Buy-from Business Partners (tccom4520m000)

Field Information

Buy-from Business Partner

buy-from business partner

Status

business partner status

If there are outstanding sales orders or open invoices for the business partner, you cannot change the status from Active to Prospect.

Allowed values

Active

If the business partner (role) status is Active, you can use the business partner for business transactions. You must define the period for which the business partner is Active. If the period is expired, the actual status of the business partner becomes Inactive, and you cannot use the business partner anymore.

Inactive

If the business partner (role) status is Inactive, you cannot use the business partner for business transactions.

You cannot enter an effective date and an expiry date for the Inactive status.

Prospect

You can use the Prospect business partner (role) if you enter general business partner data but you do not enter details for a specific role. If no details for a specific role are defined, you cannot enter, for example, sales orders or purchase contracts because the sold-to role or buy-from role is not specified.

You must define the period for which the business partner is Prospect. If the period is expired, the actual status of the business partner becomes Inactive, and you cannot use the business partner anymore.

Not Specified

City Code

The code of the city in which the business partner is established.

Country

The country in which the buy-from business partner is established.

Phone Number

The buy-from business partner's telephone number.

Search Key

The search key to find the business partner.

LN automatically fills this field with the first 16 positions of the business partner's name. The letters are converted into capitals.

Creation Date

The date and time at which the business partner was defined.

Address

The buy-from business partner's address.

Parent Business Partner

parent business-partner

ZIP Code/Postal Code

The buy-from business partner's ZIP code.

City

The name of the city in which the business partner is established.

State/Province

The state or province where the buy-from business partner resides.

House Number

The buy-from business partner's house number.

Fax

The buy-from business partner's fax number.

Website

The buy-from business partner's website.

Start Date

The date and time when this status takes effect.

If you leave this field empty, the status takes effect immediately.

End Date

The expiry date and time of the business partner's status.

If you leave this field empty, the status continues.

Language

The language used for documents addressed to the business partner. If no document is available in this language, the document in the company language is used.

Area

The area in which the buy-from business partner is established.

Line of Business

The buy-from business partner's line of business, which is used as a sorting criterion for statistics.

Business Partner Signal

If you select a signal here, the signal message is displayed when you enter the business-partner code in an LN session.

Nature of Supply

The code for Nature of supply.

Note: This value cannot be modified if the same Nature of Supply is specified for the Services Trade linked to the buy-from business partner.

Nature of Supply Type

The type of nature of supply.

Note: This field cannot be modified if the nature of supply is in use with entities such as:

• Services Trade
• Buy-from Business Partner
• Natures of Supply by Buy-from Business Partner

Allowed values

Material Supply

Engineering Services

Equipment Supply

Other

Not Applicable

Subcontracting

Industry Consultancy

Agency Labor

Utilities Supply

Pre-Fabrication/Manufacturing

Installation

Commissioning

Business Partner Type

business partner type

Vendor Rating

If you want to apply vendor rating to the business partner, select this check box.

Vendor Classification

The business partner's classification as a result of vendor rating.

Note: To retrieve the business partner's vendor classification, LN uses the last record from the Vendor Ratings by Criterion (tdpur8102m100) session for which the Criterion Type field is Period Rating.

Business Partner for Statistics Update

The business partner for whom LN updates the statistics with transactions from the current business partner.

For example, you can enter the parent business partner. If this field is empty, LN updates the statistics for the current business partner.

Calendar

The business partner's calendar.

Contact

The business partner's default contact.

Rate Determiner

The way in which LN determines the exchange rate that is used in purchase orders.

Allowed values

Document Date

LN uses the rate that is valid on the date and time on which the documents are created. The Document Date rate determiner applies to all types of transactions. You can manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Manually Entered

You can manually enter the rate. By default, LN uses the rate that is valid on the date and time on which the documents are created. The Manually Entered rate determiner applies to all types of transactions.

Delivery Date

If the goods are not yet delivered, LN uses the rate that is valid on the order date. However, if this order date is in the past, LN uses the rate that is valid on the current date.

If the goods are delivered, LN uses the rate that is valid on the actual delivery date.

The Delivery Date rate determiner only applies to sales orders, service orders, and sales invoices. You cannot manually change the rate.

Receipt Date

LN uses the rate that is valid on the date and time on which you expect to receive the goods. The Receipt Date rate determiner only applies to purchase orders and purchase invoices. You cannot manually change the rate.

Expected Cash Date

LN uses the rate that is valid on the date and time at which payment of the sales invoice or purchase invoice is expected.

Expected cash date = expected delivery/receipt date + payment period 

The payment period is specified in the Payment Terms (tcmcs0113s000) session. The Expected Cash Date rate determiner applies to all types of transactions. You cannot manually change the rate.

The rate is updated by Invoicing when the invoice is posted.

Fixed

You can use this rate determiner only for a dependent currency system or a single currency system. The Fixed rate determiner applies to all types of transactions.

If you manually enter the rates between the transaction currency and the reference currencies, the rate is fixed. If you do not manually enter the rates, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Hard

You can use this rate determiner only for an independent currency system. The Fixed Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the reporting currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rate between the transaction currency and the reporting currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Fixed Local

You can use this rate determiner only for an independent currency system. The Fixed Local rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the local currency, the rate is fixed. The other rates are based on the document date of the actual document.

If you do not manually enter the local currency rate, the rate is not fixed and LN uses the rate that is valid on the date and time on which the documents are created.

Fixed Local and Hard

You can use this rate determiner only for an independent currency system. The Fixed Local and Hard rate determiner applies to all types of transactions.

If you manually enter the rate between the transaction currency and the home currencies, the rates are fixed. The local currency rate is based on the document date of the actual document.

If you do not manually enter the rates between the transaction currency and the home currencies, the rates are not fixed and LN uses the rates that are valid on the date and time on which the documents are created.

Use Purchase Rates for Receipts

If this check box is selected, LN uses purchase rate data for the debit side of the purchase order/receipt transaction.

Purchase Price List

The price list used to link price and/or discount agreements to the business partner.

These agreements can be overruled by other price agreements that you reach with a buy-from business partner.

Order Discount

The default order discount percentage that you apply to the business partner's purchase orders.

Business Partner for Prices/Discounts

Prices and discounts for purchase orders to the buy-from business partner must be based on the terms and conditions agreed with the business partner selected in this field.

If you leave this field empty, LN applies the prices and discounts that you agreed with the buy-from business partner specified on the purchase order.

Note: This business partner must have the same parent business-partner as the buy-from business partner defined in this session.

Retro-Billing Applicable

The value that is used by default for the Item applicable for Retro-Billing check box in the Items - Purchase Business Partner (tdipu0110m000) session for the buy-from business partner.

Purchase Office

The purchase office that LN uses by default for purchases from the buy-from business partner.

If you define a purchase office as the enterprise unit's default purchase office in the Departments (tcemm1124m000) session, LN uses the enterprise unit's default purchase office for automatically generated purchase orders.

Buyer

The employee of your company responsible for contact with the buy-from business partner.

Purchase Order Type

The default purchase order type for purchase orders.

If you leave this field empty, LN takes the default order type from the Procurement User Profiles (tdpur0143m000) session.

Our Customer Number

The identification or code that the business partner uses for your organization.

Item Group

The code for the item group.

Note: 

• This field is displayed only if the Services Procurement field is set to Active or In Preparation in Implemented Software Components (tccom0100s000) session.
• This field is enabled only if at least one Nature of Supply is linked to the Natures of Supply (by Buy-from Business Partner) (tccom1155m015) session, with the Nature of Supply Type set to Pre-Fabrication/Manufacturing.

Serialized Item Group

The code for the serialized item group.

Note: 

• This field is displayed only if in Implemented Software Components (tccom0100s000) session:
  • The Service check box is selected.
  • The Services Procurement field is set to Active or In Preparation.
  • The Equipment as a Service check box is selected.
• This field is enabled only if at least one Nature of Supply is linked to the Natures of Supply (by Buy-from Business Partner) (tccom1155m015) session, with the Nature of Supply Type set to Equipment Supply.
• The specified Serialized Item Group must exist in the Serialized Item Groups (tscfg0110m000) session.

Services Procurement Order Type

The code for the services procurement order type.

Note: 

• This field is displayed only if in Implemented Software Components (tccom0100s000) session:
  • The Service check box is selected.
  • The Services Procurement field is set to Active or In Preparation.
  • The Equipment as a Service check box is selected
• You can specify a Services Procurement Order Type that is defined in the Services Procurement Order Types (tdpur0192m000) session.

Services Trade

The code of the Services Trade.

Note: 

• This field can be added with a Nature of Supply that is defined for the Buy-from Business Partner.
• This field is displayed only if the Services Procurement field is set to Active or In Preparation in Implemented Software Components (tccom0100s000) session.
• This field is enabled only if at least one Nature of Supply is linked to the Natures of Supply (by Buy-from Business Partner) (tccom1155m015) session, with the Nature of Supply Type set to SubcontractingIndustry ConsultancyAgency LaborUtilities SupplyInstallationCommissioning or Engineering Services.

Defects Liability Period

The number of periods for the defect’s liability.

Note: 

• This field is displayed only if the Services Procurement field is set to Active or In Preparation in Implemented Software Components (tccom0100s000) session.
• This field is applicable only if Services Trade is specified, and the Nature of Supply for the specified Services Trade is set to SubcontractingIndustry ConsultancyAgency LaborUtilities SupplyInstallationCommissioning or Engineering Services in the Natures of Supply (tcmcs0130m000) session.

Defects Liability Period Unit

The unit in which Defects Liability Period is expressed.

Note: 

• This field is displayed only if the Services Procurement field is set to Active in Implemented Software Components (tccom0100s000) session.
• This field is applicable only if Services Trade is specified, and the Nature of Supply for the specified Services Trade is set to SubcontractingIndustry ConsultancyAgency LaborUtilities SupplyInstallationCommissioning or Engineering Services in the Natures of Supply (tcmcs0130m000) session.
• This field cannot be set to Not Applicable if the Nature of Supply for Services Trade is set to Subcontracting in the Natures of Supply (tcmcs0130m000) session.

Allowed values

Hours

Days

Weeks

Months

Years

Not Applicable

Retention %

The percentage of the amount retained by the main contractor (from the sub-contractor). The amount is retained to ensure that the sub-contractor completes the activity and maintains the quality.

Note: 

• This field is applicable only when the Services Procurement field is set to Active or In Preparation in the Implemented Software Components (tccom0100s000) session.
• This field is applicable only if Services Trade is specified, and the Nature of Supply for the specified Services Trade is set to Equipment Supply, Pre-Fabrication/Manufacturingor Material Supply in the Natures of Supply (tcmcs0130m000) session.

Document Set

The code of the document set.

Note: The Documents check box on the Services Procurement section in the Business Communication Parameters (tcbcm0100m000) session.

List Group

The list group used to find the list item components when you buy a list item from this business partner.

Print Purchase Order by Exception

If this check box is selected, only new and changed purchase order lines to which you assign a purchase acknowledgement code are printed on the purchase order.

In this way, you can control which changes to the purchase order lines are printed on the next purchase order. This accommodates buy-from business partners who wish to receive a printed purchase order in special cases only. For example, when you have changed the delivery date, item, or price.

If this check box is cleared, purchase orders are printed for all order lines, regardless of the acknowledgement codes.

Self-Billing

If this check box is selected, self-billing is used by default for purchase orders that you issue to this buy-from business partner.

Invoice After

If self-billing is applicable, use this field to define the stage at which self billed invoices can be generated.

• Inspection

  Self bills can be generated after the goods are inspected and approved.

• Receipt

  Self bills can be generated after the goods are received or consumed.

Self-Billing Date Type

If the Self-Billing check box is selected, use this field to define on which date the self-billing payments are based. Either the receipt date or the shipping date can be used as the invoice date on self-billed invoices.

Generate Release per Vehicle

If this check box is selected, LN sends EDI messages for the releases of shipments sorted by end item instead of sorted by the supplied item. In the automotive industry, the vehicle is an end item.

This check box is only relevant for sequence shipping schedules.

This check box is the default setting for the business partner of the Generate Release per Vehicle check box in the Purchase Releases (tdpur3120m000) session. You can change the setting on the purchase release header.

Environmental Compliance Declared

Worldwide, various regulations exist to limit the use of hazardous chemical substances in electronic equipment preventing environmental pollution.

Companies, in most cases producers of electronic equipment, are legally required to:

• Set up and control compliancy rules.
• Verify whether purchased, engineered, manufactured, and serviced material is compliant.
• Verify whether their work processes are compliant.

If this check box is selected, the business partner works in compliance with the regulations preventing environmental pollution.

Item Cross Reference

The default alternative way of communicating with the business partner about items.

Note: You can only set this field to MPN if the Manufacturer Part Numbers check box is selected in the Implemented Software Components (tccom0100s000) session.

Allowed values

ICS

item code system

MPN

manufacturer part number

Not Applicable

No item cross reference is applicable.

Use Confirmation

If this check box is selected, ordered quantities must be confirmed by the customer. Therefore, the Confirmation Accepted check box must be selected before a purchase order or schedule can be released to Warehousing .

Note: This field is only visible if the Use Confirmation (Purchase) check box is selected in the Implemented Software Components (tccom0100s000) session.

Delivery Terms

The delivery terms agreed with the business partner.

Point of Title Passage

The default point of title passage used for the business partner.

Return Delivery Terms

The delivery terms agreed with the business partner concerning the delivery of goods in case of a return order.

Ship-from Business Partner

The default ship-from business partner that issues the goods that you buy from the buy-from business partner.

Schedule Quantity Qualifier

The types of quantities that are communicated to the supplier.

Invoice-from Business Partner

The invoice-from business partner from whom you receive invoices connected with the purchase orders that you send to this buy-from business partner.

Note: 

One of the following must be true:

• The buy-from business partner and the invoice-from business partner have the same parent business partner.
• The buy-from business partner is the invoice-from business partner's parent.

Invoice Business Partner for Freight

If this check box is selected, you charge the business partner for the freight costs of the goods that you purchased.

Text

If this check box is selected, a text is present.