Received Purchase Invoices (tfacp1110m000)

Field Information

Received Purchase Invoice

The received purchase invoice number.

Note: This value is generated using the Number Group and Series from the ACP Parameters (tfacp0100m000) session.

Invoice Status

The status of the received purchase invoice.

Allowed values

Draft

The invoice is created manually.

Imported

The invoice is imported using an external device such as, invoice scanner. The imported invoice is automatically validated.

Not Applicable

Validation Errors

The received invoice is not validated correctly. The validation errors or unexpected warnings exist for the invoice in the error log.

Validated

The received invoice is modified manually. These manual changes are logged and displayed in the received invoice history data.

Registration Errors

The invoice is not registered correctly and the open entry is not created for the invoice.

Registered

The received invoice is transferred to open entries and cannot be modified.

Canceled

The received invoice is canceled.

Invoice Type

This field indicates whether the invoice is related to purchase orders, freight orders, landed costs, or other costs.

Allowed values

Cost Invoice

The purchase invoice has no link with purchase orders and is posted to the general ledger without being matched to order/receipts. You can enter transaction lines for the invoice in the Transaction Type session.

Invoice Related to Purchase Orders

The purchase invoice is related to one or more purchase orders that are present in LN. The invoice must go through the purchase invoice matching procedure.

Invoice Related to Landed Costs

The purchase invoice is related to one or more landed cost lines that are present in LN. The invoice must go through the purchase invoice matching procedure.

Invoice Related to Freight Orders

The purchase invoice is related to one or more loads or shipments present in Freight . The invoice must go through the purchase invoice matching procedure.

Invoice Related to Services Procurement

The purchase invoice is related to one or more services procurement orders in Procurement.The invoice must go through the purchase invoice matching procedure.

By default, this value is set to Invoice Related to Purchase Orders if:

• The Packing Slip or the Purchase Order Number is specified in the header section or one of the lines.
• The Log Cost Invoice as Invoice Related to Purchase Order check box is selected in the ACP Parameters (tfacp0100m000) session.

However, you can modify this value.

Invoice-from Business Partner

The code of the invoice-from business partner by whom the invoice is sent.

Note: This value is defaulted from the Business Partner Search sequence for Received Invoices (tfacp1116m000) session, during the import and validation of the received purchase invoice.

Name

The name of the business partner.

Buy-from Business Partner

The code of the buy-from business partner by whom the invoice is received.

Note: 

During the import and validation of the received purchase invoice, this value is defaulted from:

• the business partner tax number imported along with the invoice
• the purchase order and/or the packing slip.

Purchase Order Number

The purchase order number for which invoice must be generated.

Note: This field is enabled only if Invoice Related to Purchase Orders is selected in the Invoice Type field.

Packing Slip

The packing slip number.

Logistic Company

The logistic company of the purchase order or the packing slip.

BP Chamber of Commerce ID

The chamber of commerce ID of the invoice-from business partner.

Note: If the invoice is manually entered, LN does not allow you to modify the value in this field.

BP Bank Account

The bank account of the invoice-from business partner.

Note: If the invoice is manually entered, LN does not allow you to modify the value in this field.

IDM Reference

The reference related to IDM (Infor Document Management). This value is used in the context modeler to link an unregistered invoice and a file in the IDM.

Financial BP Group

The code of the financial business-partner group. The transactions you conclude for the members of a particular financial business-partner group are all posted to the same ledger account and their dimension.

Purchase Type

The purchase type of the received invoice for which you define the ledger accounts and dimensions.

Supplier's Invoice Number

The invoice identification number used by the invoice-from business partner. This number is printed as the payment reference when the invoice is paid.

Variable Symbol

The 10 digit numeric code that represents the reference to the payment information, which is used to match the payment to credit, contract or payer.

Note: This value is defaulted with the first ten digits of the Supplier's Invoice Number, if the Supplier's Invoice Number is specified. However, you can modify this value.

Transaction Reference

The internal reference number linked to the transaction lines of the received invoice.

Invoice Document Type

Indicates the type of the received invoice.

Allowed values

Invoice

Credit Note

Not Applicable

Debit Note

If invoice is entered manually, this value is set to either Invoice or Credit Note.

Amount in Invoice Currency

The total invoice amount, expressed in the invoice currency or the document currency.

Currency

The currency in which the invoice amount is expressed.

Amount in Home Currency

The total invoice amount expressed in the home currency.

Home Currency

The home currency in which the invoice amount is expressed.

Rate Determiner

Indicates how LN determines the currency rate must be used.

The rate can be:

• Based on the document date.
• Manually entered.
• A fixed rate.
• Based on the expected cash date.

Exchange Rate Type

The exchange-rate type used to determine the currency rate for the invoice.

Currency Rate

The exchange rate used to convert the amount in the transaction currency to the home currency.

Rate Date

The exchange rate that is valid on the document date and time.

Invoice Date

The date printed on the invoice. This date is used as a reference date for the term of credit allowed.

Invoice Receipt Date

The date when the received purchase invoice is registered.

The default value is the current date.

Tax Date

The date on which the goods or services are supplied or payment is received.

Note: This value is defaulted from the Invoice Date.

Due Date

The date on which invoice amount must be paid.

Default value

If payment terms are linked to the invoice, the due date is calculated accordingly. Otherwise, LN populates the current date.

Pay-to Business Partner

The pay-to business partner to whom the payment is made.

Pay-to Address

The code of the payment address associated with the business partner. This address is displayed on the related AP (accounts payable) documents and used during the payment process.

Note: When an invoice is created, the address code of the pay-to business partner is defaulted from the Addresses by Business Partner (tccom4133m000) session. However, you can select another address code associated with the same business partner for whom the Pay-to role is Active.

Name

The name associated with the pay-to address of the business partner.

Late Payment Surcharge

The code of the late payment surcharge that is levied on the recipient of the invoice if the amount is not paid within the specified period.

Note: If this value is not specified, LN populates this value from the Late Payment Surcharge field in the Received Invoice Rules (tfacp1115m000) session.

Payment Terms

The code of the payment terms for the invoice.

Payment Method

The payment method used for the payments of purchase invoice.

Bank

The code of the invoice-from business partner's bank.

Note: If the schedule is not defined for the payment terms of the invoice, this value is defaulted from the pay-to business partner.

Bank Reference

The bank reference number of the invoice.

Cash Flow Reason

The cash flow reason for the invoice.

Note: If the received purchase invoice must be included in the cash flow statement, you must specify this value.

Financial Company

The financial company in which the purchase invoice is registered.

Transaction Type

The code of the transaction type used to generate the received purchase invoice.

Note: LN defaults this value from the Transaction Type field in the Defaults for Received, Generated and External Invoices (tfacp1118m000) session, when you enter the invoice manually.

Document

The document number. LN generates the document number after the invoice is registered and an open entry is created.

Batch Year

The year of the financial period in which the batch is created to register the received purchase invoice.

Batch

The number of the batch that is created when registering the received purchase invoices. This batch contains the open entries related to the registered purchase invoices.

Default Batch User

The login code of the user who creates and processes the batch to register the received purchase invoice.

Note: This value is defaulted from the Defaults for Received, Generated and External Invoices (tfacp1118m000) session.

Name

The name of the user who created the batch for the received purchase invoices.

Tax Country

The code of the country in which the tax must be paid for the received purchase invoice.

Note: This field is displayed only if:

• The Registration by Tax Country field is set to Active in the Global Registration Parameters (tctax2100m000) session.
• The Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.

This field can be modified only if the Registration by Tax Country field is other than Inactive in the Global Registration Parameters (tctax2100m000) session.

If the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session, this value is defaulted from the Registration Code field.

Control Account

The code of the control account that is used to post the transactions for an invoice-from business partner.

Dimension 4

The code of the dimension that is linked to the ledger account.

Creation Date

The date on which the received purchase invoice is generated.

Created by

The code of the user who generated the received purchase invoice.

Manually Entered

If this check box is selected, the received purchase invoice is entered manually.

Cancelation Reason

The reason code for the cancellation of the invoice.

Note: This field is enabled only if the Invoice Status is set to Canceled.

Original Document Number

The original (supplier) invoice number. This number is displayed for a credit note.

Note: The original (supplier) invoice number is mandatory if the Invoice Number Mandatory check box is selected in the ACP Parameters (tfacp0100m000) session.

Invoice Classification

The invoice classification details.

Allowed values

Original

Corrective

Not Applicable

Summary

Note: This is a display field.

Copy

Indicates whether the invoice classification data can be copied.

Note: This check box is enabled only if the value of the Invoice Classification field is other than Not Applicable.

Invoice-from Business Partner Address

The address code of the invoice-from business partner.

BP Description

The description of the business partner. This value is used to identify the business partner, if the invoice is not created manually.

Note: If the invoice is created manually, LN does not allow you to modify the value in this field.

Payment Terms Description

The description of the payment terms that is used in the rules for the payment terms.

Note: If the invoice is manually entered, LN does not allow you to modify the value in this field.

Late Payment Surcharge Description

The description of the late payment surcharge that is used in the rules defined for the late payment surcharge in the Received Invoice Rules (tfacp1115m000) session.

Note: If the invoice is manually entered, LN does not allow you to modify the value in this field.

BP Tax ID

The tax ID of the invoice-from business partner.

Note: If the invoice is manually entered, LN does not allow you to modify the value in this field.

Own Tax ID

The own tax identification number which is scanned or received from the invoice.

Registration Code

The registration code of the received invoice.

Note: This field is displayed only if the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.

For draft invoices, this value must be specified. For other scanned invoices, the own identification number is defaulted from which the registration code is defaulted when validating the invoice.

BP Identification Number

The identification number of the business partner associated with the received invoice.

Note: This field is displayed only if the Extended Registration Management field is set to Active in the Concept Activation (tcemm4600m100) session.