Sales Order Actual Delivery Lines / Sales Order Invoice Line (tdsls4106m000)
Use this session to view the actual delivery information for sales orders.
This session can be started as the Sales Order Actual Delivery Lines (tdsls4106m000) session or the Sales Order Actual Delivery Lines (tdsls4106m000) session.
- If you start the Sales Order Actual Delivery Lines (tdsls4106m000) session in an overview mode or in a details mode, the Sales Order Actual Delivery Lines (tdsls4106m000) session is started.
- If you start the Sales Order Invoice Lines (tdsls4106m100) session in a details mode, the Sales Order Actual Delivery Lines (tdsls4106m000) session is started.
The following information is available in this session:
-
Actuals
The actual delivery information that is provided by Warehousing, Purchase Control, or Sales Control. -
Prices and Discounts
Price and discount information that originates from the order line and from Pricing. You can update this information after release to Invoicing in the Change Prices and Discounts after Delivery (tdsls4122m000) and Change Prices and Discounts of Sales Invoice Lines (tdsls4132m000) sessions. -
Amounts
Calculated invoice data that is based on the invoiced quantity, price and discount information. -
Customer Approval
Approved invoicing information and return order information for rejected goods. If the customer approval functionality is implemented, this information can be maintained in the Sales Order Invoice Lines (tdsls4106m100) overview session. This information is visible only if this session is started as the Sales Order Actual Delivery Lines (tdsls4106m000) session. For more information, refer to Customer approval. -
Rates
Rate information that originates from the order header. The rate information can depend on the actual delivery date and can be updated by Invoicing when the invoice is posted.
LN can update actual deliveries due to:
- A change of prices and discounts after deliveries in the Change Prices and Discounts after Delivery (tdsls4122m000) and Change Prices and Discounts of Sales Invoice Lines (tdsls4132m000) sessions. As a result, the actual deliveries are updated with the new price.
- A change of delivery information in the Sales Deliveries (tdsls4101m200) session.
Field Information
- Order Line
- Line
- Sequence
-
- Actual Delivery Line Sequence Number
-
The number of the sales order actual delivery line.
- Invoice Line
-
The number of the sales order invoice line.
- Sold-to Business Partner
- Item
- Ordered Quantity
-
The quantity of items ordered by the sold-to business partner, expressed in the sales unit.
- Sales Unit
- Original Sequence
-
The original sequence number of the sales order (delivery) line when the line is split by Warehousing .
- Delivered Quantity
- Returned Consumption Quantity
-
The quantity that is not consumed but returned. This quantity is not invoiced.
- Inventory Unit
- Actual Delivery Date
-
The date on which the goods were delivered.
Note: If the last invoice line is created for a sales order line with linked component lines, the current date and time is displayed to determine if a complete sales order line item or surplus must be invoiced. - Delivery Log Date
-
The date on which the delivery is registered in LN. This date can differ from the delivery date, because the delivery date reflects the physical delivery of the goods.
Note:- This date is used by Manufacturing to calculate standard costs in the past and relates to the valuation method lower cost or market value (LCMV).
- If the last invoice line is created for a sales order line with linked component lines, this field displays the current date and time for determining whether a complete sales order line item or surplus must be invoiced.
- Effectivity Unit
- Engineering Item Revision
-
The revision code of a revision-controlled item.
Note: If a serialized item is shipped and the lot and/or serial selection is changed in Warehousing , the revision code is updated. - Ship-to Address
-
The ship-to business partner's address.
- Delivery Point
- Delivery Terms
- Point of Title Passage
- Shipment
-
The identification number of the shipment, which is allocated to the delivery by Warehousing .
- Shipment Line
- Motive of Transport
- Delivery Note
-
- Gross Weight
-
The total weight of the shipments to which the delivery note refers.
- Weight Unit
-
The weight unit used to express the gross weight.
- Receipt ID
-
The identification number of the receipt, if the delivery is executed by Purchase Control (PUR).
- Receipt Line
-
The identification number of the receipt line, if the delivery is executed by Purchase Control (PUR).
- Route
- Carrier/LSP
- Carrier Binding
- Lot
-
The lot used for deliveries.
Note: A lot can be linked to an item identification set in the Item Identification Set (tcibd4111m000) session. Click Item Identification Set to view the item identification set to which the item is linked.Default value
- In case of a normal sales order, the lot is retrieved from Warehousing after confirmation of the shipment.
- In case of a direct delivery sales order, the lot is retrieved from the Purchase Receipts (tdpur4106m000) session after the direct delivery information is defaulted to Sales Control with the Update Sales / Service Order with Delivery Information (tdpur4222m000) session.
- Serial Number
-
The serial number for the sold item.
Note:If the Ordered Quantity for the serialized item is more than one in the Sales Order Lines (tdsls4101m000) session, and the item is kept in inventory, which you can define by selecting the Serials in Inventory check box in the Item - Warehousing (whwmd4600m000) session, LN generates a separate sales order delivery line for each serial number in the Sales Order Planned Delivery Lines (tdsls4101m100) session after the shipment is confirmed in Warehousing , or after an advance shipment notice is received in case of a direct delivery order. Each serial number is linked to a separate item identification set in the Item Identification Set (tcibd4111m000) session. Click Item Identification Set to view the item identification set to which the serial number is linked.
If the serialized item is not kept in inventory, LN does not store the serial number(s) on the sales order line or the delivery lines, but only in an item identification set in the Item Identification Set (tcibd4111m000) session. This item identification set contains multiple lots and/or serials. You can view the item identification set that is linked to the order line and the serials that are linked to the item identification set by clicking the Item Identification Set button.
Default value
- In case of a normal sales order, the serial number is retrieved from Warehousing after confirmation of the shipment.
- In case of a direct delivery sales order, the serial number is retrieved from the Purchase Receipts (tdpur4106m000) session after the direct delivery information is defaulted to Sales Control with the Update Sales / Service Order with Delivery Information (tdpur4222m000) session.
- Linked to Contract
-
If this check box is selected, the sales contract that is linked to the sales order line, also applies to this actual delivery line.
- Contract
-
The number of the sales contract.
- Contract Position Number
-
The number of the sales contract line.
- Contract Sales Office
-
The sales office that is responsible for the sales contract.
- Contract Ignored
-
If this check box is selected, a valid contract is present, but it is not linked to the order line.
This check box is selected if one of the following is applicable:
- Multiple contracts are offered for selection, but no contract is linked to the order line.
- A previously linked contract is manually unlinked from the order line.
Note: This check box is cleared, if a contract is automatically unlinked based on updates to fields. - Price Changes Allowed
-
If this check box is selected, and if the sales order line is released to Invoicing , you can still change the price and discount information for this sales order line in the Change Prices and Discounts after Delivery (tdsls4122m000) or Change Prices and Discounts of Sales Invoice Lines (tdsls4132m000) session.
If this check box is cleared, you can no longer change the price and discount information. The actual delivery line is too far in the invoicing process.
- Price
- Sales Price Unit
-
The unit on which the sales price is based. This unit can differ from the item's inventory unit.
Note:The price is recorded by unit. If the sales price unit differs from the inventory unit, you must specify the sales price unit in the MCS Parameters (tcmcs0100s000) session. In that session, you specify the factor used to convert the alternative unit (sales price unit) to the inventory unit.
The sales price unit and the inventory unit must be the same for cost items or service items.
- Price Stage
-
Default value
From the Sales Order Lines (tdsls4101m000) session.
- Material Price
-
- Price excluding Material Price Surcharges
-
- Material Price Surcharges
-
material price surcharges
- All Materials have Actual Prices
-
If this check box is selected, for all materials that are linked to the line, material actual prices are available.
- Customs Value
- The customs value of the delivery item linked to
the sales order actual delivery line.Note:
- This value is defaulted from the Customs Value field in the Shipment Lines (whinh4131m000) session if warehouse is used for the item.
- This value is defaulted from the Customs Value field in the Warehouse Receipt Lines (whinh3512m100) session in case of return orders.
- This value is defaulted from the Customs Value field in the Sales Deliveries (tdsls4101m200) session in case of sales deliveries.
- When the order line for zero quantities of product items is directly released to invoicing, this field is defaulted from the Customs Value field of the order line in the Sales Order Lines (tdsls4101m000) session.
- This value is expressed in the customs value currency for an inventory unit if the quantity on sales order line is not equal to zero. If order line quantity is zero, the customs value represents the customs value amount.
- Customs Value Currency
- The code of the currency in which the
customs value is expressed.Note:
- This value is defaulted from the Customs Value Currency field in the Shipment Lines (whinh4131m000) session if warehouse is used for the item.
- This value is defaulted from the Customs Value Currency field in the Warehouse Receipt Lines (whinh3512m100) session in case of return orders.
- This value is defaulted from the Customs Value Currency field in the Sales Deliveries (tdsls4101m200) session in case of sales deliveries.
- When the order line for zero quantities of product items is directly released to invoicing, this value is defaulted from the Order Currency field of the order in the Sales Order (tdsls4100m900) session.
- This value is mandatory if the Customs Value is specified.
- Price Origin
-
The origin of the price.
Allowed values
- Item Purchase Data
- Item Sales Data
- Item Service Data
- Supplier Price Book
- Default Price Book
- Price Structure
- Not Applicable
- External
- Consumption
- Generic Price List
- Manual
- Project Cost Object
- Contract
- Variant
- Price Matrix
- Price Matrix Priority
-
- Multi Level Discount
-
If this check box is selected, a multi level discount is applied to the sales order line.
- Discount %
- Discount Amount
-
The discount amount for the price per unit.
- Discount Origin
-
The origin of the discount.
Allowed values
- Price Book Discount Structure
-
The discount originates from the price book to which a discount schedule is linked.
- External
-
The discount originates from an external package.
- Manual
-
The discount is manually entered.
- Contract
-
The discount originates from a contract.
- Discount Structure
-
The discount originates from a Pricing Control (PCG) matrix of the type discount matrix. For more information, refer to Setting up a discount matrix.
- Not Applicable
- Discount Code
- Discount Matrix
- Discount Matrix Sequence
-
- Structure Discount %
-
The discount found in a discount schedule.
- Total Promotion Discount
-
The total promotion discount based on all applied promotions.
- Determining
-
If this check box is selected, the quantity and value from the line are included when calculating total order discounts.
- Eligible
-
If this check box is selected, the calculated order discount percentage is applied to this line.
- Gross Amount
- Line Discount %
-
The line discount percentage that is subtracted from the gross amount.
- Line Discount Amount
-
The line discount amount that is subtracted from the gross amount.
- Delivered Amount
-
The total delivered amount after discounts are deducted.
The delivered amount is calculated as follows:
Delivered quantity * (price - discount amount for the order line)
- Order Currency
-
The currency in which the sales order amounts are expressed.
- Order Discount Percentage
-
The discount percentage that is subtracted from the net (delivered) amount.
- Order Discount Amount
-
The discount amount that is subtracted from the net (delivered) amount.
- Exchange Rate Type
- Rate Determiner
-
Allowed values
- Document Date
-
LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.
The rate is updated by Invoicing when the invoice is posted.
- Manually Entered
-
You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.
- Delivery Date
-
If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.
If the goods are delivered, LN uses the rate that is valid on the actual delivery date.
The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.
- Receipt Date
-
LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.
- Expected Cash Date
-
LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.
Expected cash date = expected delivery/receipt date + payment period
The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.
The rate is updated by Invoicing when the invoice is posted.
- Fixed
-
You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.
If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.
- Fixed Hard
-
You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.
If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.
If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.
- Fixed Local
-
You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.
If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.
If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.
- Fixed Local and Hard
-
You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.
If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.
If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.
- Rate/Rate Factor
- Rate Factor
- Rate/Rate Factor
-
The conversion between the home currency and the currency that is used on the sales order.
- Rate Date
-
The date that is used to determine the rate.
Note:This date is the sales order's system date, provided:
- The sales order's Order Date falls after the system date. In this case, the rate date is the order date.
- The goods are delivered and the Rate Determiner is set to Delivery Date. In this case, the rate date is the delivery date.
- The sales order is released to Invoicing and the Rate Determiner is set to Document Date, or Expected Cash Date. In this case, the rate date and other rate fields are retrieved from Invoicing .
- Self-Billing
-
If this check box is selected, self-billing applies to the line. In this case, the invoice is created by the sold-to business partner.
- Invoice
- Invoice Transaction Type
- Invoice Number
-
Note: This field is filled when the invoice line is posted in Invoicing and, as a result, the status of the invoice line is set to Invoiced.
- Invoice Date
-
Note: This field is filled when the invoice line is posted in Invoicing and, as a result, the status of the invoice line is set to Invoiced.
- Invoice Amount
-
The amount invoiced to the sold-to business partner for the actual delivery line. This amount is based on the invoiced quantity and the price and discounts for the order (delivery) line.
- Installments
-
If this check box is selected, this line has linked installments.
- Invoice Quantity
-
(Part of) the delivered quantity that is approved for invoicing, expressed in the invoice quantity unit.
The default invoice quantity for the first invoice line that is linked to the actual delivery line is:
Invoice Qty = Delivered Qty
The invoice quantity for all subsequent invoice lines that are linked to the actual delivery line is:
Invoice Qty = Delivered Qty - Total Invoice Qty - Total Rejected Qty
Note: You can overwrite the default values. - Invoice Quantity Unit
-
The unit in which the invoice quantity is invoiced.
- Invoice Quantity
-
(Part of) the delivered quantity that is approved for invoicing, expressed in the inventory unit.
The invoice quantity for the first invoice line that is linked to the actual delivery line is:
Invoice Qty = Delivered Qty
The invoice quantity for all subsequent invoice lines that are linked to the actual delivery line is:
Invoice Qty = Delivered Qty - Total Invoice Qty - Total Rejected Qty
- Rejected Quantity
-
Part of the delivered quantity that is rejected and cannot be invoiced, expressed in the rejected quantity unit.
Note:If a rejected quantity is specified, you must also define these fields before you can approve the invoice line:
- Delivery Type
- Rejection Order Type
- Rejection Reason
Note: This field is disabled if, in the Implemented Software Components (tccom0100s000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. - Rejected Quantity Unit
-
The unit in which the rejected quantity is expressed.
Note: This field is disabled if, in the Implemented Software Components (tccom0500m000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. - Rejected Quantity
-
Part of the delivered quantity that is rejected and cannot be invoiced, expressed in the inventory unit.
Note: This field is disabled if, in the Implemented Software Components (tccom0500m000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. - Rejection Reason
-
The reason for rejecting the goods. The rejection reason can only be a reason of the type Rejection of Goods.
Note: This field is disabled if, in the Implemented Software Components (tccom0500m000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. - Rejection Order Type
-
The return order type that is used to return the rejected goods. The return order type can only be a return order of the type Return Rejects.
Note: This field is disabled if, in the Implemented Software Components (tccom0500m000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. - Delivery Type
-
If the Rejected Quantity is filled, this field specifies whether and how the rejected quantity is returned.
Allowed values
-
Direct Delivery
The rejected quantity is returned to the supplier. -
Warehouse
The rejected quantity is returned to your own warehouse. -
Not Applicable
No return order is required for the rejected quantity.
Note: This field is disabled if, in the Implemented Software Components (tccom0500m000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. -
- Invoiced Amount Variance
-
The difference between the received self-billed invoice amount and the sales orderline invoice amount.
Note:- This field is enabled if the Self Billing check box is selected in the Sales Orders (tdsls4100m000) session.
- The value in this field is displayed only if the Status field is set to Invoiced or Processed.
- Linked Invoice Line
-
The number of invoice line linked to the sales order.
Note: This value can be modified only if the Confirmed check box is selected. - Correction Quantity
-
The quantity for which you do not want to invoice your business partner.
Note: This value can be modified only if the Confirmed check box is selected. - Correction Date
-
The date on which the correction line is created.
Note: This value is defaulted based on the date of correction. - Confirmed
-
Indicates that the correction line is confirmed.
- Return Warehouse
-
The warehouse to which the rejected goods are returned.
Note: This field is disabled if, in the Implemented Software Components (tccom0500m000) details session, on the Concepts (Logistics) tab, Ownership External is selected and Customer Approval is cleared. - Return Order
-
The number of the return order that is generated for the rejected goods.
- Return Order Position
- Return Order Sequence
- Approval date
-
The date the sales order invoice line is approved.
- Status
-
The status of the sales order invoice line.
Allowed values
- Free
-
The invoice line is just created and can be updated. If an invoice line has the Free status, the invoice quantity is always equal to the delivered quantity.
You can delete Free invoice lines.
- Approved
-
The invoice line is approved. After approval, you can no longer update the invoice line.
When an invoice line is approved, LN:
- Creates financial transactions.
- Updates the cost of goods sold.
- Creates a sales return order, if applicable.
- Creates a new sales invoice line, if applicable.
- Creates history for sales order lines.
- Released
-
The invoice line is released to Invoicing .
When an invoice line is released to Invoicing , LN adjusts the open balance.
- Invoiced
-
The invoice line is posted in Invoicing . As a result, LN updates invoice-related fields.
- Processed
-
The invoice line is processed as a result of processing the delivered sales order in the Process Delivered Sales Orders (tdsls4223m000) session.
Processing a delivered sales order can only be performed if the complete delivered quantity minus the rejected quantity matches the invoice quantity and is invoiced completely. All invoice lines for a sales order must have the Invoiced status and the invoice quantity plus the rejected quantity must be equal to the delivered quantity.
When an invoice line is processed, LN:
- Inserts a turnover record in the sales order actual delivery line history.
- Updates contract data.
You can delete Processed invoice lines in the Archive/Delete Sales Orders (tdsls4224m000) session.
- Consumption Status
-
The consumption status of the sales order actual delivery line.
Allowed values
- To be Consumed
-
The line includes a quantity that is still to be consumed.
- Consumed
-
The total quantity is consumed for the line.
- Undetermined
-
Not all consumption values can be determined for the line, so the status remains undetermined. This can be applicable in a basic consignment setup.
- Days Since Shipment
-
The number of days since the consigned items were shipped/delivered.
Note: Use the Sales Order Actual Delivery Consumptions (tdsls4106m200) session to track consigned inventory and the quantity consumed. - Quantity to be Consumed
-
The quantity that must still be consumed by the customer.
Note: Use the Sales Order Actual Delivery Consumptions (tdsls4106m200) session to track consigned inventory and the quantity consumed. - To be Consumed Quantity Unit
-
The unit in which the to be consumed quantity is expressed.
Note: Use the Sales Order Actual Delivery Consumptions (tdsls4106m200) session to track consigned inventory and the quantity consumed.