Match Purchase Order Lines (tfacp2541m000)

Use this session to manually match purchase order lines with an invoice.

Displayed order lines

  • The displayed order lines are always orders for which at least part of the goods are received.
  • If a purchase order is already linked to the purchase invoice, only the order lines with the same order number are displayed.
  • If no purchase order is linked to the invoice, LN shows all order lines that have a buy-from business partner related to the invoice-from business partner on the invoice. The buy-from business partner and the invoice-from business partner must have the same parent business partner.

Matching

Several commands on the appropriate menu are available for matching order lines with the invoice:

  • Match Selected Orders

    If you have selected one or more order lines, you can use this command to match only those orders with the invoice.
  • LN matches all displayed order lines for the order amounts that are not yet matched with another invoice. No price difference is calculated.

  • Unmatch Selected Orders/

    You can use one of the unmatch commands to unmatch a selection of order lines or all order lines that are matched with this invoice.

  • Cost Items

    If the ordered item is a cost item, this command starts the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. In this session you can enter the transactions for the cost item.

  • Display Matched Invoices per Order

    If you selected an order line that is already (partly) matched, this command starts the Matched Invoices by Receipt Line (tfacp2551m000) session. Here, you can view the purchase invoice(s) with which the order line is matched.

  • Show Only Matched Order lines

    You can choose whether only the order lines that are already matched with the current purchase invoice are displayed. LN now enters the quantity for which the order lines are matched with the invoice in the Invoiced Quantity field of the Order-Line Details (tfacp2141s000) session.

  • Hide Completely Matched Order Lines

    You can choose whether orders that are already completely matched are displayed. An order is completely matched if the order quantity is equal to the invoiced quantity.

After you match order lines to an invoice, close this session. The Price Difference field and the Matched Amount field are updated in the Purchase Invoice Entry (tfacp2600m000) or Process Purchase Invoices (tfacp2107m000) session from which you started this session.

Field Information

Document

The transaction type part of the invoice identification.

Document

The document number part of the invoice identification.

Invoice Status

The stage the invoice has reached in the matching/approval process.

The invoice status reflects the various stages of the process, and can change as follows:

  1. Draft--> Registered
  2. Registered--> Matched
  3. Matched--> Approved
  4. Approved--> Matched if you unapprove the invoice

Allowed values

Registered
Transactions Entered
Matched
Approved
Registration Code

The user defined code or name that identifies the tax registration.

Note: This field is displayed only if the Extended Registration Management is set to Active in the Concept Activation (tcemm4600m100) session.
BP Identification Number

The unique tax identification number of the business partner assigned by the tax authority based on which the enterprise is identified in the country of issue.

Note: This field is displayed only if the Extended Registration Management is set to Active in the Concept Activation (tcemm4600m100) session.
Net Amount

The net invoice amount.

The net amount is the total invoice amount minus the following:

  • Total tax amount
  • Corrections
  • Credit notes

The invoice currency.

Costs to be specified

The amount in case the item group has the Costs to be specified check box selected in the Item Groups (tcmcs0123m000) session.

Matched Amount

The part of the invoice amount that is already matched with order lines. This amount is increased each time new orders are assigned to the invoice.

Costs to be specified Transactions

The transaction amount in case the item group has the Costs to be specified check box selected in the Item Groups (tcmcs0123m000) session.

Matched Landed Costs

The landed cost amount that was already matched.

Entered Transactions

The total amount of the cost item and additional costs transactions entered for this invoice in the Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) session. To enter transactions for an invoice, on the appropriate menu, click Add Costs.

Amount Unassigned

The invoice amount that is still unassigned to purchase orders or cost items. If this amount is zero, the invoice is fully matched.

Invoice Price Difference

price difference

The price difference is calculated as follows:

price difference = invoiced quantity * (order price per unit - invoice price per unit)

Buy-from Business Partner

buy-from business partner

Logistic Company

The code of the logistic company in which the purchase order is created.

Order

The purchase order number that must be matched to the invoice.

If the invoice must be matched to a single order, LN allows you to specify the order number. In case of automatic matching, you must specify the purchase order number. This value is used to match orders to invoices and to match order to invoice lines when the order number and packing slip is not specified on the invoice line.

Packing Slip

The packing slip number.

This value is used to select the orders for matching, that are received in the shipment of the specified packing slip.

Logistic Company

The company in which the purchase order was created.

Order

The purchase order number can be used to select receipts in the purchase-invoice matching-procedure. If the invoice refers to a single order, you can enter the order number in this field.

For automatic matching, you must enter the order number. If you do not enter an order number, you can only match the invoice manually.

Position

The number of the purchase order line.

Sequence Number

The sequence number of the purchase order line.

Order Quantity in inventory unit

The number of items ordered in the inventory unit.

Order Quantity in inventory unit

The number of items ordered in the purchase unit.

Order Line Amount

The amount to be paid, according to the order line.

Currency

The order currency.

Invoiced Quantity

The number of items for which the invoice-from business partner has sent an invoice.

Invoiced Quantity in Purchase Units

The number of items invoiced in the purchase unit.

Invoice Amount

The total amount for which the invoice-from business partner has sent an invoice.

Item

The ordered item.

Item Description

The description of the ordered item.

Item Material

The material of which the item is composed. This field is for information purposes only.

Item Standard

The industrial standard used to produce or purchase the item. For example, NEN3140 or ISO9000. This field is for information purposes only.

Item Size

The item's size. This field is for information purposes only.

Manufacturer Part Number

manufacturer part number (MPN)

Manufacturer

manufacturer

Project

For a project invoice, this field displays the project to which the invoice is related.

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