Purchase Order Intake Lines (tdpur4101m500)

Use this session to view the purchase order lines that are displayed based on the filter settings in the Purchase Order Intake Workbench (tdpur4601m200) session.

When you double-click a line, the Purchase Order Lines (tdpur4101m000) session is started.

Field Information

Purchase Order

The number of the purchase order.

Line

position number of an order line

Sequence

sequence number

Buy-from Business Partner

buy-from business partner

Item

item

Note: 

If the warehouse is WMS controlled:

  • And the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item of the type kit in this field.
  • This order is a return order and the Outbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a list item in this field.
  • And the Serials in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is selected in the (whwmd4100s000) session.
  • And the Serials Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a serialized item for which the Serials in Inventory check box is cleared in the (whwmd4100s000) session.
  • And the Lots Not in Inventory check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter a lot controlled item for which the Lots in Inventory check box is cleared in the (whwmd4100s000) session.

Price

purchase price

Note: 
  • If the Payment field is set to No Payment, the price is zero.
  • If the Material Pricing in Procurement check box is selected in the Material Price Parameters (tcmpr0100m000) session, this price can include material prices.

Currency

purchase currency

Purchase Price Unit

purchase price unit

Vendor Rating

If this check box is selected, the purchase order line is included when vendor rating is carried out.

Generate Freight Orders from Purchase

If this check box is selected, a freight order can be generated from the purchase order line.

Route

route

Note: 
  • If you enter a route in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Route field of the Warehousing Orders (whinh2100m000) session. You can only update the route in the current session and not in Warehousing .
  • If you leave this field empty, you can enter/update a route in Warehousing .
Carrier/LSP

carrier

Note: 
  • If you enter a carrier in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Carrier/LSP field of the Warehousing Orders (whinh2100m000) session. You can only update the carrier in the current session and not in Warehousing .
  • If you leave this field empty, you can enter/update a carrier in Warehousing .
Carrier Binding

carrier binding

Note: 
  • If you select this check box and a warehousing order is generated from the purchase order, the Carrier/LSP Binding check box in the Warehousing Orders (whinh2100m000) session is selected as well. You can only maintain this check box in the current session and not in Warehousing .
  • If you clear this check box, you can maintain this check box in Warehousing .
Planned Load Date

planned load date

Note: If the purchasing company is responsible for transportation, this is the date on which suppliers must be ready with the goods on their site, so that the goods can be picked up at the suppliers' site.
Freight Service Level

freight service level

Enter a service level to ensure that the same service level is used in the freight order as in the purchase order.

Note: 
  • If you enter a service in this field and a warehousing order is generated from the purchase order, this field is defaulted to the Freight Service Level field of the Warehousing Orders (whinh2100m000) session. You can only update the service level in the current session and not in Warehousing .
  • If you leave this field empty, you can enter/update the service level in Warehousing .
Ordered Quantity

The ordered quantity expressed in the purchase unit.

This field is filled with the value of the:

  • Confirmed Quantity field if this confirmed quantity is greater than zero.
  • Required Quantity field if the Confirmed Quantity is equal to zero.
Note: Except for cost and service items, the ordered quantity cannot be zero.
Warehouse

warehouse

Receipt Address

The address where the goods are received.

Note: If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address is displayed.
Release Date

The planned date to release the order to Warehousing . The release date is calculated by subtracting the warehouse inbound lead time from the planned receipt date.

Inventory Handling

This field indicates whether a complete item or its components are received.

When receiving components, not necessarily the first level bill of material (BOM) components are received. LN executes a top-down scan of the BOM until it finds a non-phantom component. If the BOM consists of only phantom items, the lowest level BOM components are posted.

Note: 

This field cannot be set to By Component if:

  • The warehouse is WMS controlled, and the Inbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session.
  • The purchase order is a return order with a WMS controlled warehouse, and the Outbound BOM/List Items check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session.
  • The Payment field is Pay on Use.

Lot Selection

lot selection

Note: If the warehouse is WMS controlled, the Lot Selection Same and Lot Selection Specific check boxes in the WMS Interface Parameters (whwmd2105m000) session determine whether you can select the Same or Specific value in this field.

Lot

lot

Serial Number

serial number

This field is not applicable if:

  • The Warehouse field is empty
  • The Lot Selection field is Same
  • The Subcontracted check box is cleared, unless the purchase order line is a return order line

Inspection

If this check box is selected, the items on this order line must be inspected on receipt.

This check box is unavailable if:

  • The item type is Cost, Service, or List.
  • The Direct Delivery check box in the Purchase Order Types (tdpur0194m000) session is selected for the purchase order type.
  • The Collect Order check box in the Purchase Order Types (tdpur0194m000) session is selected for the purchase order type.
  • The Inventory Handling field in the current session reads By Component.
Note: When you create a purchase order line for the item, by default, this check box receives the same value as the Inspection check box in the Items - Purchase Business Partner (tdipu0110m000) session. If no combination of item and business partner is specified in the Items - Purchase Business Partner (tdipu0110m000) session, this check box is selected only if the same check box is also selected in the Ship-from Business Partner (tccom4121s000) and Item - Purchase (tdipu0601m000) sessions.

Purchase Unit

purchase unit

Conformance Reporting

The conformance reporting code linked to the item.

Note: You can specify a conformance reporting code only if the Inspection check box is selected in this session.

Default value

The conformance reporting code is defaulted as follows:

  1. From the Purchase Contract Lines (tdpur3101m000) session.
  2. If first article inspection (FAI) applies to the item, from the Specific First Article Inspection Rules (qmptc0116m100) session.
  3. From the Items - Purchase Business Partner (tdipu0110m000) session.
  4. From the Items - Purchase (tdipu0101m000) session.

Shipment

shipment ID

Supplier ASN Number

The buy-from business partner's ASN number.

First Shipment
The advance shipment notice with the earliest creation date that is linked to the receipt line.
Goods in Transit
The total quantity of the related advance shipment notice lines that have been shipped but have not yet been received for the inbound-order line.

Goods in transit apply to shipment notices related to purchase order lines or purchase schedule lines.

Goods in Transit in Inventory Unit

The quantity of the goods in transit expressed in inventory unit.

Receipt Number

receipt number

Receipt Line Number

The number of the receipt line that is linked to the receipt number in Warehousing . You can register receipts in the Warehouse Receipt (whinh3512m000) session.

Receipt Amount

The net line amount for a specific receipt of goods. The net line amount excludes the tax and order discount. The net line amount is expressed in the order currency.

The calculation is as follows:

  1. LN calculates and rounds the total order discount amount.
  2. LN calculates and rounds the order discount amount per order line.
  3. LN calculates the net line amount as follows:
(received quantity * price) - order discount amount per order line
Specification

If this check box is selected, a specification is linked to the purchase order line.

Demand Pegged to Sold-to Business Partner

The sold-to business partner to which this supply object has been demand pegged.

LN can use the items supplied by the current order to fulfill an order for the sold-to business partner displayed in this field.

Demand Pegged to Ship-to Business Partner

The ship-to business partner to which this supply object has been demand pegged.

LN can use the items supplied by the current order to fulfill an order for the ship-to business partner displayed in this field.

Planned Receipt Date

planned receipt date

Note: If Purchase Control is responsible for transportation and consequently a freight order is generated from the purchase order line, the Planned Receipt Date must be considered as the planned unload date, the date when the goods must be available in the warehouse.

Demand Pegged to Business Object

The type of order to which this order has been demand pegged.

Note: 

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference

Allowed values

Service (Manual)

Maintenance Sales Order

maintenance sales order

Maintenance Sales (Manual)

Maintenance Work Order

maintenance order

Maintenance Work Order (Manual)
Sales Order

sales order

Sales Schedule

sales schedule

Not Applicable

Sales (Manual)

Service Order

service order

Business Object

The order or order line, to which the items in this order have been demand pegged.

Note: 

The following fields are always used in combination; together, they identify the relevant order or order line:

  • Business Object Type
  • Business Object
  • Business Object Reference

Demand Pegged to Reference

The reference code to which this supply object has been demand pegged.

LN can only use the items supplied by the current order to fulfill a demand specified by the reference displayed in this field.

LN can use this field in two ways:

  • If the Sold-to Business Partner field is filled, LN uses the Reference field to record a reference code defined by a customer.
  • If the Sold-to Business Partner field is empty, LN uses the Reference field to record an internal reference.

You can use a reference code to keep a collection of parts linked together, even if they follow different routings, for example, if some of the parts are transported to a subcontractor to be returned later.

Option List ID

option list ID

Note: 

Option list IDs are used on purchase orders to handle received configured items that deviate from the ordered configured items.

You have the following options:

  • The deviating configured item is received as an unexpected warehouse receipt and registered in the Purchase Orders (tdpur4100m000) session as a purchase order with the Warehousing Receipt origin. Therefore, the deviating item is not received against the schedule line, which remains open for receiving the correct configured item.
  • The deviating configured item is first received against the schedule line, but then returned by means of a return order.

As a result, this field can only be specified if, in the Purchase Orders (tdpur4100m000) session, the purchase order's Origin is Warehousing Receipt, or the purchase order is a return order of the Return Inventory order type.

Click Option List to view the configured item 's options and features in the Option List (tcibd4522m000) session.

Purchase Type

purchase type

Note: A control account is defined for every purchase type. When purchase invoices are posted, LN retrieves the purchase type to determine the control account that must be used for posting.

General Ledger

GL code

You can only enter a GL code if the following applies:

  • The item is a cost item or a service item.
  • The Use General Ledger Codes for Ledger Account Entry check box is selected in the Procurement Parameters (tdpur0100m000) session.

You cannot enter a GL code if:

  • An LN project is used.
  • The purchase order originates from LN Service .
  • The purchase order is a direct delivery.
Note: 
  • It is not mandatory to enter a GL code.
  • LN Financials checks whether the GL code exists in the financial company of the financial transaction. The financial company that is used depends on the financial department or purchase office.
  • After the goods are received, you can no longer change the GL code.

Ledger Account

ledger account

You can only enter a ledger account if the following applies:

  • The item is a cost item or a service item.
  • The Use General Ledger Codes for Ledger Account Entry check box is cleared in the Procurement Parameters (tdpur0100m000) session.

You cannot enter a ledger account if:

  • An LN project is used.
  • The purchase order originates from LN Service .
  • The purchase order is a direct delivery.
Note: 
  • It is not mandatory to enter a ledger account.
  • LN Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the financial department or purchase office.
  • After the goods are received, you can no longer change the ledger account.

Confirmed Quantity

The ordered quantity that is confirmed by the supplier.

Note: 
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is not applicable in case of operation subcontracting and for orders with the Subcontracting Purchase Order origin.
  • Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.
Dimension 1

Use this field to select the dimension of this dimension type that you want to use.

You can only enter a ledger account and dimensions if the following applies:

  • The item is a cost item or a service item.
  • The Use General Ledger Codes for Ledger Account Entry check box is cleared in the Procurement Parameters (tdpur0100m000) session.

You cannot enter a ledger account and dimensions if:

  • An LN project is used.
  • The purchase order originates from Service .
  • The purchase order is a direct delivery.
Note: 
  • It is not mandatory to enter a ledger account and dimensions.
  • Financials checks whether the ledger account exists in the financial company of the financial transaction. The financial company that is used depends on the financial department or purchase office.
  • After the goods are received, you can no longer change the ledger account.

Confirmed Receipt Date

confirmed receipt date

Budget Exception

If this check box is selected, the budget check has failed for the order line.

To continue with the purchase order procedure, you must first resolve the budget exception. You can, for example, change the line amount or the linked budget account distribution (BAD) in the Budget Account Distribution (tcbgc1100m000) session.

Note: 

This check box can only be selected if the following are applicable:

  • The Check Available Budget check box is selected on the Purchase Orders tab of the Budget Control Policy (tfbgc0110m000) session.
  • Insufficient budget is available for the checked line.
  • The When Budget is Exceeded field is set to Block in the Budget Control Policy (tfbgc0110m000) session.

Payment Terms

payment terms

Default value

The following defaulting logic applies:

  • If the purchase order line is generated from a delivery contract, the payment terms are defaulted from the contract header.
  • If the purchase order line is generated from a request-for-quotation (RFQ), the payment terms are defaulted from the RFQ.
  • If the purchase order line is a return order line, the payment terms are defaulted from the Payment Terms for Credit Notes field in the Invoice-from Business Partner (tccom4122s000) session.
  • If the purchase order line is generated from another origin or is manually entered, the following defaulting sequence applies:
    1. If a contract is linked to the purchase order line, the payment terms are defaulted from the contract header.
    2. The payment terms are defaulted from the purchase order header.
Payment Agreement

payment agreement

Trade Type

The trade type of the letter of credit (L/C).

Letter of Credit Required

If this check box is selected, a letter of credit (L/C) must be linked to the current document.

Letter of Credit ID

The letter of credit (L/C) linked to the current document.

Bank Guarantee - Beneficiary Required

If this check box is selected, the bank guarantee defined as a beneficiary must be linked to the current document.

Note: 

This field is displayed only if:

  • The Trade Management check box is selected in the Implemented Software Components (tccom0100s000) session.
  • The Import and Domestic Inbound check boxes are selected for any financial company in the Financial Trade Management Parameters (tcgtc9199m000) session.

This field is not applicable if:

  • The purchase order is a return order lines.
  • If the Warehouse is not specified for the order line.
  • When at least one related order line is linked to a bank guarantee as a beneficiary.

You cannot modify the value in this field:

  • If the Internal Change Request check box is selected in the Purchase Order Change Requests (tdpur4100m500) for the change request linked to the current document.
  • When a bank guarantee is linked to the purchase order as a beneficiary.
  • When the receipt is performed for the order line.
  • When at least one related order line is released to Warehousing .

This value is defaulted from the Bank Guarantee - Beneficiary Required field for the detail order lines and the backorder lines if the Bank Guarantee - Beneficiary Required check box is selected for the purchase order in the Purchase Orders (tdpur4100m000) session.

Bank Guarantee - Beneficiary

The unique identification number of the bank guarantee as a beneficiary that is linked to the current document.

Multi Bank Guarantees - Beneficiary

If a check mark is displayed, multiple bank guarantees as a beneficiary are linked to the current document.

Bank Guarantee - Applicant Required

If this check box is selected, the bank guarantee defined as an applicant must be linked to the current document.

Note: 

This field is displayed only if:

  • The Trade Management check box is selected in the Implemented Software Components (tccom0100s000) session.
  • The Import and Domestic Inbound check boxes are selected for any financial company in the Financial Trade Management Parameters (tcgtc9199m000) session.

This field is not applicable if:

  • The purchase order is a return order.
  • When at least one related order line is linked to a bank guarantee as an applicant.

You cannot modify the value in this field:

  • If the Internal Change Request check box is selected in the Purchase Order Change Requests (tdpur4100m500) for the change request linked to the current document.
  • When a bank guarantee is linked to the purchase order as a beneficiary.
  • When the receipt is performed for the order line.
  • When at least one related order line is released to Warehousing .

This value is defaulted from the Bank Guarantee - Applicant Required field for the detail order lines and the backorder lines if the Bank Guarantee - Applicant Required check box is selected for the purchase order in the Purchase Orders (tdpur4100m000) session.

Bank Guarantee - Applicant

The unique identification number of the bank guarantee as an applicant that is linked to the current document.

Multi Bank Guarantees - Applicant

If a check mark is displayed, multiple bank guarantees as an applicant are linked to the current document.

Confirmation Accepted

If this check box is selected, the Confirmed Quantity is accepted by the buyer. No further negotiations are possible with the supplier.

Note: 
  • This field can only be filled if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.
  • If a confirmed quantity of zero is accepted, the order line is automatically canceled.
Invoice

invoice number

Invoice Date

invoice date

Invoiced Quantity

The invoiced quantity for the purchase order line, expressed in the inventory unit.

Note: The invoiced quantity is increased if purchase order lines are processed in the Process Delivered Purchase Orders (tdpur4223m000) session.
Invoice Amount

The invoiced amount for the purchase order line, expressed in the order currency.

Note: The invoiced amount is increased if purchase order lines are processed in the Process Delivered Purchase Orders (tdpur4223m000) session.
Self-Billing

If this check box is selected, self-billing is used for purchase order lines that you issue to the buy-from business partner.

If this check box is cleared, the purchase invoice is created by the buy-from business partner and received by your company.

Invoice after

You can indicate for a purchase order line when a self billed invoice can be generated.

  • Inspection

    Self bills can be generated after the goods are inspected and approved.

  • Receipt

    Self bills can be generated after the goods are received or consumed.

Self-Billing Date Type

If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices.

Self-Billing Method

If the Self-Billing check box is selected, you must select a self-billing method, which determines how self-billing is carried out.

The self-billing method determines, among other things, the criteria for composing the invoice, the invoicing interval, the output medium, and so on.

Payment

Use this field to define the payment between the purchase office, which issues the purchase order, and the supplier.

Note: 
  • This field is set to Pay on Receipt if the Subcontracted check box is selected for the order line.
  • This field is set to No Payment if the Customer Furnished Materials check box is selected for the order type in the Purchase Order Types (tdpur0194m000) session.
  • This field is set to Pay on Use if the Consignment Replenishment check box is selected for the order type in the Purchase Order Types (tdpur0194m000) session.

  • This field cannot be set to Pay on Receipt for the following order types:

    • Consignment replenishment.
    • Consignment payment.
    • Return rejects (unless Payable to Supplier is applicable).

  • This field cannot be set to Pay on Use if the following applies:

    • Delivery is not to a warehouse.
    • Delivery is to a project warehouse.
    • A sold-to business partner is linked to the warehouse.
    • The quantity is less than zero for return order lines.
    • The item is a cost, service, tools or subcontracting item.
    • The Release to Warehousing check box is cleared for the item in the Items - Purchase (tdipu0101m000) session.

  • This field cannot be set to No Payment if the following applies:

    • Delivery is not to a warehouse.
    • Delivery is to a project warehouse.
    • A sold-to BP is linked to the warehouse.
    • The order is a Purchase Payment order.
    • The order is an inbound consignment replenishment order.
    • The item is a cost, service, tools or subcontracting item.
    • The Release to Warehousing check box is cleared for the item in the Items - Purchase (tdipu0101m000) session.

Default value

This field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Pay on Receipt
Pay on Use
No Payment
Not Applicable

Actual Receipt Date

actual receipt date

Owner

The owner of the purchase order line item.

An owner can be specified only if the Payment field is Pay on Use or No Payment, the purchase order line is a VMI direct delivery line, or service subcontracting applies to the line.

Note: This field if is applicable only if the Ownership External check box is selected in the Implemented Software Components (tccom0100s000) session.

Default value

A default owner is determined as follows:

  • Payment is Pay on Use

    Defaulted from the Buy-from Business Partner in this session.

  • Payment is No Payment

    Defaulted from the Buy-from Business Partner in this session.
  • If the purchase order line contains customer furnished material, defaulted from the sold-to business partner of the top demand sales order.

  • VMI direct delivery

    Defaulted from the Sold-to Business Partner of the linked sales order.

  • Service subcontracting

    Defaulted from the linked service order or work order.

Payment (Internally)

Use this field to define the payment between the purchase office, which issues the purchase order, and the warehouse, which receives the purchase order.

This field is only applicable if the purchase office and the warehouse belong to different enterprise units.

Note: 
  • You can only define this field if the Ownership Internal check box is selected in the Implemented Software Components (tccom0100s000) session.

  • This field is set to Not Applicable if the following applies:

    • The Payment field is set to No Payment.
    • The quantity is less than zero for return order lines.
  • This field is set to Pay on Receipt if the Subcontracted check box is selected for the order line.
  • If the buy-from business partner is an internal business partner, this field cannot be set to Pay on Use.

Default value

This field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Pay on Receipt
Pay on Use
No Payment
Not Applicable

Payment (Direct Delivery)

Use this field to define the payment between the purchase office, which issues the purchase order, and the customer.

This field applies if a purchase order is created at the supplier's site for directly delivering goods to a VMI warehouse at the customer's site by a third party.

Note: 
  • You can only define this field if the Ownership External check box is selected in the Implemented Software Components (tccom0100s000) session.
  • This field is set to Not Applicable if the warehouse has no linked sold-to business partner or delivery is not to a warehouse..
  • If the warehouse has a sold-to business partner linked to it, this field cannot be set to Not Applicable.
  • If the direct delivery is planned by Enterprise Planning and this field is set to Pay on Receipt, a sales order is generated to handle the payment between the purchase office and the receiver of the goods.

Default value

If the warehouse has a sold-to business partner linked to it, this field is defaulted from the Order Terms and Conditions (tctrm1130m000) session.

Allowed values

Pay on Receipt
Pay on Use
No Payment
Not Applicable

Return Ownership

Use this field to define the ownership of the goods if goods must be returned.

Based on the purchase order's Payment field, the owner can be the company ( Pay on Receipt), the supplier ( Pay on Use), or the customer ( No Payment). With this Return Ownership field, Warehousing determines which inventory must be returned.

Note: 
  • If the Payment field is set to Pay on Receipt, this field is set to Company Owned.
  • If the Payment field is set to No Payment, this field is set to Consigned or Customer Owned.

Allowed values

Company Owned

company owned

Consigned

consigned

Customer Owned

customer owned

Return as Issued

When items are returned from the production environment to the warehouse, for example, because fewer items were required than issued for production, the original owner at the time of issue will become the owner again (unless the items are damaged).

Deferred

The date the ownership is transferred from supplier to customer is still unknown. The change date is determined after the items are picked, and depends on both the warehouse types involved in the goods transfer and the agreement between supplier and customer.

Not Applicable

Your own organization owns the inventory. Ownership behavior refers only to not-owned inventory.

Exempt

If this check box is selected, tax exemption applies.

Note: 

If the Tax Exempt Level parameter in the Tax Parameters (tctax0100m000) session is set to:

  • Limited and you select this check box manually, the Tax Code is defaulted from the Exempt Purchase field of the Tax Handling (tctax0138m000) session. If you clear this check box manually, the tax code is not changed.
  • Extended and you select this check box manually, the Tax Code is not changed. If you clear this check box manually, the Exemption Reason and Exemption Certificate fields are cleared and disabled.

Tax Country

The country used for tax purposes.

Tax Code

The tax code that applies to the purchase order line.

Received Quantity

The received quantity expressed in the inventory unit.

Identification Number

tax ID

Business Partner Tax Country

The country in which the business partner has the tax ID.

Business Partner Identification Number

The business partner's tax ID.

Note: The business partner's tax ID is date effective. To determine and display the correct tax ID for the business partner, LN uses the planned receipt date.

Tax Classification

tax classification

Default value

This field is defaulted from the purchase order header.

Landed Costs Classification

landed costs classification

Landed Cost Amount

landed costs

Stage Payment Amount

The total amount of supplier stage payments linked to the purchase order line.

Note: On the appropriate menu, you can click Supplier Stage Payments to view the stage payments in the Supplier Stage Payments (tdpur5120m000) session.

Ready for

The description of the activity.

Exemption Reason

The reason why your own company is exempt from sales tax.

Note: 
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.
  • The reason code must be of the Tax Exemption type and must be date effective, as valuated by the Order Date.

Exemption Certificate

Your own exemption certificate.

Note: 
  • LN prints the exempt reasons on the invoices.
  • This field only applies if the Tax Exempt Level parameter is set to Extended in the Tax Parameters (tctax0100m000) session.
  • This field is defaulted from the method that is used to retrieve tax details, as defined in the Search Sequence Tax Libraries group box of the Tax Parameters (tctax0100m000) session.

Project

The project code for which the item is required.

Element

element

Activity

The unique identification of an activity.

Origin

The origin of the purchase order line.

Allowed values

EP

The order has resulted from the execution of the Transfer Order Planning (cppat1210m000) session in Enterprise Planning .

Sales
  • The order has resulted from a direct delivery or cross-docking order and is generated from the Transfer Purchase Order Advice (whina3212m000) session in Warehousing .
  • The order has resulted from the execution of the Generate Purchase Orders (tdsls4241m000) session
Service

The order has resulted from the execution of the Service Order Resource Planning (tssoc2260m000) session in Service .

Requisition

The purchase object has resulted from the execution of the Convert Purchase Requisitions (tdpur2201m000) session.

Copy from Actual Order

The order has resulted from the execution of the Copy Purchase Order (tdpur4201s000) session.

Copy from Order History

The order has resulted from the execution of the Copy Purchase Order (tdpur4201s000) session.

Assembly

The order has resulted from the execution of the Generate WIP Transfer (tiasc7200m000) session in Manufacturing .

Commingling

The order has resulted from the execution of the Commingle Purchase Orders (tdpur4210m000) session.

Maintenance

The order has resulted from the execution of the Plan Work Orders (tswcs3200m000) session in Service .

Warehousing

The order has resulted from the execution of one of the following sessions in Warehousing :

  • Transfer Purchase Order Advice (whina3212m000)
  • Generate Orders (KANBAN) (whinh2200m000)
  • Generate Orders (TPOP) (whinh2201m000)
  • Generate Orders (OCB) (whinh2205m000)
Contract

The order has resulted from the execution of the Generate Purchase Orders (tdpur3204m000) session, or the RFQ has resulted from the execution of the Generate RFQs from Contracts (tdpur3201m000) session.

RFQ

The order has resulted from the execution of the Convert RFQs (tdpur1202m000) session.

Manual

The purchase object is manually specified in the relevant session.

External

The purchase object is created by an application other than LN.

Job Shop Control

The order or requisition has resulted from the generation of a subcontracted service for a production order in Manufacturing . This origin is applicable in case of operation subcontracting.

Routing

The purchase requisition has resulted from the generation of a subcontracted service for a routing operation in Manufacturing . This origin is applicable in case of operation subcontracting.

Subcontracting Purchase Order

The purchase supply order or schedule is generated in the Purchase Order Material Supply Lines (tdpur4116m000) session or the Generate Supply Orders for Subcontracting (tdpur4216m000) session. The purchase order/schedule contains supply lines to order the required material from the buy-from business partner who delivers the goods to the administrative warehouse (supply-to warehouse), which represents the subcontractor's shop floor warehouse.

Project

The order has resulted from the execution of the Transfer Planned PRP Purchase Orders (tppss6230m000) session in Project .

Warehousing Receipt

The order is generated automatically for an unexpected warehouse receipt. As a result, the goods can be received against the generated purchase order.

Warehousing Receipt purchase orders can only be generated if the Generate Order for Unexpected Warehouse Receipt check box is selected for the item and business partner in the Items - Purchase Business Partner (tdipu0110m000) session.

Purchase Payment

The order is generated automatically for a consumption of consigned inventory that cannot be linked to an existing purchase order or schedule.

This applies in the following situations:

  • The purchase order type is a Consignment Replenishment order type, as defined in the Purchase Order Types (tdpur0194m000) session.
  • The Consigned check box is selected for the purchase schedule in the Purchase Schedules (tdpur3110m000) session.
  • Consumption is for an adjustment order.
  • Consigned inventory is replenished by means of a Purchase (Manual) warehousing order.
  • Item inventory is handled by component, consumption is by component.

If no receipt is available yet, a receipt is generated in Purchase Control based on the number group for warehouse receipts, and a purchase payable receipt is created.

Extension

extension

Note: This field is empty and unavailable if the Peg Distribution check box is selected in this session.

Cost Component

cost component

Note: This field is empty and unavailable if the Peg Distribution check box is selected in this session.

Peg Distribution

If this check box is selected, a peg distribution is linked to this Purchase Order Line.

Note: Manual changes in this session can affect the linked peg distribution. If this is the case, and if the Manual Project Peg Modification check box is selected in the Project Pegging Parameters (tcpeg0100m000) session, a window is displayed in which you must specify the change reason. The project peg changes and the reason codes are logged in the Cost Peg Audit History (tpctm2500m000) session.

Acknowledgment

The purchase order acknowledgement's code.

Change Order Sequence

change order sequence number

Change Reason

change reason

Default value

This field is defaulted from one of the following fields in the Purchase Order Parameters (tdpur0100m400) session:

  • Default Change Reason Code for Add Order Line
  • Default Change Reason Code for Change Order Line
  • Default Change Reason Code for Cancel Order Line
Note: If required, you can overwrite the default change reason code.
Change Type

change type

Default value

This field is defaulted from one of the following fields in the Purchase Order Parameters (tdpur0100m400) session:

  • Default Change Type for Add Order Line
  • Default Change Type for Change Order Line
  • Default Change Type for Cancel Order Line
Note: If required, you can overwrite the default change type code.
Conversion Factor Purchase to Inventory Unit

conversion factor

Material Supply Lines

If this check box is selected, material supply lines are linked to the purchase order line.

You can view the material supply lines in the Purchase Order Material Supply Lines (tdpur4116m000) session.

Supplier Stage Payments

If this check box is selected, supplier stage payments are linked to the purchase order line.

You can view the supplier stage payments in the Supplier Stage Payments (tdpur5120m000) session.

Critical in Planning

If this check box is selected, this plan item is critical in master planning. This means that in the master-planning process in Enterprise Planning , this item is treated as a critical component.

In order planning, all components are taken into account. In master planning, only critical components are considered.

Note: Master planning uses an item's bill of critical materials (BCM) for production planning. As a rule, the BCM is derived from the BOM, and contains only those components that are designated as critical in master planning. You can generate a BCM for an item in the Generate Bill of Critical Materials (cprpd3220m000) session.

Effectivity Unit

effectivity unit

Note: 
  • If a purchase order is created automatically, the effectivity unit of the planned purchase order from LN Enterprise Planning is defaulted to the current field.
  • When a purchase order is created, either manually or automatically from Enterprise Planning, LN checks whether the purchase business partner is valid for the effecivity unit on the purchase order line.
  • If the warehouse is WMS controlled, and the Effectivity Units check box is cleared for the warehouse in the WMS Interface Parameters (whwmd2105m000) session, you cannot enter an effectivity unit in this field.

Item Cross Reference

The alternative way of communicating with the business partner about items.

Allowed values

ICS

item code system

MPN

manufacturer part number

Not Applicable

No item cross reference is applicable.

Default value

This field is defaulted from the Item Cross Reference field of the Buy-from Business Partner (tccom4120s000) session.

Item Code System

The item code system's code. The item code system is used to search for an item in an alternative way, for instance by the buy-from business partner's item code.

Note: You can only define this field if the Item Cross Reference field is set to ICS.
Cross Reference Item

The item code that is used to indicate the item in the Item field.

The Item Cross Reference field determines the item code that you can select.

  • ICS

    You can select a code in the item code system from the Item Code System - Items (tcibd0104m000) session.

  • MPN

    You can select a manufacturer part number (MPN) from the Manufacturer Part Numbers (tdipu0145m000) or Items by MPN (tdipu0149m000) session.
Note: The MPN must have the status Approved on the Order Date.

Standard Description

If this check box is selected, the standard item description is printed on the order line. If an order line text is also present, the standard item description precedes the printout of the order line text.

If this check box is cleared, only the order line text, if present, is printed on the order line.

Preferred Manufacturer Part Number

The preferred manufacturer part number (MPN) for the item.

Manufacturer

The item's manufacturer, or the manufacturer that is linked to the manufacturer part number (MPN).

Manufacturer Item

The item code used by the manufacturer to identify the item specified.

Engineering Item Revision

The revision of the engineering item.

Subject to Trade Compliance

If this check box is selected, global trade compliance applies to the line.

Note: This field is available only if the Import check box is selected in the Trade Management Parameters (tcgtc0100m000) session.

Subcontracted

If this check box is selected, operation subcontracting, item subcontracting, or service subcontracting is applicable for the item.

Subcontracting Reference

A reference that is sent by the manufacturer to the subcontractor to enable the subcontractor to link the subcontracting purchase order to the supplied materials. The subcontractor stores the subcontracting reference in its specification as allocated to reference

Note: This field is filled with the subcontracted purchase order/position/sequence number.

Subcontractor Site

The Site of the subcontractor.

Note: 

This field is applicable only when

  • Resource by Site is active.
  • manufacturing process is enabled.
  • Subcontracted option is selected.

The Valid Site and Procurement Data fields are enabled.

For Commingling

If this check box is selected, the purchase order line is waiting for commingling. You must commingle and approve the commingled purchase order line.

Note: 
  • This check box is only available if the Commingling for Manual check box is selected in the Purchase Order Parameters (tdpur0100m400) session and the For Commingling check box is selected for the purchase order line item in the Items - Purchase Business Partner (tdipu0110m000) session.
  • If the Origin is EP and the Peg Distribution check box is selected, you cannot select the current check box.

Required Quantity

The ordered quantity that is required by the supplier.

Note:  Enterprise Planning uses the ordered quantity and required ordered quantity, as stored in the planned inventory transactions, to check whether the confirmed quantities are enough to meet the planned quantities, or whether additional supply is required.
Required Quantity Unit

The unit in which the Required Quantity is expressed.

Changed Receipt Date

changed receipt date

Cancellation in Process

If this check box is selected, this purchase order line cannot be canceled because it includes one or more supplier stage payment lines with the Released or Invoiced status. When these lines receive the Processed status, the purchase order line is canceled.

For purchase order lines with this check box selected, you can specify correction stage payment lines in the Supplier Stage Payments (tdpur5120m000) session to credit the invoiced amounts.

Order Date

order date

Note: 
  • This date can be manually changed to a date in the past or in the future.
  • If the Log Financial Economic Transactions field in the Procurement Parameters (tdpur0100m000) session has the value Standard Cost, the order date cannot be after the current date.
  • If the purchase order is a counter order, the order date is used to define the standard cost. If no standard cost is found, the order line cannot be saved.

Default value

  • Manual order entry

    The current (creation) date.

  • Automatic order generation

    The date as specified in the Use Creation Date as Order Date when generating Purchase Order field of the Purchase Order Parameters (tdpur0100m400) session.

Details

If this check box is selected, the order line is split up into multiple line details. If you click Order Line Details on the appropriate menu, you can view the various line details in the Purchase Order Line (tdpur4601m000) session.

Line details are used to divide orders for large quantities into several receipts without the need to generate separate orders for each receipt.

Linked Data

If this check box is selected, at least one order is linked to the purchase order line.

Click Purchase Order Line - Linked Information on the appropriate menu to view the linked order(s) in the Purchase Order Line - Linked Information (tdpur4502s000) session.

Approved

If this check box is selected, the purchase order line is approved by an authorized approver.

Note: LN clears this check box if you change any price related information on the purchase order.

Blocked

If this check box is selected, the purchase order line is blocked.

Canceled

If this check box is selected, this purchase order line is canceled.

Order Confirmation Date

order confirmation date

Receipt Date for Pricing

The receipt date that is used to retrieve the standard cost for the order line.

This date can be one of the following:

  • The Changed Receipt Date.
  • If the Changed Receipt Date is not filled, the Confirmed Receipt Date.
  • If the Confirmed Receipt Date is not filled, the Planned Receipt Date.

This date cannot precede the Order Date.

Note: 

This field is used to retrieve the standard cost for the order line if the following conditions are met:

  • The Item Type in the Items (tcibd0501m000) session is not set to:
    • Cost
    • Service
    • List
  • The purchase order is not a subcontracting order.
  • The Project field is empty.
  • The inventory-valuation method is set to Standard Cost in the Inventory Valuation Methods (whina1100m000) session.

If all of these conditions are met and LN cannot retrieve the standard cost, you cannot save the order line.

Price Origin

The origin of the price.

Allowed values

Item Purchase Data
Item Sales Data
Item Service Data
Supplier Price Book
Default Price Book
Price Structure
Not Applicable
External
Consumption
Generic Price List
Manual
Project Cost Object
Contract
Variant
Price Matrix

The matrix definition of the price matrix, if the Price Origin is set to Price Structure.

Price Matrix Sequence

matrix priority

Price Stage
The price stage applicable for the purchase order.
Note: You can modify the price stage if the status of the response line is Sent, or Responded or Negotiating (provided the negotiation line is not acknowledged for the response line in the RFQ Negotiations (tdpur1109m000) session).
Contract

purchase contract

You can click:

  • Unlink Contract, to unlink an already linked contract.
  • Link Contract, to link a contract to the purchase order line.

Contract Position

position number of a contract line

Contract Purchase Office

The purchase office related to the contract.

Contract Ignored

If this check box is selected, a valid contract is present, but it is not linked to the order line.

This check box is selected if one of the following is applicable:

  • Multiple contracts are offered for selection, but no contract is linked to the order line.
  • A previously linked contract is manually unlinked from the order line.
Note: If a contract is automatically unlinked due to field updates, this check box is cleared.
Material Price

The purchase order line's total material price.

Price excluding Material Price Surcharges

The purchase order line's initial price.

Material Price Surcharges

The total of all material price surcharges for the purchase order line.

All Materials have Actual Prices

If this check box is selected, for all materials that are linked to the purchase order line, material actual prices are available.

Order Line Text

If this check box is selected, a text is linked to the order line.

Discount Code

discount code

Discount Matrix

The matrix definition of the discount matrix, if the Discount Origin is set to Discount Structure.

Discount Matrix Sequence

matrix priority

Gross Amount

gross amount

Line Discount %

The total discount amount expressed as a percentage of the (gross) order amount.

The Line Discount % is calculated as follows:


               Line Discount Amount / (order quantity * price) * 100%
Line Discount Amount

order line discount amount

Note: The order line discount used in this formula, is the total of the level of discounts entered in the Line Discounts (tdpcg0200m200) session.
Order Discount Amount

The total of order line discount amounts for the order.

Determining

If this check box is selected, the selected order line is taken into account when the total order value is calculated to apply total order discounts to orders.

Eligible

If this check box is selected, LN applies the calculated order discount percentage to the selected order line.

Discount Origin

The origin of the discount.

Allowed values

Price Book Discount Structure

The discount originates from the price book to which a discount schedule is linked.

External

The discount originates from an external package.

Manual

The discount is manually entered.

Contract

The discount originates from a contract.

Discount Structure

The discount originates from a Pricing Control (PCG) matrix of the type discount matrix. For more information, refer to Setting up a discount matrix.

Not Applicable
Discount %

The discount percentage for the order line.

Note: Several levels of discounts can exist. If the first level of discount is a percentage, as displayed in the Line Discounts (tdpcg0200m200) session, this field is filled. If the first level of discounts is an amount, this field is empty and the Discount Amount field is filled.
Discount Amount

The discount amount for the order line.

Note: 
  • Several levels of discounts can exist. If the first level of discount is an amount, as displayed in the Line Discounts (tdpcg0200m200) session, this field is filled. If the first level of discounts is a percentage, this field is empty and the Discount % field is filled.
  • The discount amount is calculated for each unit on the order line. As a result, if the discount amount is two and the order quantity is ten, the discount amount is 20.
Multi Level Discount

If this check box is selected, a multi level discount is applied to the line.

Net Amount

net order-line amount

Note: The order line discount used in this formula, is the total of the level of discounts entered in the Line Discounts (tdpcg0200m200) session.
Invoice by Stage Payments
If this check box is selected, the item must be invoiced by stage payments.
Note: The application uses this sequence to default the check box setting:
  1. The Purchase Order session.
  2. The Items - Purchase Business Partner (tdipu0110m000) session.
  3. The Invoice-from Business Partners (tccom4522m000) session
  4. The Items - Purchase (tdipu0101m000) session.

If this check box is selected, the following are applicable:

  • For all linked detail and backorder lines, the tax data and purchase type are the same

  • These fields are empty and unavailable:

    • Payment Agreement
    • Payment Terms
    • Payment
    • Self-Billing
    • Extension
    • Cost Component
    • Invoice
    • Invoice Date
    • Invoiced Quantity
    • Invoice Amount
Note: When a supplier stage payment line or a receipt is linked to the purchase order line, this check box is no longer available.

On the appropriate menu, you can start the Supplier Stage Payments (tdpur5120m000) session in which you can view, enter, and maintain the stage payments.

If the For Commingling check box is also selected in this session, you must first commingle the purchase order line before you can specify stage payments in the Supplier Stage Payments (tdpur5120m000) session.

Default value

This field is defaulted from the Items - Purchase Business Partner (tdipu0110m000) session or the Items - Purchase (tdipu0101m000) session.

Ship-from BP

ship-from business partner

Address

The ship-from business partner's address.

Contact

The ship-from business partner's contact person.

Full Name

The contact's full name.

Delivery Terms

delivery terms

Point of Title Passage

point of title passage

Customs Value

The tax that is levied on an export article's value.

The customs value is printed on the shipment document that is checked during the customs check. If this field is filled, the customs value need not be calculated when passing the customs, which saves time and transport costs.

For direct deliveries, the customs value is passed on to the purchase order from the sales order, in which case you cannot change the customs value on the purchase order. For more information, refer to Direct delivery.

Note: 
  • The customs value only applies if the goods are delivered by Warehousing . If this field is filled and you release the order to Warehousing , the customs value is defaulted to Warehousing
  • For a subcontracted purchase order line with landed cost lines, if the Calculation Method field is set to Percentage of Valuein the Landed Cost Lines (tclct2100m000) session, the customs value, that is the standard cost of the item, is used as the value of the order line.
  • The customs value is used to calculate the landed costs for a purchase order line if:
    • The Subcontracted check box is selected for the purchase order line in the Purchase Order Lines (tdpur4101m000) session.
    • For the Landed Costs Revision Code selected in the Landed Cost Lines (tclct2100m000) session, the Calculation Method field is set to Percentage of Value in the Landed Cost Revisions (tclct1120m000) session.

Default value

The Customs Value field is defaulted with the standard cost or net price of the item. However, you can modify this value. For a subcontracted purchase order line, the Customs Value field is defaulted with the standard cost of the item.

The customs value is calculated as follows:

price - order line discounts - order header discount

You can manually change the default value.

For example, you can change the customs value if:

  • A company delivers a spare part that is covered by the guarantee. The spare part's price is zero, but the spare part's value, and as a result the customs value, is greater than zero.
  • A company lends out a machine to a business partner abroad. The price for this service is zero, however the machine's value, and as a result the customs value, is greater than zero.
Note: 
  • If Print Purchase Orders (tdpur4401m000) is an automatic activity for the applicable order procedure, the customs value is not printed. For further information on order procedure activities, see Purchase Order Type (tdpur0694m000).
  • The customs value is not printed if, in the Purchase Order (tdpur4100m900) session, you press Ctrl-P or click the print button and select Preview Purchase Orders to print purchase order data.
  • You can send purchase orders to suppliers by electronic data interchange (EDI) or Business Object Document (BOD) message. For this purpose, you must adjust the protocol if the Customs Value (tdpur401.cuva) must be included.
Extra Intrastat Info

Extra Intrastat info

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