Invoicing Methods (tcmcs0155s000)

Use this session to define or maintain an invoicing method.

If you do not use Project or Service, leave the fields that are specifically related to these packages at their default values.

Use the check boxes to specify that collective invoices must be issued. Invoices can be collected for different types of data. If you collect orders, one invoice is issued covering more than one order. The orders are individually specified on the invoice.

These check boxes combined with the Print Order Lines selection enable you to print four types of sales invoices:

Collective and net invoices
Non-collective and net invoices
Collective and gross invoices
Non-collective and gross invoices

Field Information

General

Invoicing Method

The invoicing method that you define or maintain.

Print

Item Code: If this check box is selected, LN prints the item code on the invoice line.
Item Description: If this check box is selected, LN prints the item description on the invoice line.
Customer Item Code: If this check box is selected, LN prints the item code that is used by the customer on the invoice line.
Discount: Indicates whether the gross amount or the net amount of the discount must be printed on the invoice lines.
Aggregation by Installment Line: If this check box is selected, you can aggregate the invoice lines linked to an installment in the printed invoice.

Combine

Combine Tax Codes

If this check box is selected, LN issues one invoice covering orders to which different tax codes apply. The orders are individually specified on the invoice.

Combine Departments

If this check box is selected, LN issues one invoice covering orders that were issued by more than one department or sales office. The orders are individually specified on the invoice.

Combine Sales Representatives

If this check box is selected, LN issues one invoice covering orders that were handled by more than one sales representative. The orders are individually specified on the invoice.

Combine Manual Sales Invoice Data

If this check box is selected, LN will issue one invoice covering all the invoices that were entered manually for this invoice-to business partner. Such invoices are not linked to orders.

Combine Lines of Business

If this check box is selected, LN issues one invoice covering orders to which different lines of business apply. The orders are individually specified on the invoice.

Combine Areas

If this check box is selected, LN issues one invoice covering orders to which different areas apply. The orders are individually specified on the invoice.

Combine Positive and Negative Order Lines

If this check box is selected, LN can issue invoices that cover order lines with positive and negative amounts on one invoice.

To create separate sales invoices for credit notes, you can clear this check box. For example, to post tax amounts on credit notes to ledger accounts other than the sales tax account, you must clear this check box.

Combine Delivery Notes

If this check box is selected, LN can issue invoices that cover order lines with different delivery notes on one invoice.

If this check box is cleared, LN creates one invoice per delivery note. If an order line does not have a delivery note, the lines without delivery notes are combined on one invoice.

Combine Shipments

If this check box is selected, LN issues one invoice that covers multiple shipments. The shipments are individually specified on the invoice.

If this check box is cleared, LN creates one invoice per shipment. If an order line does not have a shipment, the lines without shipments are combined on one invoice.

Combine Sold-to Business Partners

If this check box is selected, LN will issue one invoice for a business partner for orders that were created for different sold-to business partners. The orders are individually specified on the invoice.

LN cannot create one invoice for business partners with different tax numbers. If the possibility exists that multiple sold-to business partners with different tax numbers are linked to the orders, you must clear this check box.

Combine Sold-to Addresses

If this check box is selected, LN will issue one invoice for a business partner for orders with different sold-to addresses. The orders are individually specified on the invoice.

Combine Ship-to Business Partners

If this check box is selected, LN will issue one invoice for a business partner for orders that were delivered to different ship-to business partners. The orders are individually specified on the invoice.

Combine Ship-to Addresses

If this check box is selected, LN will issue one invoice for a business partner for orders that were delivered at different ship-to addresses. The orders are individually specified on the invoice.

External Invoicing

Use External Invoicing System

If this check box is selected, the selected invoicing method uses the external invoicing system.

Note:

This field is displayed only if:

The India check box is selected in the Implemented Software Components (tccom0100s000) session for at least one company of the group companies.
The Indonesia check box is selected in the Implemented Software Components (tccom0100s000) session for at least one company of the group companies.

The External Invoicing is applicable:

For Spain only if:
- The Spain check box is selected in the Implemented Software Components (tccom0100s000) session for at least one company of the group companies.
- The tax country of the current transaction is Spain.
- The TicketBAI Electronic Invoicing check box is selected in the Spanish Parameters (lpesp0100m000) session.
For Saudi Arabia only if:
- The Saudi Arabia check box is selected in the Implemented Software Components (tccom0100s000) session for at least one company of the group companies.
- The tax country of the current transaction is Saudi Arabia.
- The E-Invoicing Integration check box is selected in the Saudi Arabia Parameters (lpsau0100m000) session.
For Indonesia only if:
- The Indonesia check box is selected in the Implemented Software Components (tccom0100s000) session for at least one company of the group companies.
- The tax country of the current transaction is Indonesia.
- The E-Invoicing Implemented check box is selected in the Indonesian Parameters (lpidn0100m000) session.
For India only if:
- The India check box is selected in the Implemented Software Components (tccom0100s000) session for at least one company of the group companies.
- The tax country of the current transaction is India.
- The Connection Point field is set to Manual in the Indian Financial Parameters (lpind0100m000) session.

Order/Freight Management

Combine Sales Orders

If this check box is selected, LN will issue one invoice covering more than one order.

Note: The orders are individually specified on the invoice.

Combine Sales Order Types

If this check box is selected, LN will issue one invoice covering more than one order type.

The order types are individually specified on the invoice.

Installments

If this check box is selected, LN issues one invoice that covers more than one sales order installment.

Note: The orders are individually specified on the invoice.

Combine Rebates

Combine Rebates: If this check box is selected, LN will issue one invoice document that covers more than one rebate invoice.

Freight Management

Combine Freight Orders: If this check box is selected, LN issues one invoice that covers more than one freight order. The freight orders are individually specified on the invoice.

Contract

Invoice Type

The invoice type determines how work for the contract is invoiced.

Allowed values

Cost-Plus: The amount is based on the financial amounts entered at cost object level plus a profit. This type is only available if the contract type is Cost Reimbursement or Time & Materials.
Unit Rate: The amount is based on the progress and element or activity sales rate per unit. Unit-rate invoicing applicable to all contract types. Invoices are booked against the contract amount and is displayed in the Transferred Unit Rate Invoiced Lines (tppin0550m000) session.
Not Applicable: Invoice is not applicable.
Installment: The invoice amount is a subdivision of the value. This type is only available if the contract type is Fixed Price.
Progress Invoice: The invoice amount is based on progress of element or activity.
Delivery Based: Invoicing is based on the sales amounts of the contract deliverables that are linked to the contract shipments.

Shipment Based Invoicing

If this check box is selected, all deliverables in a shipment are collected on one invoice.

Note: This field is available only if Invoice Type is set to Delivery Based.

Contracts

If this check box is selected, all contracts with one customer are collected on one invoice. This applies to all invoicing types.

Contract Lines

If this check box is selected, all contract lines with one customer are collected on one invoice. This applies to all invoicing types.

Combine Projects

If this check box is selected, all projects carried out for one customer are collected on one invoice. This applies to all invoicing types.

Documents

Combine

Indicates whether notes must be printed with the invoices, and whether one invoice can cover more than one note.

A note refers to the documents created in Project to accompany expenses that you can invoice to the customer. These notes are identified by a project document number. You can specify a project document when entering project costs in the cost entry session for the relevant cost type. The project document can also be filled by Financials when matching or approving a project-related purchase order.

Note: You can specify this field only if the Invoice Type field is Cost-Plus.

Allowed values

No Combined Notes: Project documents cannot be aggregated on one invoice. For each project document, a separate invoice is generated.
Multiple Notes by Invoice: To be invoiced cost plus transactions that have different project documents, are aggregated on one invoice.
Single Note by Invoice: To be invoiced cost plus transactions that have the same project document, are aggregated on one invoice. If multiple project documents are available, multiple invoices are generated for a customer.

Print

If this check box is selected, LN prints for each invoice line the document (note) number and the date of the note that states the actual cost.

Aggregate

Material

This field indicates how cost plus transactions and extension transactions must be aggregated for materials.

No: No aggregation. All transactions will be separate lines on the invoice.
Project: All transactions as part of the same project will be aggregated into a single line.
Cost Type: All transactions as part of the same cost type will be aggregated into a single line.
Cost Object: All transactions for identical cost objects (cost categories) will be aggregated into a single line.
Cost Object and Date: All transactions for identical cost objects (cost categories) for the same date will be aggregated into a single line.
Cost Component: All transactions for identical cost components will be aggregated into a single line.

Labor

This field indicates how cost plus transactions and extension transactions must be aggregated for tasks.

No: No aggregation. All transactions will be separate lines on the invoice.
Project: All transactions as part of the same project will be aggregated into a single line.
Cost Type: All transactions as part of the same cost type will be aggregated into a single line.
Cost Object: All transactions for identical cost objects (cost categories) will be aggregated into a single line.
Cost Object and Date: All transactions for identical cost objects (cost categories) for the same date will be aggregated into a single line.
Cost Component: All transactions for identical cost components will be aggregated into a single line.

Equipment

This field indicates how cost plus transactions and extension transactions must be aggregated for equipment.

No: No aggregation. All transactions will be separate lines on the invoice.
Project: All transactions as part of the same project will be aggregated into a single line.
Cost Type: All transactions as part of the same cost type will be aggregated into a single line.
Cost Object: All transactions for identical cost objects (cost categories) will be aggregated into a single line.
Cost Object and Date: All transactions for identical cost objects (cost categories) for the same date will be aggregated into a single line.
Cost Component: All transactions for identical cost components will be aggregated into a single line.

Subcontracting

This field indicates how cost plus transactions and extension transactions must be aggregated for subcontracting.

No: No aggregation. All transactions will be separate lines on the invoice.
Project: All transactions as part of the same project will be aggregated into a single line.
Cost Type: All transactions as part of the same cost type will be aggregated into a single line.
Cost Object: All transactions for identical cost objects (cost categories) will be aggregated into a single line.
Cost Object and Date: All transactions for identical cost objects (cost categories) for the same date will be aggregated into a single line.
Cost Component: All transactions for identical cost components will be aggregated into a single line.

Sundry Costs

This field indicates how cost plus transactions and extension transactions must be aggregated for miscellaneous costs.

No: No aggregation. All transactions will be separate lines on the invoice.
Project: All transactions as part of the same project will be aggregated into a single line.
Cost Type: All transactions as part of the same cost type will be aggregated into a single line.
Cost Object: All transactions for identical cost objects (cost categories) will be aggregated into a single line.
Cost Object and Date: All transactions for identical cost objects (cost categories) for the same date will be aggregated into a single line.
Cost Component: All transactions for identical cost components will be aggregated into a single line.

Overhead

This field indicates how cost plus transactions and extension transactions must be aggregated for overhead costs.

No: No aggregation. All transactions will be separate lines on the invoice.
Project: All transactions as part of the same project will be aggregated into a single line.
Cost Type: All transactions as part of the same cost type will be aggregated into a single line.
Cost Object: All transactions for identical cost objects (cost categories) will be aggregated into a single line.
Cost Object and Date: All transactions for identical cost objects (cost categories) for the same date will be aggregated into a single line.
Cost Component: All transactions for identical cost components will be aggregated into a single line.

Progress Invoice

Additional Work on Invoice

If this check box is selected, additional work is specified on the regular invoices for each installment.

If this check box is cleared, additional work is specified on the invoice for the final installment.

If you do not select the Final Installment check box, you must select this check box.

Rounding on Installment

If this check box is selected, LN invoices the exact installment amount for nonfinal installments. Final installments are never rounded.

If this check box is cleared, LN invoices the amount calculated for the progress specification.

Use the Invoicing module of Project to record the agreed installment amount.

Final Installment

If this check box is selected, LN generates a final installment invoice. If this check box is cleared, LN will not generate a final installment.

Variations in work are specified and accounted for on the final installment invoice.

Percentage Less Work to Settle

If the project required less work than what was originally agreed, LN calculates the amount equivalent to the work reduction. LN then subtracts a percentage of that amount from the invoice.

For example, if the value in the Percentage Less Work to Settle is zero, the work reduction is ignored and the invoice amount is not corrected at all. If the percentage is 100, the invoice is only for work that is actually carried out.

LN uses this percentage to calculate the amount with which the final installment is corrected. If the amount of work reduction exceeds the amount of additional work, LN corrects the final installment.

Service and Maintenance

Aggregate

Service Orders

The information that is shown collectively on the service invoice. LN generates a separate invoice line for the information that is not aggregated.

Activity/Cost Type
LN aggregates activities that have the same cost type and unit of measure on a single invoice line.
Activity
LN aggregates activities of a single order that have the unit of measure on a single invoice line.
Cost Type
LN generates a separate invoice line for each cost type of a service order.
Order
LN generates a separate invoice line for each service order.
None
No aggregation is carried out. LN generates a separate invoice line for each order, activity, and cost type.

Maintenance Sales Orders

The information that is shown collectively on the maintenance invoice. LN generates a separate invoice line for the information that is not aggregated.

Line/Cost Type
For each maintenance sales order line, LN generates a separate invoice line for all the costs of each cost type.
Line
For each maintenance sales order line, LN generates a separate invoice line for all the costs of all the cost types.
Cost Type
For each maintenance sales order, LN generates a separate invoice line for all the costs of each cost type.
Order
LN generates a separate invoice line for each maintenance sales order.
None
No aggregation is carried out. LN generates a separate invoice line for each maintenance sales order, sales order line, and cost type.

Combine Service Orders

Service Orders: If this check box is selected, LN generates one invoice that covers a range of service orders.
Service Types: If this check box is selected, LN generates one invoice that covers a range of service coverage types.
Installation Groups: If this check box is selected, LN generates one invoice that covers a range of installation groups.

Note: To cover a range of service orders, you must select the Service Orders check box.

Combine Maintenance Sales Orders

Maintenance Sales Orders: If this check box is selected, LN generates one invoice that covers a range of maintenance sales orders.
Service Types: If this check box is selected, LN generates one invoice that covers a range of coverage types.
Installation Groups: If this check box is selected, LN generates one invoice that covers a range of installation groups.

Combine Service Contracts

Service Contracts: If this check box is selected, LN generates one invoice that covers a range of service contracts.
Service Contract Types: If this check box is selected, LN generates one invoice that covers a range of service-contract types.

Note: To cover a range of service contracts, you must select the Service Contracts check box.

Combine Calls

Service Calls: If this check box is selected, LN generates one invoice that covers a range of service calls.
Installation Groups: If this check box is selected, LN generates one invoice that covers a range of installation groups.

Customer Claims

Customer Claims: If this check box is selected, LN generates one invoice that covers a range of customer claims.
Service Types: If this check box is selected, LN generates one invoice that covers a range of service types.

Supplier Claims

Supplier Claims: If this check box is selected, LN generates one invoice that covers a range of supplier claims.
Service Types: If this check box is selected, LN generates one invoice that covers a range of service types.
Installation Groups: If this check box is selected, LN generates one invoice that covers a range of installation groups.

Intercompany Trade Orders

If this check box is selected, LN generates one invoice that covers a range of intercompany trade orders.

Intercompany Trade Scenarios

If this check box is selected, LN generates one invoice that covers a range of intercompany trade scenarios.