Reminder Letters (tfacr3508m000)

Use this session to maintain the data for reminder letters.

In this session you must define:

  • The interest percentage to be charged because the invoice is overdue.
  • The layout of the letter, such as line length and the date format.
  • The language of the letter.

To define the actual format of the invoice information listed with the reminder letter, on the appropriate menu, click Reminder Line Layout.

Note: If you have started this session by zooming, you can only find and select a record.

Field Information

Letter

Enter the letter number which is linked to the reminder data.

When LN prints reminders, letter number 1 is taken for the first reminder, letter number 2 for the second reminder, and so on.

The reminder letter number uniquely defines the degree (level) of the reminder. Letters with ascending numbers must have stronger reminder texts. The letter number also indicates how many reminder letters have already been sent to a business partner.

Language

Enter the code for the language in which the selected reminder letter must be written.

Note: Reminders are written in the business partner's language.
Description

The description or name of the code.

Use Interest Rate Code

If this check box is selected, Interest Rate Code specified in the Invoice-to Business Partners (tccom4512m000) or Financial Business Partner Groups (tfacr0110m000) sessions is used to calculate the interest for reminders.

Interest Percentage

Specify the percentage the business partner has to pay as interest over the open amounts for which the reminder has been created.

The interest amount printed on the reminder is not posted. The interest is calculated starting from the due date up until the day the reminder is printed. It is calculated as follows:

interest = open due amount * (reference date - due date) / 360 * interest percentage / 100
Font

Indicate the size of the characters printed on the reminder letter.

Number of Columns

Indicate the number of positions allowed on one line to print the information. The number of columns must be in the range of 1 to 255.

Date Format - Text

Select the format of the date which is printed on the text of the reminder. For example, 01-03-2012, 01 March 2012, or 2012-03-01

Date Format - Statement Details

Enter the format of the date printed on the invoice lines of the reminder.

Text Window Option

The screen type used to record the reminder text. It is used to define the number of characters you can print on a line.

Enter the number of characters to be printed on each reminder line. In order to enter an appropriate number, you must define the text window format in the Text Windows (tttxt1520m000) session.

Header Text

If this check box is selected, a header text is present with the letter. LN selects the check box after you enter a header text.

Footer Text

If this check box is selected, a footer text is present with the letter. LN selects the check box after you enter a footer text.

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