Transaction Types (tfgld0511m000)

Use this session to maintain transaction types.

Note: You can use the Global Update Transaction Type Series (tfgld0211m000) to update the default series of a transaction type and all the locations where this transaction type series is used. This session can be accessed using the Global Update Transaction Type Series option from the menu

Field Information

General

Transaction Type

transaction type

Definition

Transaction Category

The transaction category is a group of transaction types.

The category defines the processing of a transaction linked to the selected transaction type.

Journal Vouchers
Cash
Not Applicable
Recurring/Reversing Journals
Sales Invoices
Sales Credit Notes
Sales Corrections
Purchase Invoices
Purchase Credit Notes
Purchase Corrections
Opening Balance

Transaction Subcategory

A set of transactions determined by the selected transaction category.

Transaction Currency Journal
Anticipated Receipt Status
Assign Advance/Unallocated Receipt
Assign Advance/Unallocated Payment
Bank Transaction
Multi-Functional Currencies Journal
Debit Note
Invoice
Not Applicable
Credit Note
Correction
Assign Credit Note
Doubtful Invoice
Anticipated Payment
Anticipated Receipt
Anticipated Payment Status

Match Purchase Invoices

The method by which purchase invoices and purchase credit notes are processed.

This value is the default value when you record purchase invoices and purchase credit notes in the Purchase Invoice Entry (tfacp2600m000) session. However, this value can be overwritten on each invoice.

This field can only be changed if, in the Transaction Category field, one of these values is selected:

Purchase Invoices
Purchase Credit Notes

Cost Invoice: The purchase invoice has no link with purchase orders and is posted to the general ledger without being matched to order/receipts. You can enter transaction lines for the invoice in the Transaction Type session.
Invoice Related to Purchase Orders: The purchase invoice is related to one or more purchase orders that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Landed Costs: The purchase invoice is related to one or more landed cost lines that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Freight Orders: The purchase invoice is related to one or more loads or shipments present in Freight . The invoice must go through the purchase invoice matching procedure.
Invoice Related to Services Procurement: The purchase invoice is related to one or more services procurement orders in Procurement.The invoice must go through the purchase invoice matching procedure.

Activate Background Process

The method to determine when to activate or start the background process for posting the transactions.

Default value

Always

Postpone: When starting a session to create financial transactions, manually or by job, the background process is not started after posting of the financial transactions. The background process starts during finalization.
Postpone when in Job Mode: When starting a session to create financial transactions, by job, the background process is not started after posting of the financial transactions. The background process starts during finalization and finalization is postponed until the background process is completed. However, if the process is started manually, the background process is started immediately after the posting of all the financial transactions.
Always: When starting a session to create financial transactions, manually or by job, the background process is started after the posting of all the financial transactions.

Note: If the background process for selected batches or documents needs to be activated manually, then the Invoke Background Process (tfgld1214m000) session can be used. In this case, the value of Activate Background Process is ignored.

History Update Mode

The updating method defines how the generated transactions covered by the selected transaction type are updated in the history of the ledger account and the dimensions.

Note: This field is only available if a transaction type is defined or when a transaction type is not yet used to enter transactions.

Real Time Processing: The transactions are updated directly when the debit values entered for a document correspond with the associated credit values, and you start to enter transactions for another transaction.
Batch Processing: The transactions are updated during the posting process, which can be started in the Finalization Run Number (tfgld1609m000) session.

Document Handling

Block Backdating

If this check box is selected, the transaction date of new documents with this transaction type must be equal to or later than the last used batch date.

If you select this check box, LN automatically selects the Documents in Fixed Sequence check box.

Documents in Fixed Sequence

If this check box is selected, the document numbers within the transaction type are consecutive.

When you enter a transaction, enter the series number and LN automatically adds the first free number.

If this check box is cleared, you can enter the series number and a random, but unique, number for the transaction.

Number of Digits for Series

The positions in the total document number that must be reserved for the series number.

Default Series

The default series number defines which series is shown as default when a specified transaction type is entered.

Journal Book

Journal Book Section

The journal book section for transactions of the transaction type.

If you use the journal book, you must select a journal book section. For transactions that must not be included in the journal book, you can select a dummy section.

VAT Book

The VAT book to which the transaction type is linked.

You can only select a VAT book if inclusion in the VAT book is permitted for the transaction type.

If you enter a VAT book in this field, LN selects the Block Backdating and the Documents in Fixed Sequence check boxes.

Budget

When Budget is Exceeded

Transactions

Transaction Import

Date Format: The date format of all the imported date fields.
Decimal character for amount ( Trans. Import ): The separator character for decimal numbers in amounts. For example, the period in USD 3.99 or the comma in EUR 3,99.
Decimal character for quantity ( Trans. import): The separator character for decimal numbers in quantities. For example, the period in 4.10 m2 or the comma in 4,10 m2.

Sessions

Main Session

The first session activated from the Transactions (tfgld1101m000) session for a particular transaction type.

Next Session

The session that will be started after the selected main session when a transaction type is selected in the Transactions (tfgld1101m000) session.

Project Cost Entry View

The type of Project (PCS) to which the transaction type belongs to.

Allowed values

Single Project
Multi Project

Options

Currency

The currency code used on the order to enter transactions of this transaction type. If you want to enter a transaction of this transaction type in multiple currencies, skip this field.

Negative Amount for Credit Notes

If this check box is selected, you can record a credit note with a reverse debit/credit code, or as a negative credit amount.

This field applies to these transaction types:

Sales Credit Notes
Purchase Credit Notes

Protocol Code

The protocol code by which the protocol number of documents can be (re)numbered in reports.

The usual document code is renumbered with the protocol code plus the sequence number according to the document date. You can renumber only after the period is finally closed.

Register Document Type

The document type that will be reported in sales and purchase registers, and which can be linked to one or more transaction types.

Allowed values


Code		Document Type
01	-	invoice
02	-	debit advice
03	-	credit advice
07	-	VAT-only invoice from customs
09	-	protocol invoice

Note: This functionality is specific for Bulgaria.

Checksums Required

If this check box is selected, transactions are checked by means of a check sum.

When transactions are checked before finalization, all the transactions that are entered for this transaction type are totalled and checked against the check sum.

If the amounts do not tally on comparison, the transactions cannot be finalized until the errors which cause the anomaly have been rectified.

You can enter the check sum in the Control Amount field in the Transactions (tfgld1101m000) session.

Exclude from Workflow

If this check box is selected, the transactions types are excluded from workflow.

Note:

This option is visible and applicable only for:
- Transaction Category set to Journal Vouchers, if Object Configuration Management for TFJOUV is active.
- Transaction Category set to Purchase Invoices, if Object Configuration Management for TFPURI is active.
if a transaction type for purchase invoices is excluded from workflow, the Approve for Payment functionality is not applicable.

Exclude from Cash Flow Information

If this check box is selected, the transaction types are not considered when the Detailed Cash Flow Information is generated.

Note:

This check box is available only if the Detailed Cash Flow Information check box is selected in the Group Company Parameters (tfgld0101s000) session.
This check box is enabled only if Transaction Category is set to Cash and Transaction Subcategory is set to Bank Transaction, Assign Advance/Unallocated Payment or Assign Advance/Unallocated Receipt.

Calculate Closing Balance Automatically

If this check box is selected, the closing balance is calculated automatically. When closing the Bank Transactions (tfcmg2500m000) session, the closing balance is calculated based on the specified opening balance and the transactions created in this session. If you modify the opening balance, the closing balance is recalculated automatically. If this check box is cleared, the closing balance must be specified manually, and the closing balance check is not performed.

Note:

By default, this check box is cleared.
This check box is enabled only if you specify a value in the Currency field.

Cash Account and Dimensions

Cash Account

The fixed contra account for Cash transaction types.

Allowed values

Select a ledger account that:

Has sublevel zero (0)
Is not used in any integration
Is not blocked

Dimension

dimension type