Archive / Delete Period Totals (tfgld6206m000)
Use this session to archive or remove period totals from the history tables, based on the value of the Store Data for X Years field in the Group Company Parameters (tfgld0101s000) session. Only transactions older than the last finally closed fiscal year, are archived or deleted
LN removes period totals from the following tables:
- History - Ledger account totals (tfgld201)
- History - Dimension/Ledger account totals (tfgld202)
- Opening Balances - Ledger account/Currency (tfgld203)
- Opening Balances - Dimension/Ledger/Currency (tfgld204)
- History - Dimension/Ledger Account Combination Totals (tfgld205)
- Opening Balances - Combination of Dimension/Ledger account/Currency (tfgld206)
If you archive period totals, relevant reference tables are also copied.
- Before archiving or deleting period totals, run the Archive/Delete Financial Transactions (tfgld6205m000) session.
- After you archive the general ledger transactions, you can no longer rebuild the period totals. Therefore, archiving the period totals should be the final step when archiving financial data for a specific fiscal year.
Field Information
- Up to / including Fiscal Year
-
The fiscal year up to which the period totals must be archived or deleted.
- Common
-
If this check box is selected, LN archives the general data from Common .
- Financials
-
If this check box is selected, LN archives the master data from Financials .
- Type of Process
-
Select the process you want to perform.
To archive the data and delete the data, select Archive and Delete.
If no archive company is defined in the Finance Company Parameters (tfgld0503m000) session, you can only select Delete Only.
- Original Company
-
The code of the company for which archiving is done.
- Description
-
The description or name of the code.
- Archive-to Company
-
The archive company to which the data is transferred.
Note:- This is a display field.
- LN defaults this value from the Archive-to Company field in the Implemented Software Components (tccom0500m000) session.
- Description
-
The description or name of the code.
- Archive Text
-
If this check box is selected, LN archives the texts related to the master data.
- Overwrite Text
-
If this check box is selected, LN overwrites the texts related to the master data.
- Clearing Year
-
The current year.