Pre-dispatch registration

Manual creation of the conformance document register is used to implement pre-dispatch registration. In some cases, the customer requests for the conformance documents to be sent before the dispatch of the goods. The supplier verifies the documents and the details are updated in the conformance register.

Implementing Pre-dispatch registration

  1. In the Testing Combinations (qmptc0119m000) session, create a testing combination for a specified item or quality group.

  2. In the Purchase Order (tdpur4100m900) session or the Sales Order (tdsls4100m900), create a purchase order or a sales order for the specified combination.

  3. Approve and release the order to Warehousing.

  4. In the Conformance Documentation Register (qmptc1650m000) session:

    • Create a new register with the origin set to purchase/sales and the order origin set to the purchase/sales order. Note: A pre-dispatch register for a purchase order can be created only if the Purchase order line status is Released to Warehousing.
    • LN defaults the conformance code from the Purchase Order Lines (tdpur4101m000)/ Sales Order Line (tdsls4101m900) session.
    • LN defaults the conformance document register lines linked to the conformance code. (For more information, see the number of documents to be provided for a lot and serialized item.)
    • The default Document status is open.
    • Specify the document in the document number field. LN sets the Document Status to Pre-Registered once the document is specified.

  5. After the document verification, you can set the document status to:

    • Pre-approved, if the document is conforms to the specifications.
    • Not Pre-approved, if the document does not conform to the specifications.
    • Cancelled

  6. In the Warehouse Inspection (whinh3622m000) session:

    • Review the conformance code in the conformance reporting field. LN defaults this code after the approved purchase order is processed in Warehousing.
    • Click Details to verify the conformance documents linked to the code.

    Note The document accepted check box in this session is disabled.

  7. In the Inspection Order (qmptc1100m100) session, for the inspection order test data lines, the document number is defaulted from the conformance register .

  8. If the document number specified for the test data line matches the document number in the conformance document register, the status is set to Matched (Pre-Inspection).

    Note If the document number specified is different from the document specified in the Conformance Documentation Register (qmptc1650m000) session, LN overwrites the document number in the conformance document register with the document number specified for the inspection order and sets the document status to Matched(Inspection).

  9. In the Inspection Order (qmptc1100m100) session, specify the test result and complete the inspection order. The test results are updated on the conformance register.

  10. Complete and process the order inspection in the Order Inspection (qmptc1620m000) session.

  11. In the Warehouse Inspection (whinh3622m000) session, review the Conformance Documentation Accepted checkbox, for each warehouse inspection line, set to checked, by LN. LN checks for this conformance, before the warehouse inspection order is processed in Warehousing.