Purchase Contracts (tdpur3100m200)

Field Information

Days until Expiration

The number of days after which the purchase contract expires.

Note: 

• If a negative value is displayed in this field, the purchase contract is already expired and the number of days after the expiry date is displayed.
• If the purchase contract status is set to Terminated, no value is specified in this field.

Contract

The number of the purchase contract.

Note: The default number group is the number group that is linked to the purchase office in the Purchase Office field.

Buy-from Business Partner

buy-from business partner

Effective Date

effective date

Expiry Date

expiry date

Contract Type

You can select a special contract type, or a normal contract type.

Contract Status

The status of the purchase contract.

A contract can have the following statuses:

• Free

  When a contract is created, the contract status is automatically set to Free. If a contract has the Free status, you can make changes to the contract.

• Active

  You can link a purchase order/ schedule/ quotation to a contract with the Active status. If the status is Active and the Maintaining Contracts Always Allowed check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session, you cannot de-activate the contract.

• Terminated

  After a contract is terminated, the contract can no longer be used.

You can assign a status to each contract with the following commands:

• Terminate
• Activate
• De-activate

Note: 

In the Purchase Contract Lines (tdpur3101m000) session, you can:

• Maintain the status at contract line level independent of the header status.
• Enter new contract lines for purchase contracts with the Free and Active status.

Contract Date

Initially, this is the date on which the contract is specified, but this date can be manually changed to a date in the past or future. Default value is the current (creation) date.

Purchase Office

purchase office

Note: Leave this field empty if the contract is a central contract, which is a contract that can be used by multiple logistical companies in a multicompany environment.

Buyer

buyer

Default value

LN retrieves the default buyer from the Buy-from Business Partner (tccom4120s000) session.

Reference A

reference A

Reference B

reference B

Terms and Conditions ID

The terms and conditions agreement that is linked to the purchase contract.

Currency

The currency in which the amounts on the contract are expressed.

Default value

LN retrieves the default currency from the Invoice-from Business Partner (tccom4122s000) session.

Contract Amount

total contract amount

This field includes the sum of the line amounts for all linked contract lines with the Free and Active status.

A contract line amount is calculated as follows:

               Agreed Quantity * Price - Discounts

Note: The price and discounts are retrieved from the applicable contract price revision.

Confirmation Number

You can use this field to enter the buy-from business partner's confirmation number or a remark that informs you that the contract is confirmed.

If the Confirmation Needed? check box is selected in the Purchase Contract Parameters (tdpur0100m300) session, this Confirmation Number field must be filled to activate the purchase contract. If this field is not filled, you cannot activate the purchase contract.

Original Contract

The number of the original contract on which the current purchase contract is based.

If this contract is copied from another contract, this field is automatically filled with the original contract's number.

This field can also be filled manually.

Contract Acknowledgement

You can indicate whether a contract acknowledgement must be printed.

This field is defaulted from the Print Contract Acknowledgment field in the Purchase Contract Parameters (tdpur0100m300) session.

Print Status

This field shows the printing status of the contract acknowledgement.

You can print contract acknowledgements in the Print Purchase Contract Acknowledgments (tdpur3405m000) session.

Note: 

If the Reprint Contract Acknowledgement after Modification check box is selected in the Purchase Contract Parameters (tdpur0100m300) session and the contract is modified after the final contract acknowledgement is printed, the print status is automatically set to Changed. As a result, you can reprint the contract acknowledgement.

If the Reprint Contract Acknowledgement after Modification check box is cleared in the Purchase Contract Parameters (tdpur0100m300) session and a change is made to the contract after the final contract acknowledgement is printed, the print status remains Original Printed.

Allowed values

Not Printed

The contract acknowledgement is not yet printed.

Printed

The contract acknowledgement is printed.

Original Printed

The contract acknowledgement is printed as a final acknowledgement. As a result, only the active contract lines and active price revisions appear on the contract acknowledgement.

Draft Printed

The contract acknowledgement is printed, but not as a final acknowledgement.

Changed

The contract is changed after the final contract acknowledgement is printed.

Changes Printed

The Changed contract is reprinted as a final acknowledgement.

Buy-from Address

The business partner's address code.

Default value

LN retrieves the default address from the Business Partner (tccom4100s000) session or from the Buy-from Business Partner (tccom4120s000) session.

Buy-from Contact

The code of the buy-from contact.

Ship-from Business Partner

ship-from business partner

Ship-from Address

address

Ship-from Contact

The code of the ship-from business partner's contact.

Warehouse

The code of the warehouse where the ship-from business partner must deliver the items.

Note: 

This field is applicable only if Receiving Site is specified.

You must select a warehouse that is associated with the specified logistic company.

Receipt Address

warehouse address

Note: If you do not enter a specific delivery address, LN uses the address data that is linked to the warehouse you entered in the Warehouse field.

Delivery Terms

delivery terms

Default value

LN retrieves the default value from the Buy-from Business Partner (tccom4120s000) session.

Note: The description of the delivery terms is printed on the contract acknowledgment.

Point of Title Passage

point of title passage

Carrier/LSP

carrier

Invoice-from Business Partner

invoice-from business partner

Invoice-from Address

address

Invoice-from Contact

The code of the invoice-from business partner's contact.

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Pay-to BP

pay-to business partner

Pay-to Address

address

Pay-to Contact

The code of the pay-to business partner's contact.

Payment Terms

payment terms

Default value

• When you enter the contract, LN retrieves the default payment terms from the Invoice-from Business Partner (tccom4122s000) session.
• When the purchase contract is filled manually on the purchase order header, these payment terms are defaulted to the order header.
• If the contract results from a request-for-quotation, LN retrieves the default payment terms from the RFQ Bidders (tdpur1505m000) session.

Note: The description of the payment terms is printed on the contract acknowledgment.

Late Payment Surcharge

late payment surcharge

Default value

LN retrieves the default late payment surcharge from the Invoice-from Business Partner (tccom4122s000) session.

Header Text

If this check box is selected, a header text is present.

Footer Text

If this check box is selected, a footer text is present.

Termination text

If this check box is selected, a termination text is present.