RFQ Bidders (tdpur1505m000)

Use this session to perform the following:

Manually link bidders to a request for quotation (RFQ)
View and maintain RFQ bidder data

Note: You can link multiple bidders to an RFQ.

Field Information

RFQ

The number of the request for quotation (RFQ).

Status

The status of the RFQ bidder.

Allowed values

Created

The RFQ object is created.

Sent

The RFQ object includes one or more linked bidders and is printed in the Print Requests for Quotation (tdpur1401m000) session.

Modified

The RFQ object is changed after it is printed.

Responded

An RFQ response line automatically receives this status when a response line with the Sent status is manually updated in the RFQ Responses (tdpur1506m000) session. You can also manually specify this status in the RFQ Responses (tdpur1506m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

In Process

At least one response line is updated in the RFQ Responses (tdpur1506m000) session, which means the response has the Responded, No Bid, No Response, Negotiating, Accepted, or Rejected status.

This status is only applicable for RFQ headers, lines, and bidders. An RFQ response line cannot have this status.

No Bid

No response line will be received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

No Response

No RFQ response line is received from the bidder to the RFQ (line). You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Negotiating

The negotiator is negotiating with the bidder about the response line. A response line automatically receives this status when a negotiation record is specified for the response line in the RFQ Negotiations (tdpur1606m000) session.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Accepted

The response line that is received from the bidder for the RFQ (line), is accepted. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Rejected

The response line that is received from the bidder for the RFQ (line), is rejected. You must manually specify this status in the RFQ Responses (tdpur1506m000) session. You cannot update RFQ response lines with this status.

This status is only applicable for RFQ response lines. RFQ headers, lines, and bidders cannot have this status.

Processed

The RFQ object is converted in the Convert RFQs (tdpur1202m000) session, or a response line with the Conversion Action specified as Ignore, is processed in the Process Non-Converted RFQ Responses (tdpur1223m000) session.

Bidder

The bidder for whom the request for quotation is intended.

Note:

The following fields are filled by default in the current session if they are specified for the bidder in the Buy-from Business Partner (tccom4120s000) session:

Line of Business
Area
Order Discount
Purchase Price List
Currency
Rate Determiner
Buy-from Address
Buy-from Contact
Ship-from Business Partner
Invoice-from BP
Pay-to BP
Delivery Terms

Line of Business

line of business

Default value

If a default value comes up in this field, LN retrieves it from the Line of Business field of the Buy-from Business Partner (tccom4120s000) session.

Area

The geographical area of the bidder from where the items will arrive.

Response Date

Default value

The Response Date from the Requests for Quotation (tdpur1501m000) session.

Note: If the response date has expired, and no response line is received from the bidder, you can remove the RFQ in the Archive/Delete Requests for Quotation (tdpur1205m000) session.

Expiry Date

The expiry date for the response line.

Note: The expiry date cannot be before the response date.

Returned On

The date the bidder's response is received.

Note: RFQ responses can be specified/updated in the RFQ Responses (tdpur1506m000) session.

Order Discount

The discount that is valid for the entire request for quotation (RFQ) that is sent to the bidder.

The order discount is expressed as a percentage of the transaction currency. It is also the currency in which the RFQ is expressed.

Note: This discount comes on top of the discount offered on each RFQ line.

Purchase Price List

The purchase price list that is valid for the request for quotation (RFQ)/bidder combination.

Note: Depending on the price book that you select in this field, the price fields and discount fields in the RFQ Responses (tdpur1506m000) session are filled by default.

Exclude from Target Price Calculation

If this check box is selected, the RFQ bidder is excluded from the target price calculation.

Note:

This check box is displayed only if the Target Price check box is selected in the Procurement Parameters (tdpur0100m000) session.
LN defaults this value from the Request for Quotation (tdpur1600m000) session.

Currency

The currency in which the bidder's response is expressed.

Exchange Rate Type

exchange rate type

Rate Determiner

rate determiner

Note: The options you have depend on a company's currency system, which you can define in the Currency System field of the Companies (tcemm1170m000) session.

Allowed values

Document Date

LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Manually Entered

You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.

Delivery Date

If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.

If the goods are delivered, LN uses the rate that is valid on the actual delivery date.

The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.

Receipt Date

LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.

Expected Cash Date

LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.

Expected cash date = expected delivery/receipt date + payment period

The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Fixed

You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.

If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Hard

You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Fixed Local

You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.

If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Local and Hard

You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Rate/Rate Factor

The purchase rate is the exchange rate that is used to calculate the bidder's currency into the home currency.

Default value

LN retrieves the default purchase rate from the Currency Rates (tcmcs0108m000) session. The default purchase rate is based on the value of the Exchange Rate Type field of the Invoice-from Business Partner (tccom4122s000) session. If no exchange rate type is defined in that session, the default purchase rate is based on the value of the Purchase field of the Companies (tcemm1170m000) session.

Rate Factor

The rate factor that is used to calculate the amounts into the home currency.

Default value

LN retrieves the default rate factor from the Currency Rates (tcmcs0108m000) session. The default rate factor is based on the value of the Exchange Rate Type field of the Invoice-from Business Partner (tccom4122s000) session. If no exchange rate type is defined in that session, the default rate factor is based on the value of the Purchase field of the Companies (tcemm1170m000) session.

Currency

The currency that is used on the RFQ.

Rate/Rate Factor

The conversion between the home currency and the currency that is used on the RFQ.

Send RFQ

If this check box is selected, the request for quotation (RFQ) must be sent to the selected bidder.

Note: This field is defaulted to the Send RFQ check box in the RFQ Responses (tdpur1506m000) session.

Buy-from Address

The address of the bidder.

Default value

LN retrieves the default address from the Buy-from Business Partner (tccom4120s000) session.

Buy-from Contact

Default value

LN retrieves the default contact from the Buy-from Business Partner (tccom4120s000) session.

Ship-from Business Partner

The ship-from business partner who must deliver the items.

Default value

LN retrieves the default ship-from business partner from the Buy-from Business Partner (tccom4120s000) session. The default ship-from business partner is the ship-from business partner that is linked to the buy-from business partner in the Bidder field.

The ship-from business partner that you enter in this field must be related to the buy-from business partner in the Bidder field.

Note:

If this field is filled, the following fields in the current session are filled by default:

Ship-from Address
Ship-from Contact

Ship-from Address

The address of the ship-from business partner.

Default value

LN retrieves the default ship-from address from the Ship-from Business Partner (tccom4121s000) session.

Note: You can only enter a ship-from address if a ship-from business partner is specified in the Ship-from Business Partner field.

Ship-from Contact

The ship-from contact.

Default value

LN retrieves the default ship-from contact from the Ship-from Business Partner (tccom4121s000) session.

Invoice-from BP

invoice-from business partner

Default value

LN retrieves the default invoice-from business partner from the Invoice-from Business Partner (tccom4122s000) session. The default invoice-from business partner is the invoice-from business partner that is linked to the buy-from business partner in the Bidder field.

Note:

The following fields in the RFQ Bidders (tdpur1505m000) session are filled by default if the corresponding fields have been defined for the invoice-from business partner in the Invoice-from Business Partner (tccom4122s000) session:

Invoice-from Address
Invoice-from Contact
Pay-to BP
Late Payment Surcharge
Payment Terms

Invoice-from Address

The address of the invoice-from business partner.

Default value

LN retrieves the default invoice-from address from the Invoice-from Business Partner (tccom4122s000) session. The default invoice-from address is the invoice-from address that is linked to the invoice-from business partner in the Invoice-from BP field.

Note: You can only enter an invoice-from address if an invoice-from business partner is specified in the Invoice-from BP field.

Invoice-from Contact

The invoice-from contact.

Default value

LN retrieves the default invoice-from contact from the Invoice-from Business Partner (tccom4122s000) session.

Pay-to BP

pay-to business partner

Default value

LN retrieves the default pay-to business partner from the Invoice-from Business Partner (tccom4122s000) session. The default pay-to business partner is the pay-to business partner that is linked to the invoice-from business partner in the Invoice-from BP field.

Note:

The following fields in the RFQ Bidders (tdpur1505m000) session are filled by default if the corresponding fields are defined for the pay-to business partner in the Pay-to Business Partner (tccom4124s000) session:

Pay-to Address
Pay-to Contact

Pay-to Address

The address of the pay-to business partner.

Default value

LN retrieves the default pay-to address from the Pay-to Business Partner (tccom4124s000) session. The default pay-to address is the pay-to address that is linked to the pay-to business partner in the Pay-to BP field.

Note: You can only enter a pay-to address if a pay-to business partner is specified in the Pay-to BP field.

Pay-to Contact

The pay-to contact.

Default value

LN retrieves the default pay-to contact from the Pay-to Business Partner (tccom4124s000) session.

Carrier/LSP

Delivery Terms

Default value

If a default value comes up in this field, LN retrieves it from the Buy-from Business Partner (tccom4120s000) session. The default delivery terms are the delivery terms that are linked to the buy-from business partner in the Bidder field of the current session.

Note: You can only specify delivery terms if this field is empty. If this field is filled, you cannot change the delivery terms.

Point of Title Passage

point of title passage

Payment Terms

Default value

If a default value comes up in this field, LN retrieves it from the Invoice-from Business Partner (tccom4122s000) session. The default payment terms are the payment terms that are linked to the invoice-from business partner in the Invoice-from BP field of the current session.

Note: You can only specify payment terms if this field is empty. If this field is filled, you cannot change the payment terms.

Late Payment Surcharge

late payment surcharge

Tax Classification

tax classification

Default value

This field is defaulted from the Business Partner Tax Classification field of the Invoice-from Business Partner (tccom4122s000) session.

Supplier Quotation

The reference to the bidder's quotation number, which is submitted in response to your RFQ.

Landed Costs Classification

landed costs classification

Invoice External Business Partner

If this check box is selected, freight costs are invoiced to the invoice-to business partner.

Invoice Freight Costs Based On

A company can invoice freight rates to the invoice-to business partner, based on Freight Costs, Client Rates, and Freight Costs (Update Allowed).

Reminder Status

Specify the action that must be taken if a bidder does not respond to your request for quotation (RFQ).

Note:

If this field has the Remind status:

You can print reminders in the Print Requests for Quotation (tdpur1401m000) session.
You cannot delete the RFQ in the RFQ Bidders (tdpur1505m000) session.

Thank You for Bidding Letter

If this check box is selected, and a bidder's response line is rejected, a thank-you-for-bidding letter can be printed in the Print Letter for Unsuccessful Bidders (tdpur1410m000) session.

Text

If this check box is selected, a text is present.