Authorization of registered invoices

To exclude invoices from the automatic payment procedure, if you register an invoice in the Purchase Invoice Entry (tfacp2600m000) session, you can link a hold reason to the invoice. If you link a hold reason to an invoice, the invoice is not selected for payment in the Select Invoices for Payment (tfcmg1220m000) session. For example, reasons for blocking an invoice can be incorrect quantities, incorrect prices, or defects found in the received goods.

You can link a hold reason to order-related purchase invoices and to cost invoices.

You must define the person or department that is responsible for releasing the invoice for further processing as assigned approvers. To approve the invoice, an assigned approver must remove the hold reason. In some situations, LN automatically removes the hold reason, for example, if an authorized user approves the invoice for payment.

You can link a default assigned approver to each hold reason. If an invoice is blocked, LN displays the default assigned approver. You can always manually change the hold reason and the assigned approver of an invoice.

The assigned approver is used for information only. Every user can remove a hold reason. The addition and removal of hold reasons to purchase invoices is logged in the authorization history, which you can view in the Invoice Authorization History (tfacp2510m000) session.

You can link hold reasons to registered purchased invoices in two ways:

• Automatically
• Manually