Recurring Journal (tfgld0140m100)
Use this session to view and maintain the recurring journal definition details.
To define transactions for the recurring journal definition, click Registered.
. You can only add or change transactions and instructions if the status of the recurring journal definition isIf transactions have already been posted, you can view the posting details:
- On the Schedule tab, double click a line. The Schedule (tfgld0143s000) session starts.
- On the Posting Details tab of the Schedule (tfgld0143s000) session, you can view the posting details.
When creating, the recurring journals are in draft mode (checked-out).
The recurring journal can be submitted for approval only if the Recurring Journal Status is set to Released.
Field Information
- Recurring Journal
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The code that identifies the recurring journal definition.
- Description
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A description of the recurring journal definition.
- Currency
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The transaction currency of the journal transactions.
If posted instructions already exist, you cannot change the currency because the currency rate information is already stored and cannot be changed.
- Recurring Journal Type
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The type of the recurring journal transactions.
If the status of the recurring journal definition is Registered, you can change the recurring journal type.
If transaction details are already present and the recurring journal type is Journal Voucher you cannot change the recurring journal type to Purchase Invoice or Sales Invoice. This is because tax details already exist for the journal transactions.
- Transaction Type
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The transaction type of the recurring journal transactions.
The Documents in Fixed Sequence check box must be selected for the transaction type in the Transaction Types (tfgld0511m000) session.
The transaction category of the transaction type depends on the recurring journal type as follows:
Recurring Journal Type Transaction Category Purchase Invoice Purchase Invoices Sales Invoice Sales Invoices Journal Voucher Journal Vouchers - Transaction Series
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The transaction series of the recurring journal transactions.
The series defined for the transaction type in the Transaction Types (tfgld0511m000) session is the default value.
- Business Partner
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If the recurring journal type is Sales Invoice or Purchase Invoice, this is the invoice-to or invoice-from business partner.
- Purchase/Sales Type
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The sales type or purchase type of the transactions.
The default value is the sales type or purchase type defined for the invoice-to or invoice-from business partner.
- Registration Code
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The registration code of the jurisdiction by registration.
- Identification Number
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The identification number associated with the registration code.
- Legal Name
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The legal name associated with the registration code.
- Identification Number
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The business partner identification number.
- Legal Name
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The legal name associated with the business partner.
- Rate Determiner
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The rate determiner for the transaction.
By default, the rate determiner is Manually Entered. If the recurring journal type is Journal Voucher, the rate determiner must be Manually Entered
If the recurring journal type is Purchase Invoice or Sales Invoice, you can select a rate determiner.
- Rate Date
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LN uses the currency rates that are valid on this date.
- Rate
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The currency rate.
If you use a dependent multicurrency system and the Rate Determiner is Manually Entered, you can change the rate between the transaction currency and the reference currency.
To display the reference currency, on the LN displays the reference currency.
menu, repeatedly click Rotate Currency until - Registration Date
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The creation date of the recurring journal definition.
- Registration User
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The user who created the recurring journal definition.
- Effective Date Range
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The first date on which the recurring journal definition is effective.
Before this date, you cannot generate journal transactions based on the recurring journal definition.
- Effective Date To
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The last date on which the recurring journal definition is effective.
After this date, you cannot generate journal transactions based on the recurring journal definition.
- Recurring Journal Status
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The status of the recurring journal.
Allowed values
- Registered
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The recurring journal definition has been entered but not validated. You can add and change the transaction details and instructions. LN cannot use the recurring journal definition to generate journal transactions.
- Released
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The recurring journal definition and transaction details have been validated and the required recurring journal instructions have been defined for it. You cannot make changes to the recurring journal definition. LN can generate journal transactions based on the recurring journal definition.
You can set the status to Released if these conditions are met:
- If the Recurring Journal Type is Journal Voucher, the total balance of the transaction details must be zero.
- If the recurring journal type is Purchase Invoice, the total balance of the transaction details must be a negative amount because a credit posting is made to the control account.
- If the recurring journal type is Sales Invoice, the total balance of the transaction details must be a positive amount because a debit posting is made to the control account.
- If the Reversal Type of the instruction is Included for Periodic Reversal, a corresponding Periodic Reversal instruction must be present.
- If the reversal type of the instruction is Periodic Reversal, at least one Included for Periodic Reversal instruction must be present of which the reversal date is the generation date of the Periodic Reversal instruction.
- Not Used
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You cannot make changes to the recurring journal definition, and LN cannot use the recurring journal entry definition to generate journal transactions.
For example, you can temporarily set the status to Not Used if you want to check its details.
- Workflow Status
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The status that is applicable if the business object requires authorization approval using ION Workflow.
When you perform a change that requires authorization, a checked-out version is automatically created for the business object. The changes you submit are only effective after approval/check-in. You can also undo your changes, or recall your submitted changes.
- Checked-out and checked-in objects are displayed in the Checked-out Objects (ttocm9599m000) session.
- From the appropriate menu of this session, select Workflow and execute the required action for the business object.
Allowed values
- Draft
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The object is checked out. It can be changed and saved multiple times until the user submits the changes.
- Pending
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Any changes made to the object are submitted. The object is pending for approval. The data of the object cannot be modified.
- Recall Requested
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The object was already submitted, but is recalled by the user. Approval will not take place anymore. If the recall is accepted, the object status becomes Draft (Revision). If the Recall is rejected, the object status becomes Pending.
- Draft (Revision)
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The object was recalled after it was submitted and the recall is accepted. The object can be changed and saved multiple times until the user submits the changes.
- Rejected
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The submitted changes to the object are rejected. The user can make changes to the object and submit these changes again, or discard all changes.
- Approval Received
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The submitted changes to the object are approved. The object will automatically be checked in. If the check-in fails, the status remains Approval Received. An administrator must decide what to do with the object.
- Approved
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The submitted changes to the object are approved and the object is checked in.
- Not Applicable
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The object is checked in. Instead of an Object status, an Approval status is applicable.
Note: For more information on setting up and using ION Workflow for business objects in LN, refer to the LN Integration Guide for Infor ION Workflows and Monitors. - Text
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If this check box is selected, a text is present.