Purchase Schedule - Receipts (tdpur3115m200)

Use this session to:

  • View all (partial) receipts that are made for a particular purchase schedule (line) in Warehousing.
  • View, maintain, and confirm all (partial) receipts that are made for a particular purchase schedule line with an administrative cost or service item.

Receipts in Warehousing

If a receipt is made in Warehousing, in the current session, LN searches for an existing record for a combination of Schedule, Receipt Number, Packing Slip, and Receipt Date. If found, the following fields are updated:

  • Packing Slip Quantity
  • Received Quantity
  • Rejected Quantity
  • Approved Quantity
  • Suppliers ASN, if ASNs are used in a company.

If the combination is not found, LN creates a new record in this session.

For push schedules, goods are received against a blanket warehouse order. During receipt, the oldest requirement on the purchase schedule is fulfilled first. As a result, one receipt can be made for several purchase schedule lines. For an example of receiving goods on a push schedule, refer to Purchase schedule cumulatives.

For pull call-off schedules, goods are received against a specific reference ID. This reference ID is displayed in the Reference ID field of the Purchase Schedule Lines (tdpur3111m000) session. As a result, for every pull schedule line, a warehousing order line exists with a position number and a reference number, and only one receipt can be made for one purchase schedule line.

After a receipt is confirmed in Warehousing, you can perform a receipt correction of uninspected goods in the Receipt Correction (whinh3121s000) session. If you change the received quantity of an already confirmed receipt on a pull call-off schedule line, LN updates:

  • The Received Quantity field in the Purchase Schedule Lines (tdpur3111m000) session.
  • The Received Quantity field in the Purchase Schedule - Receipts (tdpur3115m200) session.

If you change the received quantity of an already confirmed receipt on a push schedule, a distinction is made between increasing the received quantity and decreasing the received quantity. For more information, refer to Receipts on push schedule lines.

Receipts in Purchase Control

For cost or service items, you must specify and confirm the receipt of goods in the Purchase Schedule - Receipts (tdpur3115m200) session.

To specify and confirm a receipt:

  1. In the Purchase Schedule Lines (tdpur3111m000) session, select the applicable purchase schedule line.
  2. From the appropriate menu in the Purchase Schedule Lines (tdpur3111m000) session, select Receipts. The Purchase Schedule - Receipts (tdpur3115m200) session starts.
  3. In the Purchase Schedule - Receipts (tdpur3115m200) session, specify the purchase schedule line's receipt details and select Confirm Receipts from the appropriate menu of the current session to confirm the receipt.
Note: To have an overview of schedule receipts for multiple items, refer to the Purchase Schedules - Receipt Overview (tdpur3518m000) session.

Field Information

Schedule

The number of the purchase schedule.

Receipt Amount

The received quantity * the price.

Note: If a receipt is confirmed of a configured item that deviates from the ordered configured item, in the Sequence Shipping data (tdpur3517m000) session, LN retrieves the price and discounts from the last Sent sequence shipping schedule line revision with a configured item that is equal to the received configured item. Otherwise, the price and discounts from the Purchase Schedule Lines (tdpur3111m000) session are used to calculate the amount.

Currency

The purchase schedule's currency.

The purchase currency is retrieved from the Currency field in the Purchase Schedules (tdpur3110m000) session.

Receipt Number

receipt number

Receipt Line

The number of the receipt line that is linked to the receipt number.

Packing Slip

The packing slip number.

LN retrieves the packing slip number and the packing slip information from the Warehouse Orders module.

Packing Slip Quantity

The shipped quantity as mentioned on the packing slip, expressed in the purchase unit.

Packing Slip Quantity

The shipped quantity as mentioned on the packing slip, expressed in the inventory unit.

Approved Quantity

The approved quantity, expressed in the purchase unit.

If inspection of received goods is mandatory in a company, LN retrieves the approved quantity from the Warehouse Inspections Overview (whinh3122m000) session. If received goods need not be inspected, this field is equal to the value of the Received Quantity field.

Note: In the Inspection field of the Purchase Contract Lines (tdpur3101m000) session and/or in the Inspection field of the Items - Purchase Business Partner (tdipu0110m000) session, you can define for a company whether goods must be inspected upon receipt.

In case of a receipt correction on a push schedule, in the current field, a negative value can be displayed.

Approved Quantity

The approved quantity, expressed in the inventory unit.

Rejected Quantity

The rejected quantity, expressed in the purchase unit.

If inspection of received goods is mandatory in a company, LN retrieves the rejected quantity from the Warehouse Inspections Overview (whinh3122m000) session. If received goods need not be inspected, this field is always set to zero.

Note: In the Inspection field of the Purchase Contract Lines (tdpur3101m000) session and/or in the Inspection field of the Items - Purchase Business Partner (tdipu0110m000) session, you can define for a company whether goods must be inspected upon receipt.

Rejected Quantity

The rejected quantity, expressed in the inventory unit.

Status

The purchase schedule line's status.

If goods are received in the Warehouse Receipt (whinh3512m000) session, only the purchase schedule lines with one of the following statuses are displayed in the Purchase Schedule - Receipts (tdpur3115m200) session:

  • Partial Receipt
  • Final Receipt

For push schedules, these statuses represent the following:

Partial Receipt

  • Schedule Quantity > Received Quantity, or
  • Total Approved Quantity + Rejected Quantity < Received Quantity.

Final Receipt

  • Schedule Quantity = Received Quantity, and
  • Total Approved Quantity + Rejected Quantity = Received Quantity.

For pull call-off schedules, the status of the purchase schedule line/ purchase schedule receipt detail depends on the value of the Final Receipt check box on the Lines tab of the Warehouse Receipt (whinh3512m000) session:

  • If this check box is selected, the purchase schedule line/ purchase schedule receipt detail automatically receives the status Final Receipt.
  • If this check box is cleared, the purchase schedule line/ purchase schedule receipt detail automatically receives the status Partial Receipt.

Allowed values

Created

Assigned as soon as a line is created by IRP, Project , SIC, or if the line is inserted manually.

Approved

Assigned to lines that are approved and that can be copied to an order.

Disapproved

Assigned to lines that are rejected during the approval process. Lines that were previously communicated to the supplier, and for which quantities are reduced, receive the status Canceled.

ASN Received

Assigned to lines on which an advance shipping notification is received. If CUMs are registered, the shipped CUM is now adjusted.

Order Generated
  • For push schedules, this status is assigned to lines on which an advance shipping notification is received that is deleted again in the Shipment Notices (whinh3100m000) session. As a result, the push schedule line can only receive the status Order Generated from the status ASN Received.
  • For pull call-off schedules, this status is assigned to lines for which a warehousing order is generated.
Partial Receipt

Assigned to lines on which some goods have arrived, but on which not everything is received or approved yet.

Final Receipt

Assigned to lines on which all required goods have arrived and are approved.

Invoiced

Assigned to lines for which the invoice is approved. As a result, the invoice date is now filled.

Processed

Assigned to lines whose requirements are processed in the Process Purchase Schedules (tdpur3223m000) session.

Canceled

Assigned to lines that are canceled because the goods are no longer required.

Confirmed

If this check box is selected, the receipt is confirmed for a combination of receipt number, packing slip number, and receipt date.

Note: 
  • If receipts are made in Warehousing , this check box is automatically selected. The reason for this is that Warehousing only sends confirmed receipts to Purchase Control .
  • You can only delete a confirmed receipt if the purchase schedule line has the status Processed.

If the purchase schedule line includes an administrative cost or service item, receipts on the schedule line must be maintained and confirmed in the Purchase Schedule - Receipts (tdpur3115m200) session. If you select Confirm Receipts from the appropriate menu of the Purchase Schedule - Receipts (tdpur3115m200) session, the schedule's cumulative quantities are updated, as well as the Purchase Schedule Lines (tdpur3111m000) session. After confirmation of the receipt, you can no longer change the receipt.

Specification

If this check box is selected, a specification is linked to the purchase schedule receipt.

Option List ID

option list ID

Note: Click Option List to view the received configured item 's options and features in the Option List (tcibd4522m000) session.

Lot

lot

Serial Number

serial number

Final Receipt

If this check box is selected, the entered receipt is the final receipt for the purchase schedule line.

Subsequently, if you select Confirm Receipts from the appropriate menu of the current session, the schedule line's status changes to Final Receipt. You must only confirm the receipt of an administrative item (cost or service).

If this check box is cleared, the entered receipt is a partial receipt for the purchase schedule line.

Subsequently, if you select Confirm Receipts from the appropriate menu of the current session, the schedule line's status changes to Partial Receipt.

Note: You must only confirm the receipt of an administrative item (cost or service).
Shipping Date

The date on which the items are shipped.

Note: 

This date must be filled if the following applies:

  • The Self-Billing check box is selected for the purchase schedule.
  • The Payment is set to Pay on Receipt for the purchase schedule line.
  • The Self-Billing Date Type is set to Shipping Date in the Invoicing Terms and Conditions (tctrm1145m000) or Buy-from Business Partner (tccom4120s000) sessions.

Default value

If the shipping date is mandatory, the default value is the receipt date. Otherwise, this field is empty.

Receipt Date

receipt date

Suppliers ASN

shipment ID

Manufacturer Part Number

The manufacturer part number (MPN) for the scheduled item.

Note: The MPN must belong to the MPN set that is linked to the purchase schedule line.

Manufacturer

The manufacturer that is linked to the manufacturer part number (MPN).

Engineering Item Revision

The revision of the engineering item.

Customer Item Revision

The revision of the customer's item code.

Note: You can specify revisions for customer item codes in the Business Partner Item - Revisions (tcibd0114m000) session.
ASN Line

The line number of the supplier's advance shipping notice.

Carrier/LSP

The code of the carrier.

Peg Distribution

If this check box is selected, a peg distribution is linked to this Purchase Schedule Receipt.

Schedule Type

The type of the purchase schedule.

Receipts can only be made for push schedules and pull call-off schedules.

Schedule Line

schedule position number

Item

item

Sequence

The number that identifies a (partial) receipt of a purchase schedule line.

Receipt Log Date

The date on which the receipt is registered in LN, which is the date and time a user confirms the receipt. This date can differ from the receipt date, because the receipt date reflects the physical receipt of the goods.

Note: This date is used by Manufacturing to calculate standard costs in the past and relates to the valuation method lower cost or market value (LCMV).

Received Quantity

The received quantity, expressed in the purchase unit.

Note: 
  • The received quantity cannot be greater than the ordered quantity on the purchase schedule line.
  • In case of a receipt correction on a push schedule, in the current field, a negative value can be displayed.

Purchase Unit

purchase unit

Received Quantity

The received quantity, expressed in the inventory unit.

Inventory Unit

inventory unit

First Shipment
The first shipment linked to the purchase invoice.
Goods in Transit
The number of goods that are in transit is linked to purchase order line.
Goods in Transit in Inventory Unit
The number of goods that are in transit is linked to purchase order line in the inventory unit.
Accepted Rejected Goods

If this check box is selected, the goods for this receipt were received from the reject location.

Reason for Rejection

reason for rejection

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