Business Partners (tccom4500m000)

Field Information

Business Partner

business partner

Role

The relationship between you and the business partner.

Note: 

• Only business partner roles can be defined that correspond with the relationship.
• You can only create business partner roles, if your Authorization Level is set to Modify in the Authorized Business Partners (tcsec2530m000) session.

Status

business partner status

If there are outstanding sales orders or open invoices for the business partner, you cannot change the status from Active to Prospect.

When you define the a business partner role for this business partner, LN changes the Prospect status to Active.

Allowed values

Active

If the business partner (role) status is Active, you can use the business partner for business transactions. You must define the period for which the business partner is Active. If the period is expired, the actual status of the business partner becomes Inactive, and you cannot use the business partner anymore.

Inactive

If the business partner (role) status is Inactive, you cannot use the business partner for business transactions.

You cannot enter an effective date and an expiry date for the Inactive status.

Prospect

You can use the Prospect business partner (role) if you enter general business partner data but you do not enter details for a specific role. If no details for a specific role are defined, you cannot enter, for example, sales orders or purchase contracts because the sold-to role or buy-from role is not specified.

You must define the period for which the business partner is Prospect. If the period is expired, the actual status of the business partner becomes Inactive, and you cannot use the business partner anymore.

Not Specified

City Code

The code of the city in which the business partner is established.

Country

The country in which the business partner is established.

Phone Number

The business partner's telephone number.

Note: This option is enabled only if the user's Authorization Level is set to Modify in the Authorized Business Partners (tcsec2530m000) session.

To be Verified

If this check box is selected, you must still verify the business partner's details or status.

When you verify the business partner's details or status, clear the check box.

Parent Business Partner

parent business partner

Note: If the business partner belongs to a business partner hierarchy, you can click Business Partner Tree on the appropriate menu to view the business partner's place in the hierarchy in the Business Partner Tree (tccom4700m000) session.

Search Key

The search key for the business partner.

Default value

The first 16 characters of the business partner's Name field. Periods and characters preceding them are not included in the search key.

Creation Date

The date the business partner data, business partner role data, or business partner address data was created.

Street

The business partner's default address.

ZIP Code/Postal Code

The business partner's ZIP code.

City

The name of the city in which the business partner is established.

State/Province

The state or province where the business partner resides.

House Number

The business partner's house number.

Fax Number

The business partner's fax number.

Note: This field is enabled only if the user's Authorization Level is set to Modify in the Authorized Business Partners (tcsec2530m000) session.

Website

The business partner's website.

Contact

The primary contact for this business partner.

Start Date

The date and time when the business partner's status takes effect.

If you leave this field empty, the status takes effect immediately.

End Date

The expiry date and time of the business partner's status.

If you leave this field empty, the status continues.

Title

The title used on the documents addressed to the business partner.

Language

The language used for documents addressed to the business partner. If no document is available in this language, the document in the company language is used.

Currency

The currency used for the initial transactions with the business partner, for example, request for quotations or sales quotations.

On invoices, LN uses the default currency you specify for the invoice-to business partner and invoice-from business partner roles.

I-Code

The business partner's Intracom code.

Business Partner for Texts

If you select a business partner in this field, the text linked to this business partner is printed on external documents.

For example, you can print text linked to the sold-to business partner (special delivery agreements) on the shipping order printed for the ship-to business partner.

If you leave this field empty, only text linked to the current business partner is printed on documents for the business partner.

One-Time Business Partner

If the business partner is a one-time business partner, select this check box

Note: When you process the invoicing batch and print the invoice, the invoice address of one-time business partners is entered in Invoicing .

Factor

If this check box is selected, the business partner acts as a factor. If the factor handles your invoices and collects payments from your customers, the factor must have the pay-by role. If the factor collects payments on behalf of your suppliers, the factor must have the pay-to role.

Note: Before you can select this check box, you must define the pay-by and the pay-to roles for the business partner.

Collection Office

If this check box is selected, the business partner is considered a collection office.

Credit Limit Check Per Department

If this check box is selected, you can define a credit limit for the invoice-to role of the business partner that applies to the current company, if the current company is of type Financial or type Both.

If this check box is cleared, you can define a credit limit for the invoice-to role of the business partner that applies to all departments and all companies of your multicompany environment.

Note: This check box does not affect the invoice-from business partner role. For invoice-from business partners, you can specify a credit limit for each department.

Currency for BP Balances/Credit Limits

The currency in which the business partner balances and credit limits are expressed.

Note: 

Unless the transaction currency matches the BP balances currency, LN translates amounts to the BP balance currency, using the given rate date and the Internal rate type, from either of the following:

• Local currency (in the standard currency system)
• Reference currency (in a dependent currency system)

Default value

Reference currency

Chamber of Commerce

The business partner's identification number at the chamber of commerce.

Commercial Identification

An informational field that you can use, for example, for the business-partner's identification number at a credit insurance company.

Business Entity Identifier

An optional identifier for the direct debit company in the SEPA direct debit file.

Internal Business Partner

If the business partner is an internal business partner, select this check box.

In Invoicing you can only send invoices to and receive invoices from business partners. Therefore, if you want to invoice an enterprise unit of your own company, or if you receive invoices from an enterprise unit, you must define the enterprise unit as an internal business partner. You can link only one internal business partner to an enterprise unit.

Note: 

• You can select this check box only when you create a new business partner.
• Before you can select his check box, you must first define all the business partner roles.
• To remove the link between the business partner and the enterprise unit, clear this check box and save the data.

Affiliated Company

If this check box is selected, the business partner is an affiliated company.

The affiliated company is used in:

• The multisite master plan to distinguish the dependent demand from the independent demand when analyzing the order file in Enterprise Planning .
• Multicompany electronic data interchange to determine the company for which an internal EDI message is meant.
• Financials , to generate a reconciliation report for the companies for which LN generates intercompany settlements.

Note: This check box is enabled if you have defined all the business partner roles for the business partner.

Affiliated Company No.

The company number of the affiliated company represented by the business partner.

You can link a logistic company to only one business partner.

Intercompany Settlement

If this check box is selected, intercompany settlement transactions can be generated for the business partner.

Note: If the business partner is involved in intercompany settlement transactions, the invoice-from business partner must not be a subcontractor.

If you select this check box:

• LN clears the One-Time Business Partner check box.
• You cannot select the Self-Billing check box in the Buy-from Business Partner (tccom4120s000) session.

EDI

If this check box is selected, electronic data interchange (EDI) can be used for the business partner.

Front Office ID

The ID for the business partner generated by a front office application.

Creator's Unique System ID

The system ID of the user who defined the business partner.

Enterprise Unit Company

If the business partner is an internal business partner, this is the enterprise unit's operational company.

Created by

The user who defined the business partner.

Last Modified by

The user who last modified the business partner data, business partner role data, or business partner address data was created.

Last Modification Date

The date the business partner data, business partner role data, or business partner address data was last modified.