ACP Parameters (tfacp0100m000)

The date on which you define new parameter settings.

The date and the previous settings are posted to history enabling the user to view previous settings.

Hold Reason for Registered Invoices

To automatically block received invoices, you can select a hold reason. By default, LN links the hold reason to the purchase invoices that you enter in the Received Purchase Invoices (tfacp1500m000) session.

If this field is empty, received purchase invoices will not be blocked automatically.

Default Aging Analysis

Link the aging analysis code you created in the Aging Analysis Data (tfacp0540m000) session.

The analysis code is used as a default value for the following:

When you print the aging analysis in the Print Invoice-from Business Partner Aging Analysis (tfacp2420m000) session.
In the Calculate Payables Aging Analysis (tfacp3525m000) session.

Last Used Temporary Invoice Number

The last invoice document number assigned to an invoice.

LN uses this value to determine a new invoice number in the Received Purchase Invoices (tfacp1500m000) session, in which the invoices received are given a temporary number. When the invoices are processed in the Purchase Invoice Entry (tfacp2600m000) session, the invoices receive a final number.

If a new invoice is entered in the Received Purchase Invoices (tfacp1500m000) session, LN gives the default value which is the existing document number plus one. When this document number is recorded, the value in this field is incremented automatically.

Availability Type

The availability type for your company calendar. You can use the availability type to indicate bank holidays and other periods on which your company is not available for making payments.

Settings

Invoice Amount defaulted from Order

If this check box is selected, the order amount is used as the default invoice amount in the Purchase Invoice Entry (tfacp2600m000) session. The condition applies if the Invoice Type field in the Purchase Invoice Entry (tfacp2600m000) session is not Cost Invoice.

Subcontracting (Dutch)

If this check box is selected, subcontracting is enabled in the Accounts Payable module.

Note: You must select this field only if you want to use the Dutch subcontracting functionality WKA (Wet Ketenaansprakelijkheid).

Business Partner Relation Mandatory

If this check box is selected, invoices cannot be matched to purchase orders if both buy-from and invoice-from business partners do not share the same parent business partner.

If this check box is cleared, and users match purchase orders to invoices from business partners that do not share the same parent business partner, LN displays a warning.

Duplicate Invoice Checks

Invoice Number Mandatory

If this check box is selected, users must enter an invoice number. Blank invoice numbers are not allowed.

Duplicate Invoice Number Allowed

If this check box is selected, LN allows duplicate invoice numbers per business partner.

If the generated invoice number already exists for the business partner and duplicate invoice numbers are allowed, LN displays a warning.

If this check box is cleared, duplicate invoice numbers per business partner are not allowed.

Check for Duplicate Amount - Invoice Date

If this check box is selected, LN displays a warning for the duplicate purchase date, amount and business partner. This check applies only to the current business partner.

Check for Duplicate Amounts - Order Numbers

If this check box is selected, LN displays a warning for the duplicate invoice order, amount and business partner. This check applies only to the current business partner.

Apply Checks across Companies

If this check box is selected, LN performs the check on duplicate invoice numbers in all the financial companies of the current financial group.

If this check box is cleared, LN performs the check on duplicate invoice numbers only in the current financial company.

Note: If the financial group contains many financial companies, checking for duplicate invoice numbers in all the companies can take some time.

Check Invoice Number against All Business Partners

If this check box is selected, LN performs the number check on invoices for all business partners.

If this check box is cleared, LN performs the number check only on invoices with the same business partner.

Check Invoice Number within Year of Invoice

If this check box is selected, LN performs the number check on invoices within the current year of the invoice.

If this check box is cleared, LN performs the number check on invoices within any year.

Statement

Blank Lines at Top of First Page

You must specify the number of lines to be left blank at the top of the first page of the statement. This space can be used as a letter head.

Blank Lines at Top of Following Pages

You must specify the number of lines to be left blank at the top of the pages that follow the first page.

This space can be used for example, for your company's logo.

Blank Lines at Bottom of Page

You must specify the number of lines to be left blank at the bottom of each statement page.

Log History

Log Received Invoice History: If this check box is selected, LN logs the history data for the received invoices.
Log Open Entry History: If this check box is selected, LN logs the history data for the open entries.
Log Payment Schedule History: If this check box is selected, LN logs the history data for the payment schedules.

Note: This check box is enabled only if the Log Open Entry History check box is selected.

Received Invoices

Number Group: The default number group that determines the series that must be used to generate the received invoices.
Series: The default series that must be used to generate the received invoices.
Log Cost Invoice as Invoice Related to Purchase Order: If this check box is selected, the received invoices are imported with the invoice type, Invoice Related to Purchase Orders.

Write Off Currency Differences

Currency Profits

If this check box is selected, LN writes off currency profits, that arise in the Write Off Currency Differences (tfacp2240m000) session.

Currency Difference Anticipated Payments

If this check box is selected, currency differences of invoices linked to anticipated payments are processed.

For anticipated payments, currency difference is calculated over the original invoice amount minus anticipated payments.

Usually, currency differences are processed for the total open invoice amount.

Example

Invoice amount USD 800.00

Partial payment USD 100.00

Anticipated payment USD 200.00

Currency difference calculated: USD 700.00

If this check box is cleared, currency differences are not processed for invoices with anticipated payments.

Transaction Type for Currency Differences

The transaction type used to post the currency differences caused by a fluctuation in the exchange rate.

Allowed values

Select a transaction type with the transaction category Purchase Corrections.

Write Off Payment Differences

Transaction Type for Payment Differences

The transaction type used to post payment differences.

Allowed values

Select a transaction type with the transaction category Purchase Corrections.

EDI Parameters for Purchase Invoice

Transaction Type

The transaction type assigned to the purchase invoices of the Electronic Data Interchange module.

Batch Reference

The reference of the batches that is to be linked to the purchase invoice batch of the Electronic Data Interchange module.

Use Document Date for Transaction Entry Date

If this check box is selected, the document date is used instead of the transaction entry date.

Commissions

Document Type for Dimension Accounting

The integration document type that you can use to map commission transactions to the correct dimensions for dimension accounting in the integration mapping scheme.

Transaction Type

The transaction type for commissions.

LN uses this transaction type to generate document numbers for the commission transactions by means of self billing.

Series

The series for commissions.

LN uses this series to generate document numbers for the commission invoices. The commission invoices are generated in the Commissions and Rebates module of Sales .

Batch Reference

The batch reference for commission transactions.

Batch

The generated batch number of the most recent batch for commissions.

Date

The date when the most recent batch for commissions was generated.

Cancellations

Transaction Type: The transaction type for canceled documents. The transaction category must be Purchase Credit Notes.

Note: This functionality is specific for Bulgaria.

Approve Manual Invoice for Payment

Approve Cost Invoice for Payment

If this check box is selected, payment approval is required for cost invoices and invoices generated for procurement card statements.

Approve Order Related Invoice for Payment

If this check box is selected, payment approval is required for order related purchase invoices.

If after registration, matching, and approval of the invoices, you do not want to perform an extra activity to approve the payment of the invoices, you can clear this check box.

Approve Self-Billed Invoice for Payment

If this check box is selected, payment approval is required for self-billed purchase invoices.

Approve Intercompany Trade Invoice for Payment

If this check box is selected, payment approval is required for internal purchase invoices.

Approve External Invoice for Payment

Approve Cost Invoice for Payment: If this check box is selected, payment approval is required for the external cost invoices.
Approve Order Related Invoice for Payment: If this check box is selected, payment approval is required for the purchase invoices related to external orders.

Default Approval Period

Default Approval Period (Days): By default, the invoice must be approved within this number of days after the invoice date.

Store Business Partner Payment - Order Information

Store Business Partner Payment - Order Information: If this check box is selected, LN stores business partners' payment order - information when payments are made on purchase invoices related to orders.

Note: You must only select this check box if in your organization purchase order line, invoice, and payment-related business processes are primarily based on one-to-one relationships. Otherwise, enabling the functionality may result in explosive data growth and an impaired accessibility of order, invoice, and payment data.

Aging Analysis

Number Group: The default number group that determines the series that must be used to generate the received invoices for the purpose of aging analysis.
Series: The default series that must be used to generate the received invoices for the purpose of aging analysis.

Purchase Invoice Matching

Select a Multi Company Matching type.

Automatic Matching

If this check box is selected, you can select the method that LN must use for automatic matching of purchase invoices.

If this check box is cleared, you must manually match the invoices.

Automatic Match Procedure

Match to Purchase Order: LN matches purchase invoices entered in the Purchase Invoice Entry (tfacp2600m000) session with the purchase orders from Procurement .
Match to Purchase Receipt: LN matches purchase invoices entered in the Purchase Invoice Entry (tfacp2600m000) session with the receipts from Warehousing .
Match to Purchase Consumption: LN matches purchase invoices entered in the Purchase Invoice Entry (tfacp2600m000) session with the consumptions.
Not Applicable

Invoice amount lower than matched amount

Percentage

The default percentage by which the invoice amount is allowed to be lower than the matched amount of the purchase order or receipt.

During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here.

You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100m000) session), or by business partner in the Automatic Matching Settings by Invoice-from BP (tfacp0107m000) session.

A price difference between an invoice amount/percentage and a matched amount/percentage is tolerated if the difference falls within the defined tolerances.

If the difference falls within these tolerances, LN regards the difference as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place.

Amount

The default amount by which the invoice amount is allowed to be lower than the matched amount of the purchase order or receipt.

During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here.

You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100m000) session), or by business partner in the Automatic Matching Settings by Invoice-from BP (tfacp0107m000) session.

A price difference between an invoice amount and a matched amount is tolerated if it falls within the defined tolerances.

If the difference falls within this tolerances, LN regards it as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place.

Invoice amount higher than matched amount

Percentage

The default percentage by which the invoice percentage can be greater than the matched amount of the purchase order or receipt.

During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here.

You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100m000) session), or by business partner in the Automatic Matching Settings by Invoice-from BP (tfacp0107m000) session.

A price difference between an invoice amount/percentage and a matched amount/percentage is tolerated if the difference falls within the defined tolerances.

If the difference falls within these tolerances, LN regards the difference as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place.

Amount

The default percentage by which the invoice amount can be greater than the matched amount of the purchase order or receipt.

During automatic matching of invoices, the difference between the invoice amount and matched amount is compared to the tolerated differences you define here. You can define the tolerated differences globally in this session (the ACP Parameters (tfacp0100m000) session), or by business partner in the Automatic Matching Settings by Invoice-from BP (tfacp0107m000) session.

A price difference between an invoice amount and a matched amount is tolerated if the amount falls within all the defined tolerances, both the percentages and the amounts.

If the difference falls within these tolerances, LN regards the difference as a price difference, and matches the invoice. If the difference falls outside one or more of the defined tolerances, matching does not take place.

Received Invoices Price Difference Tolerance

Full Authorization

If this check box is selected, the user is authorized to create price difference transactions when matching the received purchase invoices.

If this check box is cleared, the user must specify the Percentage and the Amount. LN only accepts a price difference, if both the Percentage and the Amount are within the specified tolerances..

Percentage

The maximum price difference between transaction amounts to be matched, expressed in a percentage.

Note: This field is enabled only if the Full Authorization check box is cleared.

Amount

The maximum price difference between transaction amounts to be matched.

Note: This field is enabled only if the Full Authorization check box is cleared.

Approval batch access mode

The way in which LN creates batches for invoice approvals.

You can select:

One batch for each user per day: If possible, LN creates one approval batch for each user per day. If a user finalizes a batch before the end of the day, LN creates a new approval batch for any subsequent approvals by that user. The approval batch has the Individual Users access mode, regardless of the default batch access mode selected in the Finance Company Parameters (tfgld0503m000) session.
One batch for all users per day: If possible, LN creates one approval batch per day to be used by all the users. If the batch is finalized before the end of the day, LN creates a new approval batch for any subsequent approvals. The approval batch has the All Users access mode, regardless of the default batch access mode selected in the Finance Company Parameters (tfgld0503m000) session.

The approval batch access mode is used for the following approval processes:

Manual approval in the Process Purchase Invoices (tfacp2107m000) session.
Self billing and generation of internal invoices in the Generate Self-Billing Purchase Invoices (tfacp2290m000) session.

Approval of Purchase Invoices

Transaction Type

The transaction type to approve the open entries that concern purchase invoices not approved during the registration.

Allowed values

Select a transaction type with the transaction category Purchase Corrections.

Automatic Map and Post Receipt Transactions at Invoice Approval

If this check box is selected, LN automatically processes the mapping and posting of purchase receipt transactions associated with the manually approved purchase invoices.

Block Unapproval of Paid Supplier Invoices

If this check box is selected, the user cannot unapprove the supplier invoices that are anticipated or paid.

Note: By default, this check box is cleared.

Series

The series for purchase invoices.

LN uses this series to generate document numbers for the purchase invoices.

Batch Reference

Enter a reference for the invoice approval batch.

If you approve invoices in the Process Purchase Invoices (tfacp2107m000) session, LN creates a batch using:

The transaction type you selected in the Transaction Type field
The batch reference you enter in this field.

Post Costs in Approval Period

If this check box is selected, costs will be posted in the same period as the period of the approval document.

If this check box is cleared, LN displays a warning if a user tries to approve an invoice for which a cost line exists in a previous open period.

Post Variances in Approval Period

If this check box is selected, the fiscal period of the batch of the related purchase invoice approval transaction determines the date and time stamp of the variance transactions. If the approval period is less than the period of transaction date, the transaction date of the variance transactions is updated to the last date of the approval period with the time stamp of 23:59:59.

Tax Consistency Check

Tax Consistency Check: If this check box is selected, you can specify an action in case of inconsistencies.
Action on Net Amount Inconsistency (Process): Specify Block or No.
Action on Net Amount Inconsistency (Manual): Specify Warn, Block, or No.

Self Billing / Intercompany Trade Purchase Invoices

Document Type for Dimension Accounting

The integration document type that you use to define the mapping of self-billed invoices and external invoices to the control accounts and dimensions.

When you define the financial integration mapping scheme, you must also map the document type for self-billed invoices to ledger accounts and dimensions.

LN searches for the dimensions to which the self-billed invoices and external invoices are posted in the following order:

If dimensions are linked to the control account, and if all the integration elements are the same for all the order lines, LN determines the dimensions from the mapping of the Self Billing document type in the integration mapping scheme.
If not all the integration elements are the same, LN uses the dimensions specified for the invoice-from business partner in the Invoice-from Business Partner (tccom4122s000) session.
If no dimensions are specified for the invoice-from business partner, LN uses the dimensions specified for the business partner's financial supplier group in the Ledger Accounts by Business Partner Group (tfacp0111m000) session.

Transaction Type

The transaction type used for the self billing procedure.

Allowed values

Select a transaction type:

With the transaction category Purchase Invoices
With the Documents in Fixed Sequence check box selected in the Transaction Types (tfgld0511m000) session.

Series

The series for self-billed invoices.

LN uses this series to generate document numbers for the self-billed invoices.

Transaction Types for VAT Book

The transaction type for these transactions if you use the VAT book.

Batch Reference

Enter reference for the self billing batch.

Self Billing / Intercompany Trade Credit Notes

Transaction Type

The transaction type for debit memos.

Series

The series for debit memos.

LN uses this series to generate document numbers for debit memos.

Batch Reference

Enter a batch reference for debit memos.

Procurement Cards

If this check box is selected, you can enter data related to procurement cards.

Document Types

Procurement Card - Receipt

The integration document type that you can use to map procurement card purchases to the correct ledger accounts and dimensions in the integration mapping scheme.

Procurement Card - Price Variance

The integration document type that you can use to map procurement card purchase price variances to the correct ledger accounts and dimensions in the integration mapping scheme.

Purchase Invoices

Transaction Type

The procurement card invoice transaction type.

The transaction type must be of the Purchase Invoices category.

Series

The series that LN uses to generate document numbers for the purchase documents.

Adjustments

Transaction Type

The transaction type used to post Past Adjustments. This type is used to close the previously invoiced procurement card statement.

The transaction type must be of the Cash category.

Series

The series that LN uses to generate document numbers for Past Adjustments transactions.

Purchase Requisition

Number Group: The number group for purchase requisitions.
Series: The series that LN uses to generate document numbers for the purchase requisitions.

Tax Code: The default tax code used in purchase requisitions and statement lines
Statement Line Type: The line type code. It is defaulted when procurement card statement lines are entered.
Modify External Requisitions: If this check box is selected, imported requisitions that are not matched can be modified.

General

Level of Tax Calculation

The tax amount to be paid over an invoice can be calculated on two levels.

The value entered here is the default value for the tax calculation over all invoices registered in the Purchase Invoice Entry (tfacp2600m000) session.

Block Invoice Date after Tax Period

If this check box is selected, purchase invoices (with tax related transactions) for which invoice date is after tax period are not allowed. If you insert an invoice with a date that falls after the selected batch date, LN displays an error message.

Warn of Invoice Date in previous Tax Period

If this check box is selected, LN checks for the invoice date that falls within maximum number of periods, before the selected batch tax date. If you insert an invoice with a date that falls after the maximum number of periods, before the selected batch tax date, LN displays a warning message.

Number of periods without Warning

The number of tax period before the selected batch tax date for which the invoices can be processed.

Consume Expense Tax in Inventory / WIP

At Invoice Approval

If this check box is selected, the expensed purchase tax must be processed during the invoice approval process.

Note: This field is enabled only if the At Receipt check box is cleared.

At Receipt

If this check box is selected, the expensed purchase tax must be processed during the receipt of the goods in inventory/WIP. This expense tax is calculated based on the amount posted to the inventory.

Note: This field is enabled only if the At Invoice Approval check box is cleared and the Tax Consistency Check is selected.

Tax Variance Account

The ledger account to which the difference between indebted tax amounts and paid tax amounts of a purchase invoice are posted.

Note:

This field is enabled only if the At Receipt or At Invoice Approval check box is selected.
If you approve invoices with a single tax code of the Expense Purchase Tax type, the tax difference is posted to the tax variance account.

Dimension

The dimensions to which the tax differences must be posted.

General

Financial User

The logon code of the user who creates the batch.

If the external message does not include a financial user for external invoices, LN creates the batch for this financial user.

Purchase Invoices

Transaction Type

The default transaction type for external invoices.

If the external message does not include a transaction type for external invoices, LN uses this transaction type.

The transaction type category must be Purchase Invoices and the Documents in Fixed Sequence check box must be selected.

Series

The default series for external invoices.

If the external message does not include a series for external invoices, LN uses this series.

Credit Notes

Transaction Type

The default transaction type for external credit notes.

If the external message does not include a transaction type for external credit notes, LN uses this transaction type.

The transaction type category must be Purchase Credit Notes or Purchase Invoices for which negative amounts are allowed

If the transaction type for external invoices allows negative amounts, LN displays the default transaction type for external invoices.

Series

The default series for external credit notes.

If the external message does not include a series for external credit notes, LN uses this series.

If the transaction type for external invoices allows negative amounts, LN displays the default series for external invoices.

Invoice Batch Information

Batch Reference

The default batch reference for external invoices.

If the external message does not include a batch reference, LN uses this batch reference.

If possible, LN creates a single batch per user per calendar day.

The access mode of the batch is Individual Users, independent of the default value selected in the Finance Company Parameters (tfgld0503m000) session.

Batch

The year in which the most recent batch was created by the current financial user.

Batch

The batch number of the most recent batch created by the current financial user.

If possible, LN creates a single batch per user per calendar day.

The access mode of the batch is Individual Users, independent of the default value selected in the Finance Company Parameters (tfgld0503m000) session.

Batch Date

The creation date of the most recent batch created by the current financial user.

Integration with AP Invoice Automation

Number Group: The code of the default number group that determines the series to be used for the unique number of the external invoices in the staging tables.
Series: The code of the default series that must be used to generate the unique number for the external invoices in the staging tables.
Unregister Cost Invoice when Match/Approve error: If this check box is selected, the registered invoice document number is cancelled in case of an error during the matching or approval process.

Note: This is applicable only for the cost invoices that are processed as order-related invoices and the invoice is sent with a message that includes all the header, tax and line information.
Log AP Invoice Automation History: If this check box is selected, LN logs the history data related to the external invoices in the staging tables.

Purchase Invoice Adjustments Allowed: If this check box is selected, users can create adjustments.
Transaction Type for Adjustments: The default transaction type for correction documents.

Note: The transaction category of the transaction type must be Purchase Corrections.
Transaction Type Series for Adjustments: The default series for correction documents.
Batch Reference for Adjustments: The default batch reference for correction documents.

Bad Debt Relief Account

The ledger account to which the Bad Debt Relief transactions are posted.

Bad Debt Recovery Account

The ledger account to which the Bad Debt Recovery transactions are posted.

Transaction Type for Bad Debt Relief

The default transaction type for Bad Debt Relief transaction.

Description

The description of the transaction type.

Series for Bad Debt Relief Documents

The series for Bad Debt Relief documents. LN uses this series to generate document number for bad debt relief transactions.

Description

The description of the series.

ACP Parameters (tfacp0100m000)

Field Information