Authorization and Security Parameters (tcsec0100m000)

Use this session to specify the required authorizations and security parameters for a company. After all the permissions are setup, use this session to activate the permissions for the users in the specific company.

If in the Permissions (tcsec3100m000) session, permissions are not defined on a detailed level or set to expired, the application considers the authorization permissions defined per business process in the Project Management Default Authorization in this session.
The default settings No Permission or View are generally used. You can use the Permissions (tcsec3100m000) session to provide the employees a higher authorization level such as View, Use, and Modify for a specific (ranges of) documents or projects. It is also possible to set the default to Use or Modify, in which case you must define the authorizations correctly, if wide access is not required for employees and when the permissions are not specified in the Permissions (tcsec3100m000) session.

Introduction Date

The date and time when the authorization and security parameter

is specified.

Modified by

The user who modifies the authorization and security parameter.

Description

The description of the authorization and security parameter.

Enabling

Authorization and Security Enabled

Authorization Definition in Company

The company, in which the authorization and security data is set up.

Note:

The company must belong to the specified package combination.
This field is enabled only if you select the check box.

The setup of the authorizations can be done in a specific company but other companies can use this setup by referencing that setup company. For example, setup is done in company 300 but companies 301 and 302 can make use of the setup in 300.

Company Description

The description or name of the code.

Enforce Active Permissions for Current Company

If this check box is selected, the authorization permissions are activated for the users in the company specified in the Authorization Definition in Company field.

Note: This check box is enabled only if you select the check box.

Authorization Enabled for

Business Process

Contract Management

If this check box is selected, permissions for the contract management process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Project Management

If this check box is selected, permissions for the project management process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Requisitions

If this check box is selected, permissions for the requisition process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Procurement

If this check box is selected, permissions for the procurement process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Sales

If this check box is selected, permissions for the sales process can be

specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Production

If this check box is selected, permissions for the production process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Service

If this check box is selected, permissions for the Service related process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Warehousing

If this check box is selected, permissions for the warehousing process

can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Intercompany Trade

If this check box is selected, permissions for the intercompany trade process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Invoicing

If this check box is selected, permissions for the invoicing process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Financials

If this check box is selected, permissions for the finance process can be specified.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Default Authorization

Contract Management Default Authorization

The authorization level specified for the contract management process.

Note: This option is enabled only if you select the Contract Management check box. This is the default value for the contract related processes.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Project Management Default Authorization

The authorization level specified for the project management process.

Note: This option is enabled only if you select the Project Management check box. This is the default value for the project related processes.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Requisitions Default Authorization

The authorization level specified for the requisition process.

Note: This option is enabled only if you select the Requisitions check box. This is the default value for the requisition related processes.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Procurement Default Authorization

The authorization level specified for the procurement process.

Note: This option is enabled only if you select the Procurement check box. This is the default value for the procurement related processes (Requisitions, Purchase Orders and Request for Quotations).

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Sales Default Authorization

The authorization level specified for sales

process.

Note: This option is enabled only if you select the check box. This is the default value for sales processes.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Production Default Authorization

The authorization level specified for the production process.

Note: This option is enabled only if you select the Production check box. This is the default value for the production process.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Service Default Authorization

The authorization level specified for the Service related process.

Note: This option is enabled only if you select the Service check box. This is the default value for the Service related process.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Warehousing Default Authorization

The authorization level specified for the warehousing process.

Note: This option is enabled only if you select the Warehousing check box

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Intercompany Trade Default Authorization

The authorization level specified for the intercompany trade process.

Note: This option is enabled only if you select the Intercompany Trade check box. This is the default value for the intercompany trade process.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Invoicing Default Authorization

The authorization level specified for the invoicing process.

Note: This option is enabled only if you select the Invoicing check box. This is the default value for the invoicing process.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Financials Default Authorization

The authorization level specified for the finance process.

Note: This option is enabled only if you select the Financials check box. This is the default value for the finance process.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Master Data

Items

If this check box is selected, permissions for the items.

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Business Partners

If this check box is selected, permissions for the business partners

Note: This check box is enabled only if you select the Authorization and Security Enabled check box.

Items Default Authorization

The authorization level specified for the items.

Note: This option is enabled only if you select the check box.This is the default value for the items.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Business Partners Default Authorization

The authorization level specified for the business partners.

Note: This option is enabled only if you select the Business Partners check box. This is the default value for the business partners.

Allowed values

View: The employee can view the data related to the specified business process.
Use: The employee can use the data related to the specified business process. For example, the employee can use the project data in Hours Accounting.
Modify: The employee can modify the data and execute the related processes.
No Permission: The data related to the specified business process is not displayed.
Not Applicable: This value is displayed only if a business process is not selected.

Note: This option is only valid for the Authorization and Security Parameters (tcsec0100m000) sessions.

Applying

Directly Apply Employee Authorizations for

Request for Quotation

If this check box is selected, permissions for this business process are specified for the employee or employee group.

Service Call

If this check box is selected, when a new service call document is created by an employee, the permissions are applied to all the employees of the same department.

Note: This check box is used to indicate if the permissions must be assigned to the employees immediately. However, based on the number of employees in a department, the duration to apply the authorizations may vary.

Purchase Order

If this check box is selected, the employee is authorized to access the purchase order documents.

Service Order

If this check box is selected, when a new service order document is created by an employee, the permissions are applied to all the employees of the same department.

Purchase Contract

If this check box is selected, the employee is authorized to access the purchase contract documents.

Maintenance Sales Order

If this check box is selected, when a new maintenance sales order document is created by an employee, the permissions are applied to all the employees of the same department.

Purchase Price Book

If this check box is selected, a new purchase price book is created.

Work Order

If this check box is selected, when a new order document is created by an employee, the permissions are applied to all the employees of the same department.

Received Customer Order

If this check box is selected, LN updates the permissions for all the Employees linked to the Sales Office of the new Received Customer Order.

Sales Order

If this check box is selected, the purchase requisition history is saved for a company.

Include Requisition History

If this check box is selected, the purchase requisition history is saved for a company.

Apply Requisition History

The option based on which the purchase requisition history is saved for a company.

Allowed values

Always
Only in Apply Batch Process

Include Sales Quotation History

If this check box is selected, the sales quotations history is saved for a company.

Apply Sales Quotation History

The option based on which the sales quotations history is saved for a company.

Allowed values

Always
Only in Apply Batch Process

Include Request for Quotation History

If this check box is selected, quotation history is saved for a company.

Apply Request for Quotation History

The option based on which the purchase quotation history is saved for a company.

Allowed values

Always
Only in Apply Batch Process

Include Sales Order History

If this check box is selected, the sales order history is saved for a company.

Apply Sales Order History

The option based on which the sales order history is saved for a company.

Allowed values

Always
Only in Apply Batch Process

Include Purchase Order History

If this check box is selected, the purchase order history is saved for a company.

Apply Purchase Order History

The option based on which the purchase order history is saved for a company.

Allowed values

Always
Only in Apply Batch Process

Purchase Order Authorization by

Purchase Order/Purchase Office: Indicates if purchase order authorization permission is applied at purchase order level or purchase office level.
Note: By default, Purchase Order is selected.

Sales Order Authorization by

Sales Order/Sales Office: Indicates if sales order authorization permission is applied at sales order level or sales office level.
Note: By default, Sales Order is selected.

Net Change

Apply for New and Changed Documents

Retention Period [Days]

The number of days the document must be retained in the Net Change table. After this specified period, the document is removed using the Apply Latest Permissions (tcsec3200m000) session.

Note: This field is enabled only if the Apply for New and Changed Documents check box is selected.

Latest Cleanup Date

The latest date and time on which the documents are removed from the Changed Documents (tcsec5600m000) session.

Note: This field is enabled only if the Apply for New and Changed Documents check box is selected.