Attendee (tccom6105m000)

Use this session to view, enter, and maintain the attendees for an activity.

You can start this session from the Appointment (tccom6600m100) and Call (tccom6600m200) sessions, by double-clicking a record on the Attendees tab.

Note: 
  • If the Synchronize check box is selected for the activity, a Meeting Organizer sends invitations to the attendees for whom the Invite check box is selected in this session.
  • The user who created the activity is automatically inserted in this session as the Meeting Organizer.
  • An attendee of the contact type cannot be invited to the activity if the Opted Out check box is selected for the contact in the Contact (tccom1640m000) session.

Field Information

Activity

activity

Attendance

The attendance for the entered attendee.

Allowed values

Required

The attendee's attendance is required.

Optional

The attendee's attendance is optional.

Resource

The attendee is a resource, such as the room where you plan to hold the meeting. If the resource has its own mailbox, you can schedule the resource by inviting it to an activity.

Meeting Organizer

The attendee is the meeting organizer of this activity.

The organizer must be an attendee of the Employee type.

Type

The type of attendee, which can be Employee, Contact, or Other.

Note: 
  • Employees can be selected from the Employees - General (tccom0101m000) session.
  • Contacts can be selected from the Contacts (tccom4540m000) session.
  • Attendees of type Other can be manually entered.
Attendee

The code of the employee or the contact.

Note: For attendees of type Other, this field is empty.
Full Name

The full name of the attendee, which must be manually entered if the attendee is of the Other type.

E-mail

The attendee's e-mail-address, which must be manually entered if the attendee is of the Other type.

Phone

The attendee's phone number.

Note: For attendees of type Other, this field is empty.
Attendance Status

The attendance status for the entered attendee.

  • Accepted

    The attendee has accepted the invitation.

  • Tentative

    The attendee has tentatively accepted the invitation.

  • Declined

    the attendee has declined the invitation.

  • None

    The attendance status is not known.
Invite

If this check box is selected, an invitation to the activity can be generated for the attendee.

Note: 

This check box can only be selected if:

  • The status of the appointment or call is Planned.
  • The attendee's E-mail is entered.
  • The attendee is not the Meeting Organizer.
  • The Opted Out check box is cleared in the Contact (tccom1640m000) session for an attendee of type Contact.
Job Title

The attendee's job title.

Sent to Synchronizer

If this check box is selected, the appointment or call, which is created in LN, is sent via an XML message to Microsoft Exchange where it must still be synchronized to the calendar of the attendee to be invited.

Note: If the activity is created in MS Exchange, this check box is always cleared.

Synchronized

If this check box is selected, the appointment or call is successfully synchronized to the invited attendee's calendar in Microsoft Exchange.

Text

If this check box is selected, a text is present.

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