Purchase Releases (tdpur3120m000)

Use this session to create, view, maintain, and delete purchase release headers.

How LN creates purchase releases depends on whether:

The purchase schedule is a nonreferenced schedule or a referenced schedule.
A purchase release already exists and what the status of the existing purchase release is.

On the appropriate menu, you can choose:

Lines
For material releases and shipping schedules, the Purchase Release Line (tdpur3121m000) session is started in which you can view the purchase schedules that are stored under a specific purchase release.
For sequence shipping schedules, the Purchase Release Lines - Sequence Shipping Data (tdpur3523m000) session is started in which you can view the sequence shipping schedule (lines) that are stored under a specific purchase release.
Create New Revision
Creates a new release revision for a purchase release whose last release revision has the Sent status. If the purchase release only contains referenced schedules, the new release revision receives the Scheduled status. If the purchase release only contains nonreferenced schedules, the new release revision receives the Created status.
Last Revisions
Only displays the last revision of a purchase release.
All Revisions
Displays all revisions of a purchase release.
Archive/Delete Purchase Revisions
Deletes a purchase release's old revisions in the Archive/Delete Purchase Revisions (tdpur3222m200) session.

Note:

If the release type is Sequence Shipping Schedule, no purchase release lines are created in the Purchase Release Line (tdpur3121m000) session. The reason for this is that items in a sequence shipping schedule are required for a combination of vehicle number (VIN), line station, and assembly kit. For this reason, a link exists between the release header in the Purchase Releases (tdpur3120m000) session and the release lines in the Purchase Release Lines - Sequence Shipping Data (tdpur3523m000) session.
If the purchase release only contains nonreferenced schedules, the moment that a purchase release is sent is determined by the schedule issue date, which is calculated by the issue pattern as stored in the Purchase Contract Line Logistic Data (tdpur3102m000) session and/or the Items - Purchase Business Partner (tdipu0110m000) session.
If the purchase release only contains referenced schedules, the release is not sent based on schedule issue date. For this reason, select the Release EDI Message Directly check box in the Purchase Contract Line Logistic Data (tdpur3102m000) session and/ or the Items - Purchase Business Partner (tdipu0110m000) session. If you select this check box, LN automatically generates EDI messages for Scheduled purchase releases, which Electronic Commerce sends to the supplier.

Note:

You can maintain release headers as long as no release lines are present in the Purchase Release Line (tdpur3121m000) session.
Before you can delete a purchase release header, LN first deletes linked release lines in the Purchase Release Line (tdpur3121m000) session.

Field Information

Release Type

The purchase release's release type.

Issue Date

For a nonreferenced schedule, this is the (next) schedule issue date.

For a referenced schedule, this is the date on which the purchase release is created for the first time.

Warehouse

The code of the warehouse where the goods must be delivered.

Note: For nonreferenced schedules, LN retrieves the warehouse from the Warehouse field in the Purchase Schedules (tdpur3110m000) session. For referenced schedules, LN retrieves the warehouse from the Warehouse field in the Purchase Schedule Lines (tdpur3111m000) session, which can differ from line to line. Consequently, the schedule lines of the same pull call-off schedule can be stored under different purchase releases.

Communication Channel

The method that is used to communicate the purchase release to the buy-from business partner.

Forecast Horizon Start

The oldest start date and time of all schedule lines in a purchase release.

Note: If the status of a purchase release detail line becomes Scheduled, the value of the Start Date field in the Purchase Release Line - Details (tdpur3522m000) session is compared to the current field. If the start date in the Purchase Release Line - Details (tdpur3522m000) session is before the date specified in the current field, the Forecast Horizon Start field is overwritten with the value of the Start Date field in the Purchase Release Line - Details (tdpur3522m000) session.

Forecast Horizon End

The latest start date and time of all schedule lines in a purchase release.

Note: If the status of a purchase release detail line becomes Scheduled, the value of the End Date field in the Purchase Release Line - Details (tdpur3522m000) session is compared to the current field. If the end date in the Purchase Release Line - Details (tdpur3522m000) session is after the date specified in the current field, the Forecast Horizon End field is overwritten with the value of the End Date field in the Purchase Release Line - Details (tdpur3522m000) session.

Shipment/Receipt Based

This field indicates whether the schedules in the purchase release are Receipt Based or Shipment Based.

Default value

The value shown in this field is defaulted from the Shipment/Receipt Based field of the Purchase Schedules (tdpur3110m000) session.

Release Text

If this check box is selected, a text is present.

Release

The number of the purchase release.

Note: You can determine the default number group for schedule releases in the Purchase Contract Parameters (tdpur0100m300) session.

You can determine the default series for the schedule release number group in either:

The Purchase Offices (tdpur0112m000) session.
The Procurement User Profiles (tdpur0143m000) session.

Release Revision

release revision number

The release revision number of the first purchase release is always 0. LN provides every revised purchase release with a new release revision number, which is one number higher than the previous revision number.

Note: If a release (line) is changed, and the status of the purchase release is Sent, every change in a released schedule or schedule line results in a new revision number.

Release Status

The purchase release's status.

A purchase release can have these statuses:

Created
Scheduled
Sent

Sent Date

The date and time on which the purchase release is sent to the supplier.

This is also the date on which the release status is set to Sent.

EDI Release Number

A number used by Electronic Commerce that represents a combination of purchase release number and release revision number.

Note: You can determine the default number group for EDI release numbers in the EDI Release Series field of the Purchase Schedule Parameters (tdpur0100m500) session. The generated EDI release number is defaulted to the Number field of the Messages to be Generated (ecedi7100m000) session.

Release Planner

The planner who is responsible for this purchase release.

Note: You can only enter a release planner when the status of the purchase release is Created or Scheduled.

Buy-from Business Partner

buy-from business partner

Ship-from Business Partner

ship-from business partner

Ship-to Address

The address to which the goods must be shipped.

Note: If the warehouse has dock (receipt) locations, which you can define in the Warehouse - Dock Locations (whwmd2120m000) session, LN checks whether an address is defined for the relevant receipt location. If yes, this receipt address is displayed by default. Otherwise, the warehouse address, as defined in the Purchase Schedule Lines (tdpur3111m000) session, is displayed.

Generate Release per Vehicle

If this check box is selected, the requirements on this purchase release are grouped by vehicle.

If this check box is selected, the value of the Generate Release per Item check box in the Purchase Schedule Parameters (tdpur0100m500) session determines whether the requirements on this purchase release are grouped by item or by business partner.

Note: This check box is only relevant for sequence shipping schedules.

Default value

The setting of this check box is defaulted from the Generate Release per Vehicle check box in the Buy-from Business Partner (tccom4120s000) session and cannot be changed.

Generate Release per Item

If this check box is selected, the requirements on this purchase release are grouped by item.

If this check box is cleared, the requirements on this purchase release are grouped by business partner.

Note: For sequence shipping schedules, the requirements can also be grouped by vehicle. This is determined by the Generate Release per Vehicle check box in the Buy-from Business Partner (tccom4120s000) session. If the Generate Release per Vehicle check box is selected, the setting of the current check box is no longer relevant.

Default value

The setting of this check box is defaulted from the Generate Release per Item check box in the Purchase Schedule Parameters (tdpur0100m500) session and cannot be changed.