External Invoice (tfacp7600m000)

Use this session to view, enter, maintain, and process the details of a specific received purchase invoice and the linked invoice lines.

Note: You can access this session only if the Number Group and Series are defined for the external purchase invoices in the ACP Parameters (tfacp0100m000) session.

Tabs

The lines on the tabs refer to these sessions:

Receipts by External Invoice
Refers to the Receipts by External Invoice (tfacp7105m000) session. On this tab, you can enter and view the receipts related to the received purchase invoice. Click the details button for the line to view more detailed information.
Cost Lines by External Invoice
Refers to the Cost Lines by External Invoice (tfacp7110m000) session. On this tab, you can view and maintain the cost lines generated for the received purchase invoice. Click the details button to view more detailed information.
Tax Lines by External Invoice
Refers to the Tax Lines by External Invoice (tfacp7121m000) session. On this tab, you can view, enter, and maintain the tax lines related to the received purchase invoice.
Subcontracting by External Invoice
Refers to the Subcontracting by External Invoice (tfacp7120m000) session. You can view the subcontracting data related to the received purchase invoice line.
Stage Payments by External Invoice
Refers to the Stage Payments by External Invoice (tfacp7106m000) session. You can view the stage payments data related to an external invoice.

Field Information

Received Purchase Invoice

The received purchase invoice number.

Note: This value is generated using the values defined in the Number Group and Series of the ACP Parameters (tfacp0100m000) session.

Invoice Document Type

Indicates the type of received purchase invoice.

Allowed values

Invoice
Credit Note
Not Applicable
Debit Note

Invoice Type

Indicates the type of invoice.

Allowed values

Cost Invoice: The purchase invoice has no link with purchase orders and is posted to the general ledger without being matched to order/receipts. You can enter transaction lines for the invoice in the Transaction Type session.
Invoice Related to Purchase Orders: The purchase invoice is related to one or more purchase orders that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Landed Costs: The purchase invoice is related to one or more landed cost lines that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Freight Orders: The purchase invoice is related to one or more loads or shipments present in Freight . The invoice must go through the purchase invoice matching procedure.
Invoice Related to Services Procurement: The purchase invoice is related to one or more services procurement orders in Procurement.The invoice must go through the purchase invoice matching procedure.

Status

The status of the received purchase invoice transaction.

Allowed values

Created
Registration Errors
Registered
Matching Errors
Matched
Approval Errors
Approved

Processing Status

The processing status of the received purchase invoice transaction.

Allowed values

Unprocessed
In Process
Processed

Invoice Data

General

Received Invoice Company: The code of the company in which the received purchase invoice is created.
Financial Company: The code of the financial company in which the received purchase invoice must be registered.
Invoice-from Business Partner: The code of the invoice-from business partner from whom the purchase invoice is received.
Bus.Par. name: The name of the business partner.
Purchase Type: The purchase type of the received invoice for which you define the ledger accounts and dimensions
Supplier's Invoice Number: The number that the supplier uses to identify the invoice. This number is mentioned on the invoice as a reference.
Transaction Type: The transaction type assigned to the received purchase invoice.
Document: The purchase invoice document number. It is used in LN to identify the invoice, together with the value in the Transaction Type field.
Hold Reason: The code of the hold reason to block the received purchase invoice for processing, if required.
Transaction Reference: The transaction reference used to identify the transaction.

Dates

Invoice Date: The date and time that is displayed on the invoice.
Due Date: The date and time when the invoice amount must be paid.
Transaction Entry Date: The date and time when the transaction related to the purchase invoice is entered.
Invoice Receipt Date: The date and time when the purchase invoice is received from the invoice-from business partner.

Amounts

Amount in Invoice currency

The total invoice amount expressed in invoice currency.

Currency

The code of the currency in which the invoice amount is expressed.

Tax Base Amount

The tax base amount applicable for the received purchase invoice header, expressed in invoice currency.

Home Currency

The code of the home currency to which the invoice amount is converted. This value is displayed to show the currency rate, rate factor and the calculated rate in the session.

External Currency Rate

The exchange rate that is sent from an external package to LN. This rate is used to convert the currency of the received purchase invoice to the invoice currency.

Note: If this exchange rate is sent from an external package, this rate is used for converting invoice currency to home currency. If not sent, LN determines the appropriate exchange rate for conversion.

External Rate Factor

The rate factor that is sent from an external package to LN.

Note: If this exchange rate factor is sent from an external package, this is used with the external exchange rate to convert the invoice currency to home currency.

Currency Rate

The exchange rate used to convert the amounts from invoice currency to home currency.

Rate Factor

The rate factor applied to the amount in the currency used in the document.

Rate

The rate used to convert the invoice currency to the home currency.

Rate Determiner

The rate determiner used for the received purchase invoice.

Allowed values

Document Date

LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Manually Entered

You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.

Delivery Date

If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.

If the goods are delivered, LN uses the rate that is valid on the actual delivery date.

The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.

Receipt Date

LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.

Expected Cash Date

LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.

Expected cash date = expected delivery/receipt date + payment period

The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Fixed

You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.

If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Hard

You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Fixed Local

You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.

If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Local and Hard

You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Rate Date

The exchange rate that is valid on the received purchase invoice document date and time.

Payment Details

Payment Terms: The code of the payment terms associated with the invoice.
Payment Method: The payment method associated with the received purchase invoice.
Reason for Payment: The code of the reason for payment of the invoice amount.
Bank: The code of the bank associated with the invoice-from business partner of the invoice.
Bank Reference: The bank reference number associated with the invoice.

Miscellaneous

Creation Date: The date and time when the received purchase invoice is generated.
Created by: The login code of the user who generated the received purchase invoice.
Invoice ID in External Package: The identification number of the invoice in an external package.
Own Identification Number: The own identification number associated with the tax registration code of the invoice.
BP Identification Number: The unique tax identification number of the business partner assigned by the tax authority based on which the enterprise is identified in the country of issue.
Tax Country: The code of the tax country in which the tax is paid on the invoice.
Tax Date: The date on which the goods or services are supplied or payment is received for the invoice.

Note: This value is defaulted from the Invoice Date.
Exchange Rate Type: The exchange-rate type used to determine the currency rate for the invoice.
Error Log: If a check mark is displayed, the data related to the errors occurred during the matching or approval process of the received purchase invoice exists.