Purchase Contract (tdpur3600m000)

Use this session to view, enter, and maintain a specific purchase contract and linked purchase contract lines.

You can specify a purchase contract header and purchase contract lines on one screen. This session enables you to quickly enter the most important information for a purchase contract and to handle the contract.

  • You can start this session from the Purchase Contracts (tdpur3100m000) overview session, by double-clicking a record, or by entering a new purchase contract. You can also start this session stand-alone.
  • To view the details of the purchase contract header, click Purchase Contract Details on the File menu of the current session. As a result, the Purchase Contracts (tdpur3100m000) details session starts.
  • To view the details of a purchase contract line, select and double-click a purchase contract line. As a result, the Purchase Contract Lines (tdpur3101m000) session starts.

Tabs

The lines on the tabs refer to these sessions:

  • Contract Lines

    Refers to the Purchase Contract Lines (tdpur3101m000) session. On this tab, you can view, enter, and maintain the lines of the purchase contract. Double-click the line for more detailed information.

  • Change Requests

    Refers to the Purchase Contract Change Requests (tdpur3100m300) session. On this tab, you can view and maintain the change requests that are linked to the purchase contract. When you double-click a line, the Purchase Contract Change Request (tdpur3600m100) session is started.

  • Prices

    Refers to the Purchase Contract Prices (tdpur3103m000) session. On this tab, you can view, enter, and maintain purchase contract price revisions. Double-click the line for more detailed information.

  • Analysis

    Refers to the Purchase Contract Line - Analysis (tdpur3513m000) session. On this tab, you can view a results analysis for the purchase contract lines.

  • Purchase Contract Line Logistic Data

    Refers to the Purchase Contract Line Logistic Data (tdpur3102m000) session. On this tab, you can view, enter, and maintain logistic agreements for a contract line. Double-click the line for more detailed information.

  • Terms and Conditions

    Refers to the Terms and Conditions Lines (tctrm1120m000) session. On this tab, you can view, enter, and maintain the terms and conditions lines of the terms and conditions agreement that is linked to the purchase contract. Double-click the line for more detailed information.
Note: 
  • You can link a purchase order or a purchase schedule to a purchase contract with the Active status.
  • To activate, de-activate, or terminate a contract, you can select the corresponding options in the session. When a contract is activated or de-activated, all linked contract lines are activated or de-activated, if possible.
  • You can use the Purchase Contract Lines (tdpur3101m000) session to activate or de-activate a single purchase contract line.
  • If you click the Show the attachments button, the Objects Links (dmcom8110m000) session starts in which you can link a document of any format to the purchase contract, or view the linked document(s).

Field Information

Business Partner

buy-from business partner

Buy-from Address

The business partner's address code.

Default value

LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session.

ZIP Code/Postal Code

The buy-from business partner's ZIP code.

Buy-from Contact

The code of the buy-from contact.

Phone

Your contact's (direct) telephone number.

Buyer

buyer

Default value

LN retrieves the default buyer from the Buy-from Business Partner (tccom4120s000) session.

Responsible Office

The purchase office of the employee assigned the required permission to access the contract. Based on this, the employee’s authorization level for the contract can be specified.

The authorization level can be set to:

  • View

    Contracts can be viewed and printed.

  • Use

    Contracts can be linked, activated, deactivated, and evaluated.

  • Modify

    Contracts can be created, updated, deleted, and terminated, and contract data can be recalculated.
Note: 

This field is validated using the authorization and security process if:

  • The Procurement check box is selected in the Authorization and Security Parameters (tcsec0100m000) session.
  • The Purchase Contract check box is selected and the Permission for field is set to Purchase Office in the Procurement Permissions (tcsec3615m000) session.

Purchase Order Type

The default purchase order type when generating purchase orders from delivery contracts.

Note: 

These purchase order types are not allowed in contracts:

  • Return orders
  • Direct delivery orders
  • Cost orders
  • Consignment payment orders
  • Collect orders
Contract

The number of the purchase contract.

Note: The default number group is the number group that is linked to the purchase office in the Purchase Office field.
Purchase Office

purchase office

Note: Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment.

Contract Type

You can select a special contract type, or a normal contract type.

Revision

The revision number of the purchase contract, which is increased after processing an approved change for the purchase contract using change requests.

Terms and Conditions ID

The terms and conditions agreement that is linked to the purchase contract.

Note: You can click Generate Terms and Conditions from Template on the appropriate menu to generate a new terms and conditions agreement from a terms and conditions template in the Generate Terms and Conditions from Template (tctrm2200m000) session. The newly generated terms and conditions agreement is automatically entered in this field.

Text

If this check box is selected, a text is present.

Status

The status of the purchase contract.

You can assign a status to each contract with these options:

  • Terminate
  • Activate
  • De-activate
Note: 

In the Purchase Contract Lines (tdpur3101m000) session, you can:

  • Maintain the status at contract line level independent of the header status.
  • Enter new contract lines for purchase contracts with the Free and Active status.

Allowed values

Free

When a contract (line) is created, the contract line status is set to Free. If the status is Free, and change requests are not used for purchase contracts , you can change the contract (line).

Active

You can link orders, schedules, and quotations to a contract (line) with the Active status.

Terminated

When a contract (line) is terminated, the contract (line) can no longer be used.

Currency

The currency in which the amounts on the contract are expressed.

Default value

LN retrieves the default currency from the Invoice-from Business Partner (tccom4122s000) session.

Contract Amount

total contract amount

This field includes the sum of the line amounts for all linked contract lines with the Free and Active status.

A contract line amount is calculated as follows:


               Agreed Quantity * Price - Discounts
Note: The price and discounts are retrieved from the applicable contract price revision.
Reference

reference A

Reference B

reference B

Confirmation Number

You can use this field to enter the buy-from business partner's confirmation number or a remark that informs you that the contract is confirmed.

If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, this Confirmation Number field must be filled to activate the purchase contract. If this field is not filled, you cannot activate the purchase contract.

Contract Date

Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future.

Default value

The current (creation) date.

Effective Date

effective date

Expiry Date

expiry date

Delivery Terms

delivery terms

Default value

LN retrieves the default value from the Buy-from Business Partner (tccom4120s000) session.

Note: The description of the delivery terms is printed on the contract acknowledgment.

Point of Title Passage

point of title passage

Payment Terms

payment terms

Default value

  • When you enter the contract, LN retrieves the default payment terms from the Invoice-from Business Partner (tccom4122s000) session.
  • When the purchase contract is filled manually on the purchase order header, these payment terms are defaulted to the order header.
  • If the contract results from a request-for-quotation, LN retrieves the default payment terms from the RFQ Bidders (tdpur1505m000) session.
Note: The description of the payment terms is printed on the contract acknowledgment.
Original Contract

The number of the original contract on which the current purchase contract is based.

If this contract is copied from another contract, this field is automatically filled with the original contract's number.

This field can also be filled manually.

Contract Acknowledgement

You can indicate whether a contract acknowledgement must be printed.

This field is defaulted from the Print Contract Acknowledgment field in the Purchase Contract Parameters (tdpur0100m300) session.

Print Status

This field shows the printing status of the contract acknowledgement.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note: 

If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed

The contract acknowledgement is not yet printed.

Printed

The contract acknowledgement is printed.

Original Printed

The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.

Draft Printed

The contract acknowledgement is printed, but not as a final acknowledgement.

Changed

The contract is changed after the final contract acknowledgement is printed.

Changes Printed

The Changed contract is reprinted as a final acknowledgement.

Business Partner

ship-from business partner

Address

address

Contact

The code of the ship-from business partner's contact.

Full Name

The contact's full name.

Warehouse

The code of the warehouse where the ship-from business partner must deliver the items.

Code

warehouse address

Note: If you do not enter a specific delivery address, LN uses the address data that is linked to the warehouse you entered in the Warehouse field.
City

The city where the ship-from business partner is established.

Country

The country where the ship-from business partner is established.

Carrier/LSP

carrier

Business Partner

invoice-from business partner

Address

address

Contact

The code of the invoice-from business partner's contact.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Business Partner

pay-to business partner

Address

address

Contact

The code of the pay-to business partner's contact.

Late Payment Surcharge

late payment surcharge

Default value

LN retrieves the default late payment surcharge from the Invoice-from Business Partner (tccom4122s000) session.

Purchase Office

The code of the logistic company. This logistic company is required to support multiple logistic companies to which the same purchase contract is associated.

Note: 
  • You must specify this value, if the Responsible Office is specified.
  • By default, this field is set to the current logistic company.

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