Generate RFQs from Contracts (tdpur3201m000)

Use this session to perform the following:

Copy purchase contract lines to requests for quotation (RFQs)
Link the generated RFQs to a range of business partners

When a contract ends, you can copy the contract to an RFQ and send the RFQ to the buy-from business partner to renew the contract.

Note: If the contract is a corporate purchase contract, only the purchase contract line is copied, not the linked purchase contract line details.

Buttons

You can select a range of contracts or specific contracts to be copied. To copy specific contracts, click Specific Contracts to start the Enter Specific Purchase Contract Numbers (tdpur3820s000) session, in which you can select up to 10 contracts to be copied.

To copy another selection of contracts, click Reset Selection. As a result, the selection you made in the Enter Specific Purchase Contract Numbers (tdpur3820s000) session is removed. To make a new selection, click Specific Contracts.

You can also select a range of business partners or specific business partners to be copied to RFQs. To copy specific business partners, click Contr Spec BPs to start the Enter Specific Bidders (tdpur1821s000) session, which you can select up to 10 business partners to be linked.

To copy another selection of business partners, click Reset Con BPs. As a result, the selection you made in the Enter Specific Bidders (tdpur1821s000) session is removed. To make a new selection, click Contr Spec BPs.

You can link, and send, the generated RFQs to a selection of business partners. To link specific business partners, click RFQ Spec BPs to start the Enter Specific Bidders (tdpur1821s000) session, in which you can select up to 10 business partners to be linked.

To link another selection of business partners, click Reset RFQ BPs. As a result, the selection you made in the Enter Specific Bidders (tdpur1821s000) session is removed. To make a new selection, click RFQ Spec BPs.

Field Information

Based on Approved Supplier List

If this check box is selected, the generated requests for quotation (RFQs) are linked to business partners that are approved for the item in the Items - Purchase Business Partner (tdipu0110m000) session.

Note: If this check box is cleared, the RFQ Spec BPs button is enabled. If you click this button, the Enter Specific Bidders (tdpur1821s000) session is started in which you can make a selection of specific business partners to be linked to the generated RFQs.

RFQ Series

The series for the requests for quotation to be generated.

Maximum Number of Bidders

Specify the maximum number of buy-from business partners that you want to be linked to the generated requests for quotation.

Criteria Set

The RFQ criteria set that you want to be linked to the requests for quotation.

Ignore contracts for which RFQ already created?

If this check box is selected, the purchase contracts for which requests for quotation (RFQs) are already created, are ignored when the selected purchase contract lines are copied to RFQs.

If this check box is cleared, although an RFQ is already generated for a contract, a new RFQ is created from the contract.

Include Terminated Contract Lines

If this check box is selected, the purchase contract lines with the Terminated status are also copied to RFQs.

Bidder

Define which business partners must be linked to the contract.

Note:

You can only specify this field if the Based on Approved Supplier List check box is cleared.
To link specific business partners to the generated RFQs, click RFQ Spec BPs to start the Enter Specific Bidders (tdpur1821s000) session, in which you can select up to 10 business partners to be linked.

Fill Purchase Office in RFQ

If this check box is selected, a purchase office is defaulted to the generated RFQs.

Contract Type

Select the type of contract to be copied to a request for quotation.

You have the following options: