Transaction Entry Defaults (tfgld0131m000)

Use this session to define the financial companies and transaction types for which the selected user can enter transactions. You can also define a default batch description. The defaults entered here are required for the Transaction Entry (tfgld1140m000) session.

Field Information

Profile

Indicates if the defined data is applicable for a user profile or a template.

Allowed values

User
Template
User

The user who enters transactions.

User

The name of the user who enters transactions.

Financial Company

financial company

Note: Companies entered here must share the same group company.
Transaction Type

transaction type

Default Batch Description

The default description of a batch.

Transaction Category

Determines the session to be started for direct entry.

Example

  • If the transaction category is Cash, LN starts the Bank Transactions (tfcmg2500m000) session.
  • If the transaction category is Purchase Invoices and the Use for Direct Transaction Entry check box is selected, LN starts the Direct Entry of Purchase Invoice (tfgld1240m005) session.
Use for Direct Transaction Entry

If this check box is selected, the specific transaction type and transaction category facilitates direct entry of a financial document using a shortcut. Clicking the user-defined shortcut will directly start the appropriate entry session, using the default transaction entry date, year, and period, together with the defaults defined in this session.

For each transaction category, only one transaction type can be defined for direct entry. From the shortcut, LN will start the session defined for the transaction type in the Transaction Types (tfgld0511m000) session.

For each transaction subcategory, only one transaction type can be defined for direct entry, excluding Bank Transaction and Petty Cash Transaction. For those you can define multiple for direct entry. From the shortcut, LN starts the session defined for the specific transaction type in the Transaction Types (tfgld0511m000) session.

Users can create shortcuts to these sessions:

  • Direct Entry of Journal Voucher (tfgld1240m001)
  • Direct Entry of Sales Invoice (tfgld1240m002)
  • Direct Entry of Sales Credit Note (tfgld1240m003)
  • Direct Entry of Sales Correction (tfgld1240m004)
  • Direct Entry of Purchase Invoice (tfgld1240m005)
  • Direct Entry of Purchase Credit Note (tfgld1240m006)
  • Direct Entry of Purchase Correction (tfgld1240m007)
  • Direct Entry of Opening Balance (tfgld1240m008)
  • Direct Entry of Bank Transaction (tfgld1240m009)
  • Direct Entry of Petty Cash Transaction (tfgld1240m021)
Direct Entry Session
The default direct entry session that is applicable for the selected Transaction Type.
Note: This value is updated based on the selected Transaction Category and Transaction Subcategory.
Authorized for
Cash Transaction Authorization
Indicates whether LN allows you to create the transactions for the selected transaction type.
Transaction Description
Receipt Transaction If this check box is selected, LN allows the user to create receipt transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Payment Transaction If this check box is selected, LN allows the user to create payment transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Unallocated Payment If this check box is selected, LN allows the user to create unallocated payment transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Unallocated Receipt If this check box is selected, LN allows the user to create unallocated receipt transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Advance Payment If this check box is selected, LN allows the user to create advance payment transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Advance Receipt If this check box is selected, LN allows the user to create advance receipt transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Journal If this check box is selected, LN allows the user to create the journal transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction or Petty Cash Transaction.
Receipt Reconciliation If this check box is selected, LN allows the user to create the receipt reconciliation transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction .
Payment Reconciliation If this check box is selected, LN allows the user to create the payment reconciliation transactions in the selected transaction type.
Note: This field is enabled only if the Transaction Subcategory of the selected transaction type is Bank Transaction .