Budget Control Policy (tfbgc0110m000)

Use this session to define the policy that controls the processing of budgets within the Budget Control business process.

The budget control policy specifies how budgets are controlled for the different document types. The budget control policy settings you select determine how and when the available budget check occurs.

Field Information

General

Budget Year

The budget year for which the policy is applicable.

Budget Year

The description or name of the code.

Description

The description you enter for the budget year.

Budget Control Active

If this check box is selected, a warning message is displayed when approved and active budgets are not present for the year.

If this check box is cleared, budget checks are not performed and you can setup budgets and budget structures.

Excluded Entities

If this check box is selected, the specific entities are excluded from budget control.

Text

If this check box is selected, a text is present.

Check Available Budget Against

The method that determines how and when the available budget is checked.

This field can have the following values:

Annual Budget
The budget check is performed on the total annual amount that is available.
Year-to-Date Budget
The budget check is performed on available budget, accumulated up to the current period. All budget amounts that are not used in previous periods are taken into account. The available budget amounts for the remaining periods in that year are not considered.

When Budget is Exceeded

The action that must be taken when the budget check fails; there is no available budget and the budget tolerance is exceeded.

Block
The transaction ( Example a purchase requisition line) is blocked. You cannot approve the transaction and the transaction is set to ‘In Exception'. The balance of the budget is not updated.
Warn
The transaction is not blocked. You can process the transaction for approval and the budget balance(s) are updated. A warning message is displayed.
Continue
The transaction is not blocked. You can process the transaction for approval and the budget balance(s) are updated. No warning message is displayed.

Previous Periods

The number of periods before the current date, for which budget transactions are allowed.

Future Periods

The number of periods after the current date, for which budget transactions are allowed.

Amount

The tolerance amount for which the budget is not blocked.

Currency

The currency of the amount.

Percentage

The tolerance percentage for which the budget is not blocked.

Finalization of Document Transactions

The finalization parameter.

This field can have the following values:

Block Budget Exceptions
The general ledger documents are not finalized.
Allow Budget Exceptions
The general ledger documents are finalized even if there is a budget exception.

Dimensions

Dimension: dimension

Number Groups

Budget Transfer

Number Group: The number group used for budget transfer.
Description: The description or name of the code.
Series: The number series used for budget transfer.
Description: The description or name of the code.

Budget Amendment

Number Group: The number group used for budget amendment.
Description: The description or name of the code.
Series: The number series used for budget amendment.
Description: The description or name of the code.

Budget Control Adjustment

Number Group: The number group used for budget adjustment.
Description: The description or name of the code.
Series: The number series used for budget adjustment.
Description: The description or name of the code.

Purchase Requisitions

Check Available Budget

If this check box is selected, a budget check is performed for purchase requisitions.

Note:

The Budget Control functionality checks all transactions for which the Check Available Budget check box is selected.
Before you activate Budget Control you must consider the implications for existing purchase orders. For example, if you are in a situation where you can receive and invoice all existing purchase orders before you activate Budget Control, you are no longer required to perform additional actions.

Requisition Check Available Budget upon

The date that must be linked to the budget transaction for budget checks and updates.

This field can have the following values:

Document Entry
The budget check is performed when you save a new or modified purchase requisition.
Document Submittal
The budget check is performed when you submit the requisition.
Document Approval
The budget check is performed when you finally approve the requisition.

Requisition Budget Check Date

The date that is used to check and update budgets for purchase requisition transactions.

This field can have the following values:

Requisition Date
The date specified on the requisition, normally, the current date.
Requested Date
The date on which the goods are requested to be received.

Purchase Orders

Check Available Budget

If this check box is selected, a budget check must performed for purchase orders.

Purchase Order Check Available Budget upon

The method that determines how and when the available budget is checked and updated.

This field can have the following values:

Document Entry
The budget check is performed when the user saves a new or modified purchase order or when the user approves the order.
Document Approval
The budget check is performed when the user approves the order.

Purchase Order Budget Check Date

The date that must be linked to the budget transaction for budget checks and updates.

This field can have the following values:

Order Date
The date specified on the order, normally, the current date.
Planned Receipt Date
The date on which the goods are planned to be received, based on the delivery terms.

Purchase Order Include Tax

The parameter that determines the inclusion or non-inclusion of tax amounts in the budget check.

This field can have the following values:

No
No VAT amounts are included in the budget amount to be checked.
All
All types of VAT amounts are included in the budget amount to be checked.
Non-Reclaimable
Only the VAT of the type Expense tax must be included in the budget amount to be checked.

Receipts

Check Available Budget

If this check box is selected, a budget check is performed for receipts.

Note: The budget check and update are performed when the receipt is confirmed.

Receipts Budget Check Date

The date that must be linked to the budget transaction for budget checks and updates.

This field can have the following values:

Actual Receipt Date
The actual receipt date of the goods.
Planned Receipt Date
The date on which the goods are planned to be received.

Purchase Invoices

Check Available Budget for

Invoices: If this check box is selected, a budget check is performed for invoices.
Corrections: If this check box is selected, a budget check is performed for purchase corrections.
Credit Notes: If this check box is selected, a budget check is performed for credit notes.

Purchase Invoices Check Available Budget upon

The method that determines how and when the available budget is checked.

This field can have the following values:

Document Entry
The budget check is performed when the user saves the purchase invoice.
Document Approval
The budget check is performed when the user approves the purchase invoice.

Note: This check is applicable only for order related purchase invoices.

Purchase Credit Notes Check Available Budget upon

The method that determines how and when the available budget is checked.

This field can have the following values:

Document Entry
The budget check is performed when the user saves the purchase credit note.
Document Approval
The budget check is performed when the user approves the purchase credit note.

Issues

Check Available Budget

If this check box is selected, a budget check is performed for issues.

Check Available Budget upon

The method that determines how and when the available budget is checked.

This field can have the following values:

Document Entry
The budget check is performed when the user saves the warehouse issue.
Document Approval
The budget check is performed when the user approves the warehouse issue.

Issues Budget Check Date for Orders

The parameter that defines the date that must be linked to the budget transaction for budget checks.

This field can have the following values:

Order Date
The order date of the warehouse order, normally, the current date.
Planned Delivery date
The date on which the goods are planned to be received, based on the delivery terms.

Issues Budget Check Date for Shipments

The parameter that defines the date that must be linked to the budget transaction for bduget checks.

This field can have the following values:

Actual Delivery Date
The actual delivery date of the warehouse order.
Planned Delivery Date
The date on which the goods are planned to be received, based on the delivery terms.

Journal Vouchers

Journal Vouchers: If this check box is selected, a budget check is performed for journal vouchers.
Bank Journals: If this check box is selected, a budget check is performed for bank journals.
Standing Orders: If this check box is selected, a budget check is performed for standing orders.

History

Modified on: The date on which the budget policy data is modified.
Modified by: The name of the user who modifies the data.
Text: The text that you want to enter for the budget policy.