Authorize Purchase Invoices (tfacp1142m000)

Use this session to perform the following actions:

  • Approve price differences that exceed the defined tolerances
  • Create additional costs transactions
  • Approve invoices for payment

On the View menu, you can click Sort and next, select options to list the invoices, for example, by hold reason, by approval date, or by business partner.

On the appropriate menu, you can click various commands to:

  • Approve and unapprove the invoices. On the submenu, you must select whether you approve or unapprove the Invoices or the Payments.

    If you click Invoices, the command approves or unapproves the price difference and the additional costs. LN selects or clears the Invoice Approved check box.

    If you click Payments, the command approves or unapproves the payment. LN selects or clears the Approved for Payment check box.

    To select a range, press the Shift key and click the first and the last invoice of the range, or press the Ctrl key and click the individual invoices.

  • Start related sessions such as Matched Purchase Invoice/Statement Line Transactions (tfacp1133s000) and Invoice Authorization History (tfacp2510m000).
  • Display only non-approved invoices, approved invoices, or both.

To approve the invoices

To approve price differences and to approve invoices for payment, you must be an authorized user. To display the invoices that you can approve, you must know your Assigned Approver code.

For invoices for which payment approval is required, if you are authorized to approve the invoice for payment and you select the Invoice Approved check box, LN automatically sets the Approved for Payment field to Yes.

If the invoice amount or the price difference exceeds the amount that you can approve, you must assign the invoice to a different user. On the appropriate menu, click Purchase Invoice Inquiry to start the Open Entry (tfacp2100s000) details session. You can enter an assigned approver in the Assigned Approver field.

Field Information

Assigned Approver

The assigned approver for which you display the invoices.

If this field is empty, the session displays the invoices to which no assigned approver is linked.

To assign or change the assigned approver, on the appropriate menu, click Purchase Invoice Inquiry to start the Open Entry (tfacp2100s000) details session. You can change the value of the Assigned Approver field.

Hold Reason

hold reason

If this field is empty, no hold reason is linked to the invoice.

To add or remove the hold reason, on the appropriate menu, click Purchase Invoice Inquiry to start the Open Entry (tfacp2100s000) details session. You can change the value of the Hold Reason field.

Document

The invoice transaction type.

Document

The invoice serial number.

Approve Before

The invoice must be approved before this date.

Invoice Approved

If this check box is selected, the price difference and additional costs are approved.

To approve the invoice, select this check box. You must be authorized to approve the price differences and the additional costs amount.

For invoices for which payment approval is required, if you are authorized to approve the invoice for payment and you select the Invoice Approved check box, LN automatically selects the Approved for Payment check box.

Approved for Payment

If this check box is selected, the invoice is approved for payment.

To approve the invoice for payment, select this check box.

If payment approval is not required for the invoice, LN sets this field to Not Applicable.

Price Difference

The price difference.

Additional Cost

The total amount of the additional costs transactions linked to the invoice.

Currency

The currency you use for the invoice-from business partner.

Amount

The net invoice amount: the total invoice amount minus the total tax amount.

Business Partner

The invoice-from business partner.

That part of the total amount from the selected invoice, which is already matched with purchase or transportation orders.

Text

If this check box is selected, a text is present.

Invoice Type
Cost Invoice

The purchase invoice has no link with purchase orders and is posted to the general ledger without being matched to order/receipts. You can enter transaction lines for the invoice in the Transaction Type session.

Invoice Related to Purchase Orders

The purchase invoice is related to one or more purchase orders that are present in LN. The invoice must go through the purchase invoice matching procedure.

Invoice Related to Landed Costs

The purchase invoice is related to one or more landed cost lines that are present in LN. The invoice must go through the purchase invoice matching procedure.

Invoice Related to Freight Orders

The purchase invoice is related to one or more loads or shipments present in Freight . The invoice must go through the purchase invoice matching procedure.

Invoice Related to Services Procurement

The purchase invoice is related to one or more services procurement orders in Procurement.The invoice must go through the purchase invoice matching procedure.

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