Purchase Invoice Inquiry (tfacp2600m100)

Use this session to view the details of a purchase invoice.

Note: You can access the Certificate of Payments (tfacp2109m000) session using the Certificate of Payments option from the menu to view the certificate of the payments generated for the selected purchase invoice. This option is enabled only if the Services Procurement Orders check box is selected in the Financial Integration Parameters (tcfin0100m000) session.

Note: You can view the identifiers and signatures assigned to the purchase invoice document in the Document Identifiers and Signatures (tcgen1500m000) session, using the Document Identifiers and Signatures option from the menu. The Document Identifiers and Signatures option is displayed only if the Israel check box is selected in the Implemented Software Components (tccom0100s000) session.

Field Information

Invoice

The transaction type of the document.

Only documents of transaction category Purchase Invoices and Purchase Credit Notes are displayed in this session.

Document

The document number.

The combination of transaction type and document number is used to identify invoices.

Invoice Type

The type of invoice.

Allowed values

Cost Invoice: The purchase invoice has no link with purchase orders and is posted to the general ledger without being matched to order/receipts. You can enter transaction lines for the invoice in the Transaction Type session.
Invoice Related to Purchase Orders: The purchase invoice is related to one or more purchase orders that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Landed Costs: The purchase invoice is related to one or more landed cost lines that are present in LN. The invoice must go through the purchase invoice matching procedure.
Invoice Related to Freight Orders: The purchase invoice is related to one or more loads or shipments present in Freight . The invoice must go through the purchase invoice matching procedure.
Invoice Related to Services Procurement: The purchase invoice is related to one or more services procurement orders in Procurement.The invoice must go through the purchase invoice matching procedure.

Invoice Status

The stage the invoice has reached in its processing.

Approved for Payment

An authorized user has approved the invoice for payment.

Budget Status

Indicates whether the budget allows this invoice to be processed.

The invoice can only be processed if the budget status is OK or Not Applicable.
If the budget status is Not Finally Checked Yet, from the appropriate menu, select Check Budget.

This field can have the following values

OK
Not Applicable
Not Finally Checked Yet
Budget Exception

Invoice Data

General

Business Partner

The invoice-from business partner from whom you received the invoice.

Supplier Invoice

The number under which the buy-from business partner registered the selected invoice. LN prints this number as the payment reference when the invoice is paid.

Reference

A text defined for internal use as reference.

Invoice Date

The date on which the invoice was created. LN uses this date, for example, to calculate the due dates and discounts.

Due Date

due date

Default value

LN calculates the due date using the document date and the payment terms entered in the Purchase Invoice Entry (tfacp2600m000) session.

You can modify this date.

Example

An invoice exists with an invoice amount of $1.000.000.000,-. The amount is not paid on time. According to the late payment surcharge, you must pay interest over this invoice. However, you agree with the pay-to business partner that you can pay this invoice at a later date, without having to pay interest. You can shift the due date for the invoice in this session.

IRN

The Invoice Reference Number of the supplier that is linked to the purchase invoice.

Note: LN populates this value when the QR code is decoded.

Supplier Invoice Date

The tax invoice date of the purchase invoice.

Note: LN populates this value when the QR code is decoded.

Order

The purchase order related to the invoice.

If the invoice is related to orders, you can change the order number. You cannot change the order number if the order is:

Matched
Approved

Packing Slip

The packing slip number.

Load

load

Shipment

shipment ID

Freight Order Cluster

freight order cluster

Amounts

Amount

The invoice amount expressed in the invoice currency.

Amount in HC

The invoice amount expressed in the home currency.

Home Currency

home currency

Rate Determiner

rate determiner

Exchange Rate Type

exchange-rate type

Currency Rate

currency exchange rate

Defined Rate

The defined rate. It is calculated as follows:

defined rate = currency rate * rate factor

Balance

The invoice balance in the invoice currency.

Currency

The invoice currency.

Note: For a Cost Invoice, LN enters the currency defined for the invoice-from business partner.

Balance in Home Currency

The invoice balance in the home currency.

Business Partner Tax Data

Tax Country: The business partner's tax country determined based on the current tax registration setup.
Tax State/Province: The state and/or province within the country associated with the business partner.
BP Identification Number: The unique tax identification number of the business partner assigned by the tax authority based on which the enterprise is identified in the country of issue.
Legal Name: The code of the legal name linked to the enterprise associated with the business partner.

Tax

Level of Tax Calculation

The level on which the tax on the invoice must be calculated.

Default value

The default tax calculation level is set in the ACP Parameters (tfacp0100m000) session.

Tax Country

tax country

Default value

By default, LN enters the tax country defined in the order details of the order you selected.

Tax Code

The tax code for calculating tax over the invoice.

Default value

By default, LN enters the tax code of the selected order.

Note: If the Registration Code is specified for the invoice, LN uses the legal address of the registration code to retrieve the tax country which is used to retrieve the default tax code.

If theRegistration Code is not specified, LN uses the legal address of the financial company to retrieve the default tax code.

Tax Amount in Payment Currency

The amount to be paid as tax over the invoice amount.

Tax Amount in Home Currency

The amount to be paid as tax over the invoice, expressed in one of your home currencies.

Tax Period

The year in which the tax over the invoice amount is settled.

Tax Period

The period in which the tax has been settled.

Group Tax Code

group tax code

Aggregate Tax

Indicates that the tax code is an aggregate tax code

Tax State/Province

The state and/or province within the tax country for which the registration codes are maintained.

Registration Code

The user defined code that identifies the registration.

Identification Number

The own tax identification number the application determined based on the current tax registration setup.

Legal Name

The name linked to the registration ID which can be used on the legal reports.

Details

Purchase Type

The purchase type of the purchases made.

To retrieve the most specific default purchase type, for invoices that are related to purchase/freight orders, LN checks for a purchase type in the following order:

The purchase type of the unmatched order line.
The purchase type in the Purchase Type Exceptions (tcmcs2103m000) session for the invoice-from business partner and the purchase order origin, with the various details fields left blank.
The default purchase type of the business partner group of the invoice-from business partner.

To retrieve the most specific default purchase type, LN checks for the default purchase type of the business partner group of the invoice-from business partner.

Original Invoice

If this invoice is a credit note, this field shows the transaction type, which is part of the identification number of the original invoice to which the credit note refers.

Original Invoice

If this invoice is a credit note, this field shows the document number, which is part of the identification number of the original invoice to which the credit note refers.

Supplier Tax Number

The tax number of the invoice-from business partner.

Original Schedule Line Number

If this invoice is a credit note, this field shows the payment schedule line or shipment number of the original invoice to which the credit note is linked.

Miscellaneous

Internal Text: If this check box is selected, a text exists for the invoice.

Payment

Payment Data

Payment Terms

payment terms

Payment Method

payment method

Reason for Payment

The reason for payment.

You can select a reason for the payment if:

The Add Reason to Foreign Payments check box is selected for the payment method in the Payment/Receipt Method (tfcmg0140s000) session and the invoice amount exceeds the Minimum Amount for Reason specified in the same session.
It is a foreign payment, which means that the selected buy-from business partner has a different country code to your company in which the purchase invoice is stored.

Additional description code

The code for the description of the reason for payment in a foreign currency. The additional description is a requirement for Nordic bank files.

If you register a purchase invoice, you can enter a reason for payment. If additional descriptions are linked to the reason for payment, LN displays the default additional description code. You can change the additional description code.

Late Payment Surcharge

late-payment surcharge

Payment Agreement

payment agreement

Cash Flow Reason

The cash flow reason of the transaction.

Payment Data

Original Pay-to Business Partner

The pay-to business partner that is linked to the invoice-from business partner. For a factored invoice, the original pay-to business partner is replaced with the factor.

Pay-to Business Partner

pay-to business partner

Pay-to Business Partner Address

The pay-to business partner's address.

Pay-to Address

The code of the payment address associated with the business partner. This address is displayed on the related AP (accounts payable) documents and used during the payment process.

Note: If this field is blank, the address related fields of the pay-to business partner are displayed. However, you can modify this value and select another address code associated with the same pay-to business partner from the Addresses by Business Partner (tccom4133m000) session.

Name

The name associated with the pay-to address of the business partner.

The first part of the address, as defaulted from the Address Line 1 field in the Addresses (tccom4130s000) session.

Buy-from Business Partner

The business partner's name.

Factoring Number

The identifier with which the business partner is registered by a factor.

Payment Schedule

payment schedule

Subcontracting

If this check box is selected, the invoice is related to a subcontracting account.

You can select or clear this check box.

The invoice can only be a subcontracting invoice if:

The buy-from business partner selected is a subcontractor
Subcontracting master data is present for this business partner in the Subcontractors (tfacp3510m000) session
The business partner is not a one-time business partner

Bank

To Bank

The business partner's bank.

Bank Account

The business partner's bank account number.

IBAN

The business partner's international bank account number.

Bank Reference

If you use bank reference numbers, this is the bank reference number of the invoice.

Authorization Data

Hold Reason

hold reason

For credit notes, this field is not available.

Assigned Approver

assigned approver

For credit notes, this field is not available.

Approve Before

The invoice must be approved before this date.

For credit notes, this field is not available.

Control Account/Dimensions

Control Account: control account
Dimensions 1-12: dimension
Amount: The net invoice amount: the total invoice amount minus the total tax amount.

Summary

Costs to be specified

The total amount that must be specified because of matches that were done to an order line for cost items for which costs must be specified.

Matched Amount

The part of the invoice amount that was already matched with order lines. This amount is increased each time new orders are assigned to the invoice.

Costs to be specified Transactions

The total amount that is specified for cost items for which costs must be specified.

Matched Landed Costs

The part of the invoice amount that was matched with landed costs.

Entered Transactions

The total amount of the additional costs transactions entered for this invoice on the Additonal Costs tab or in the Additional Costs (tfacp1101m100) session.

Note: For cost invoices, this is the total amount of the transactions entered for this invoice in the Accounting Distribution (tfacp1120m000) session.

Amount Unassigned

The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, the invoice is fully matched.

Amount unassigned = (net amount + costs to be specified) - (matched amount + matched landed costs + entered transactions + costs to be specified transactions)

Note: For cost invoices, this is the invoice amount that is still unassigned to transactions.

Price Difference

price difference

The price difference amount can also include a currency difference if the order currency exchange rate is different from the invoice currency exchange rate.

Price difference = invoiced quantity * (order price per unit - invoice price per unit)

Batch

Batch Year/Period: The fiscal year in which the batch was created.
: The fiscal period in which the batch was created.
Batch: The number of the batch of purchase invoices.
: The batch reference.
User: The user who finalized the batch.

Other

Withholding Tax

If this check box is selected, withholding income tax or withholding social contributions is registered for the invoice.

Approval Document

The transaction type that is used for approving the purchase invoice. After you have successfully approved the invoice, LN enters the transaction type for approval in this field.

LN creates the financial transactions under this transaction type. It is not relevant for cost invoices.

Document Approval

The document number that is used for approving the purchase invoice. After you have successfully approved the invoice, LN enters a document number in this field.

LN creates the financial transactions under this document number. It is not relevant for cost invoices.

Text

Here you can enter additional information and comments.