: Click to start the PCS Financial Transactions by Project (tipcs3500m001) session.
Project Intercompany Trade Orders - Sales: Starts the Intercompany Trade Order - Sales (tcitr3600m200) or the Intercompany Trade Orders - Sales (tcitr3100m200) session displaying the intercompany trade orders, if present, for the selected project.
Project Intercompany Trade Orders - Purchase: Starts the Intercompany Trade Order - Purchase (tcitr3600m300) or the Intercompany Trade Orders - Purchase (tcitr3100m300) session displaying the intercompany trade orders, if present, for the selected project.

Alerts

Purchase Volume Expected not Received

Click to start the Purchase Order Lines Monitor (tdpur4501m500) session.

Project managers want to know whether purchased material is on schedule. If not, they can decide to remind the suppliers. In the Purchase Order Lines Monitor (tdpur4501m500) session you can check the purchase orders with a planned receipt in the past, but which are not received yet.

High Priority Planning Signals Pegging Tree

Click to start the graphical browser form (GBF) to display the pegging tree. In the pegging tree you can view all sales order lines that are related to the PCS project with a specific planning signal priority. The priority ranges from 0 (zero) to the value that you type in the Priority field. For every sales order line, the related supply orders are displayed

Priority

If you click Exception Messages with Priority, you will view all sales order lines in the pegging tree that are related to the PCS project with a planning signal priority number up to and including the number in this field.

Resource Signals

Click to start the Exception Messages by Resource (cprao1130m000) session. You can check if resource signals are present for a resource used by the project.

Credit Limit Reached for BP

If this check box is selected, the credit limit of the invoice-to business partner is exceeded.

Invoiced Overdue (Incl. VAT)

The invoice amount for the PCS project that is overdue.

Loss Making

If this check box is selected, the total estimated costs exceed the total estimated revenue.

Projects

Project

PCS project

Project Type

Main Project

A main project is a separate project which is made up of several subprojects. Main projects and subprojects are both defined as projects. A main project either acts as:

The driver for planning its subprojects
The aggregate for the financial results of the subprojects

Recording a project structure by using main projects and subprojects is especially important for extensive projects in an engineer-to-order situation. As to main projects, only a limited number of project-control functions is feasible.

Subproject

A subproject is part of a main project. You can derive the network planning for the subproject from the planning for the main project. For a subproject, you can define several parameters on the main project level for a subproject (see also the Help file for main projects). The project control functions for a subproject also apply to the single project.

Single Project

A single project is a separate project which is not divided into several subprojects.

Budget

A budget is used for planning and estimating, not for production.

Calculation Office

calculation office

Sold to BPartnr

sold-to business partner

Project Employee

employee

Project Status

Free

You can carry out project engineering. This means that you can:

Define the project master schedule (PMS) by using the Project Control module.
Maintain the project structure.
Maintain the customized product structure by using customized bills of material and routing sheets.
Carry out project estimating.

Simulated

You simulate the rough capacity requirements planning and the detailed material and resource requirements planning (RRP) based on the network planning. The capacity requirements for a simulated project are visualized separately. LN generates planned RRP purchase orders, planned production orders, and PRP warehouse orders for customized items. However, those orders cannot be released. Moreover, the RRP does not allocate standard items to the project.

Active

This status indicates the project's execution stage. You can release planned orders, so that the required purchase and production activities can be actually started and completed.

Canceled

The project has been canceled. You cannot release new orders for the project, but you can, however, finish pending logistical activities. You can close a canceled project, but a project can also remain canceled. If the project remains canceled, be aware that the final costs are not posted to Financials , and that WIP can still exist for completed orders. Costs are only posted if you close the project.

Finished

As far as manufacturing is concerned, the project is finished. Also all purchase and production activities have been completed or closed, and all sales orders have been delivered for the project.

Closed

Financially, the project has been closed. This means that the financial project results have been computed. Financial project transactions can no longer be posted to the project.

To be Closed

If you select the COS and Revenues Restricted to Financial Company of PCS Project check box in the Project Control Parameters (tipcs0100m000) session, financial transactions are posted on the financial companies of the sales office, service department, and/or warehouse instead of on the financial company of the PCS project. If internal invoices are sent from the PCS project to those departments, and the internal invoices are not completed yet, the Close Project (tipcs2250m000) session sets the project status to To be Closed instead of to Closed. You must first complete the internal invoices, and then run the Close Project (tipcs2250m000) session again to set the project status to Closed.

Archived

The project has been archived. This means that all project data has been stored in archive files and are removed from the original files.

Project Stage

Indicates the current execution stage of the project. You can enter project stages using the Project Stages (tipcs2110m000) session.

Start Date

The desired or planned start date for the project. This date is used or calculated by network planning.

Note:

You can only fill in a start date if:

The project is a main or single project.
The forward planning method is chosen.

Completion Date

The desired or planned completion date for the project.

You can only enter a delivery date if:

The project is a main or single project.
The backward planning method is chosen.

Engineering Allowed

If this check box is cleared, all end items of the project are standard-to-order items. No customized BOM or routing can therefore be maintained. As soon as a customized item is added to the project, LN automatically selects this check box.

If this check box is cleared, the following PCS functionality does not apply:

Customized item data (BOMs and Routings).
Project planning.
Project structures (main/sub projects).
Activities.
Network planning.
Module planning.
General costs.
Service orders on the project.
Project surcharges.
Cost calculation at project level.

Note: Projects for which the Engineering Allowed check box is not selected in the Projects (tipcs2101m000) session, cannot be copied.

Text

If this check box is selected, additional project text is present.