Received Purchase Invoices (tfacp1500m000)
Use this session to view and maintain received purchase invoices.
LN records invoices in this session when the invoices are received, without creating any transactions. You can copy these invoices to the invoice register to make them available for processing. To do so, in the Purchase Invoice Entry (tfacp2600m000) session, on the appropriate menu, click . After a purchase invoice has been copied, its document number is displayed in the Copied to Invoice field.
Click the button to create a record. The details session opens. You can enter the invoice details. When you save the record, the invoice status changes to Draft.
To remove an invoice from the Accounts Payable module without copying the invoice, set the invoice status to Canceled.
You can delete the invoice in the Delete Copied/Canceled Purchase Invoices (tfacp1200m000) session.
Field Information
- Document Details
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- Document
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The document number is a sequence number under which the invoice is temporarily recorded. If an invoice is officially registered, you can assign it to a different number, in combination with a transaction type.
- Business Partner Details
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- Reference Line
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If a payment slip is attached to the invoice, this field must contain the payment slip reference line.
- Invoice-from Business Partner
- Purchase Type
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The purchase type of the purchases.
To retrieve the most specific default purchase type, for invoices that are related to purchase/freight orders, LN checks for a purchase type in the following order:
- The purchase type of the unmatched order line.
- The purchase type in the Purchase Type Exceptions (tcmcs2103m000) session for the invoice-from business partner and the purchase order origin, with the various details fields left blank.
- The default purchase type of the business partner group of the invoice-from business partner.
To retrieve the most specific default purchase type, LN checks for the default purchase type of the business partner group of the invoice-from business partner.
- Supplier Invoice
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The number under which the invoice-from business partner registered the selected invoice. LN prints this number as the payment reference when paying the invoice.
- Invoice Receipt Date
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The date on which the company receives the invoice.
- Reference
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You can enter a text to be used for internal reference.
Note: The value of this field is defaulted from the Invoice-from Business Partner (tccom4122s000) session. - Invoice Date
- Currency Rate
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- Currency
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The currency of the invoice amount.
- Rate Determiner
- Amount
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The invoice amount.
- Currency Rate
- Home Currency
- Invoice amount in Home Currency
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The invoice amount expressed in the home currency.
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Conversion of the transaction currency to the home currency with the displayed currency rate.
- Dimensions
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- Control Account
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The control account to which the transaction is posted.
LN derives the control account from the financial business partner group.
- Dimensions
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The dimensions to which the transaction is posted.
- Dimension Description
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The description of the dimension.
- Payment Details
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- Payment Details
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- Late Payment Surcharge
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late-payment surcharge
- Payment Terms
- Payment/Receipt Method
- Bank Reference
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If you use bank reference numbers, this is the bank reference number of the invoice.
- Bank
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The invoice-from business partner's bank.
If a payment schedule is linked to the invoice, this field is empty. The bank is determined separately for each payment schedule line.
- Invoice Details
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- Text
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If this check box is selected, a text is present.
- Invoice Status
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The status of the invoice.
- Copied to Invoice
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The Transaction Type part of the document number of a copied invoice.
- Copied to Invoice
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The document number of a copied invoice.
Note: For invoices with status Draft or Canceled, this field displays a '0' (zero).