Subcontractors

The supplier (subcontractor) can view the list of applications for payment (AFP) released from Infor LN. By default, the AFPs that are in progress are displayed. However, the supplier can filter the AFPs based on the status such as, Submitted, Under Review and Assessment Completed. AFPs can also be filtered based on values specified in other fields such as application for payment number, subcontracting procurement order number and the date from which the application can be modified.

The subcontractor can view the AFP details in these sections:

  • General section includes the Subcontracting Procurement Order number, project code, name of the subcontractor and assessor, the applied value for the previous and present period.
  • Retention section includes the retention release information, tax eligible labor percentage, and the retention amounts for the previous period.
  • Amounts section that includes the currency and the amount details.
  • Finance section includes the application rate date, exchange rate type and rate determiner.
  • Messages section includes any queries related to the AFP addressing to the subcontractor or the contractor and additional information.
  • Additional Information includes the customer defined fields for specific business partner or partners in general.
  • Lines section includes the applied and assessed values, cumulative progress percentage in AFP Lines.
  • Validation Errors include the details of the error.
  • The status of the application is modified according to the actions performed by the supplier.
  • There is a process indicator to show the status movement. You can hover the mouse to view the date on which the status of the AFP is changed.
You can use these options related to AFPs:
Save
Use this option to save the modified values.
Calculate Totals
Use this option to calculate the latest specified values for the save data.
Validate
Use this option to validate the submitted documents. A validation error is displayed in case a document expires. The supplier can submit the AFP only after all validation errors are resolved.
Submit
Use this option to Submit the modified AFP.
Note: 
  • The supplier can modify this information only when the current date is equal or later than the editing allowed date. This date is derived based on the value specified on the Number days before Assessment Date to Edit AFP field in the Collaboration parameters (tcclb0100m000) session.
  • The supplier with the Commercial role can only modify the AFP.
  • The supplier can submit the AFP only after the validation errors are resolved.
  • The supplier can also view the status of the AFP that is modified based on the actions performed by the supplier.

The modified AFP submitted by the supplier is sent to the customer for approval. If the customer accepts the AFP, a payment notice is sent to supplier. Else, a payless notice is issued. The supplier can accept the payless notice using the Accept option. The supplier can view the payless notices in the Payless Notice section. The customer can also communicate with the supplier through messages.