Shipments (fmlbd3100m000)

Use this session to view and maintain shipments. You can create shipments with the Freight load building engine, an external planning engine, or manually. A shipment is a part of a load, which, in turn, is a part of a load plan. You can manually create a shipment, change the shipment data, and add or remove shipment lines. However, the shipment status determines whether you can delete or make a change to a shipment or shipment line, and if changing is allowed, what changes you can make.

Changes in the freight orders or the originating orders on which a shipment is based also have an impact on the shipment. For more information, refer to Load plan, load, and shipment maintenance.

Print optionsOn the Print submenu of the File menu, the following print options are available for selected shipments:

  • Shipments

    Print shipment and shipment line details.

  • Estimated and Actual Freight Costs

    Print estimated and actual freight costs.

  • Planning

    Print planning data grouped by freight order, originating order, or load.

  • Available Inventory for Shipment Lines

    Print the available inventory.

Options on the appropriate menu menuYou can access the following options on the appropriate menu of this session:

  • Lines: with this option you can access the Shipment Lines (fmlbd3150m000) session to maintain shipment lines.
  • Load Details: use this option to access the Loads (fmlbd4100m000) session showing the details of the load to which the selected shipment belongs.
  • Plans: use this option to access the Plans (fmlbd0110m000) session to maintain load plans.
  • Loads: with this option you can access the Loads (fmlbd4100m000) session to maintain loads.
  • Load / Shipment Tracking: use this option to see the whereabouts of a shipment during transportation.
  • Add Shipment: use this option to add a shipment from a load of a particular load plan to another load of the same load plan. This option is enabled when you view this session in the By Load view. You can only perform this action if the status of the loads and shipments is lower than In Progress. The procedure is as follows:
    1. Start the Loads (fmlbd4100m000) session.
    2. Select a load.
    3. Start the Shipments (fmlbd3100m000) session.
    4. Select the Add Shipment option.
    5. Select a shipment from the same plan.
    6. Click OK.
  • Calculate Freight Costs: use this option to calculate the freight costs of a shipment. This option is useful if you changed a shipment.
  • Confirm Delivery / Receipt: use this option to change the status of loads or shipments to Shipped or Completed.
  • Trace Load Plan Changes: Access the Trace Load Plan Changes (fmlbd4560m000) session to view changes made to shipments, shipment lines, or loads.
  • History: with this session you can access the shipment history records.
Note: Use the Maps section to view the location of the Ship-from Address and the Ship-to Address. You must select only one record at a time.

Field Information

Shipment

The first free number of the shipment. This serves as the shipment identification.

Status

The status expresses the progress of the shipment in its life cycle from creation in Freight through execution in Warehousing to completion after approval in the Accounts Payable module of Financials .

Shipping Sequence

The sequence in which the shipments in a load are executed. You can manually enter the shipping sequence to modify the execution order of the shipments that fall within a load.

You can also use the Move Up or Move Down command in the appropriate menu to change the sequence number of the shipments.

Multiple Warehouse Shipment

If this check box is selected, the current shipment contains shipment lines from different warehouses.

Reference Shipment

The reference number for the shipping (outbound) or receiving (inbound) warehouse.

Plan

The load plan of the shipment.

Unique Shipment Reference per Shipment

If this check box is selected, LN creates a unique shipment for each shipment reference number. In other words, a shipment reference will not occur again in another shipment for this business partner. For more information, refer to Shipment building in Freight.

Note: 
  • The value is retrieved from Freight Order Lines (fmfoc2101m000) session.

Single Shipment Reference per Shipment

If this check box is selected, LN allows creation of multiple shipments for the same Shipment Reference. On the other hand, a shipment may not contain multiple shipment references. For more information, refer to Shipment building in Freight.

Note: LN selects the check box if for one of the shipment lines the Single Shipment Reference per Shipment or Unique Shipment Reference per Shipment is applicable.

Single Delivery Point per Shipment

If this check box is selected, LN groups the outbound advices that have the same delivery point, as shipment lines, in one shipment. A shipment may not contain deliveries to multiple delivery points, unless other shipment building criteria require this. For more information, refer to Shipment building in Freight.

Note: LN selects the check box if for one of the shipment lines the Single Delivery Point per Shipment is applicable.

Single Customer Order per Shipment

If this check box is selected, LN selects/creates the shipments for the freight order line based on customer order number. LN creates a single shipment for each customer order number.

If this check box is selected, following is the impact:

  1. LN searches for an existing shipment that can be used to ship the goods.

  2. If an existing shipment is not found, LN creates a new shipment for freight order line.

For more information, refer to Shipment building in Freight.

Note: 

  • LN retrieves the value from the Warehousing Order Types (whinh0110m000) session.

  • If the Ship-from Type is not a Warehouse, the customer order number is not displayed.

Single Line per Shipment

If this check box is selected, LN allows you to create only one shipment line for a selected shipment.

Shipment Reference

The shipment reference based on which the goods are picked-up from the supplier location. The shipment reference (among other criteria) determines how the goods issued / picked up from the supplier warehouse are grouped into shipments. The items that have the same Shipment Reference must be grouped into one shipment to the customer. In automotive business this is called a Pickup Sheet (PUS) process. For more information, refer to Shipment building in Freight.

Note: 
  • The value is retrieved from Shipment Reference field in the Freight Order Lines (fmfoc2101m000) session in case the Single Shipment Reference per Shipment check box is selected.
  • The field is derived if shipment is in Confirmed status.

Customer Order

The customer order number based on which the goods are picked up from the supplier location. All the shipment lines that have the same customer number are combined into a single shipment. If an existing shipment is not found, LN creates a new shipment for freight order line.

For more information, refer to Shipment building in Freight.

Load

The identification number of the load to which the shipment belongs.

Creation Date

The date on which the shipment was created.

Shipping Office

The shipping office of the freight orders from which the shipment is created.

Planning Group

The planning group of the freight order lines on which the shipment is based.

Route Plan

The route plan selected for the shipment. This is the route plan that the shipment will travel. The route plan is selected by the load building engine or entered manually.

Standard Route

The standard route that the shipment will travel. This is the standard route that the shipment will travel. The standard route is selected by the load building engine or entered manually.

Text

If this check box is selected, additional text about the shipment is available.

Carrier Tracking Number

carrier PRO number

Tracking Number

The identification number given by the business partner.

Shipment Procedure

shipment procedure

Delivery Terms

delivery terms

Point of Title Passage

point of title passage

Freight Service Level

freight service level

Weight

The weight unit used to express the aggregated weight.

Volume

The unit used to express the aggregated volume.

Planned Floor Space

The aggregated surface area of the shipment lines of the current shipment that have the Planned or Actual status.

Floor Space

The unit used to express the aggregated area.

Planned Pieces

The aggregated piece unit quantity of the shipment lines of the current shipment that have the Planned or Actual status.

Ship-from Type

The type of location or organization from which the goods listed on the shipment lines of the current shipment are loaded and shipped. This value is taken from the freight order on which the shipment is based.

Ship-from Code

The code of the ship-from location or organization. The ship-from code and the ship-from type are taken from the freight order on which the shipment is based.

Ship-from Site

The code of the site from where the container is Shipped.

Ship-from Address

The address code of the ship-from location or organization. Default values are taken from the Ship-from Code. The ship-from address is taken from the freight order on which the shipment is based.

Ship-from Company

The company for which the ship-from location or organization is defined.

Ship-to Type

The type of location or organization for which the goods listed on the shipment lines of the current shipment are destined. This is the location or organization where the goods are unloaded. This value is taken from the freight order on which the shipment is based.

Ship-to Code

The code of the ship-to location or organization. The ship-to code and the ship-to type are taken from the freight order on which the shipment is based.

Ship-to Site

The code of the site to which the container is Shipped.

Ship-to Address

The address code of the ship-to location or organization. Default values are taken from the Ship-to Code. The ship-to address is taken from the freight order on which the shipment is based.

Ship-to Company

The company for which the ship-to location or organization is defined.

Load Address

The address at which the shipment is loaded. The load address can differ from the ship-from address if the goods are unloaded and reloaded on the way, for example, from a truck into an airplane. The goods are transported to the airport in shipment one of load A, and at the airport they are loaded in shipment one of load B to be flown to their final destination. The airport address is the load address of shipment 1 of load B. In such cases, the load address is one of the addresses of a route plan.

Unload Address

The address at which the shipment is unloaded. The unload address can differ from the ship-to address if the goods are unloaded on the way to be reloaded into a different means of transport, for example, from a truck into an airplane. The goods are transported to the airport in shipment one of load A, and at the airport they are unloaded to be flown to their final destination. The airport address is the unload address of shipment one of load A, whereas the ship-to address is the final destination. In such cases, the unload address is one of the addresses of a route plan.

Delivery Point

The location where the shipment must be delivered by the carrier. For more information, refer to Shipment building in Freight.

Note: 
  • The value is retrieved from Delivery Point field in the Freight Order Lines (fmfoc2101m000) session in case the Single Delivery Point per Shipment check box is selected.

Planned Load Date

The date and time loading is to take place at the ship-from location.

Actual Load Date

The confirmed date on which loading took place at the ship-from address. This field is filled when Warehousing confirms the outbound shipment.

Planned Unload Date

The planned date and time that unloading is to take place at the ship-to location.

Actual Departure Date Unloading

The confirmed date on which unloading took place at the ship-to address. This field is filled when Warehousing has confirmed the receipt of the shipment, or this field is filled with the date entered in the Confirm Delivery / Receipt (fmlbd3252m000) session.

Planned Weight

The aggregated weight of the shipment lines of the current shipment that have the Planned or Actual status.

Planned Volume

The aggregated volume of the shipment lines of the current shipment that have the Planned or Actual status.

Shipped Weight

The aggregated weight of the shipment lines of the current shipment that have the Shipped status.

Shipped Volume

The aggregated volume of the shipment lines of the current shipment that have the Shipped status.

Shipped Floor Space

The aggregated surface area of the shipment lines of the current shipment that have the Shipped status.

Shipped Pieces

The aggregated piece unit quantity of the shipment lines of the current shipment that have the Shipped status.

Delivered Weight

The aggregated weight of the shipment lines of the current shipment that have the Completed status.

Delivered Volume

The aggregated volume of the shipment lines of the current shipment that have the Completed status.

Delivered Floor Space

The aggregated surface area of the shipment lines of the current shipment that have the Completed status.

Delivered Pieces

The aggregated piece unit quantity of the shipment lines of the current shipment that have the Completed status.

Piece Unit

The piece unit for the shipment.

Planned Departure Date Loading

The arrival date at the loading address added with the visiting time of the load address.

Planned Waiting Time for Loading

The waiting time is the carrier must wait until loading or unloading can take place. The planned waiting time is taken from the waiting time defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting time defined in the Freight Order Control Parameters (fmfoc0100m000) session.

Planned Time for Loading

The loading time is the time it takes to load the goods. The loading time is taken from the loading time defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the loading time defined in the Freight Order Control Parameters (fmfoc0100m000)) session.

Planned Visiting Time Loading

The visiting time is the waiting time added with the loading time.

Actual Departure Date Loading

The arrival date at the loading address added with the visiting time of the load address. The user fills in the actual Actual Departure Date Loading.

Actual Waiting Time for Loading

The waiting time is the carrier must wait until loading or unloading can take place. The user fills in the actual Actual Waiting Time for Loading.

Actual Time for Loading

The loading time is the time it takes to load the goods. The user fills in the actual Actual Time for Loading.

Actual Visiting Time Loading

The visiting time is the waiting time added with the loading time. The user fills in the actual Actual Visiting Time Loading

Planned Unload Date

The arrival date at the unloading address.

Planned Waiting Time for Unloading

The waiting time for unloading is the time the carrier must wait until unloading can take place. The unloading waiting time is taken from the waiting time for unloading defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the waiting time for unloading defined in the Freight Order Control Parameters (fmfoc0100m000)) session.

Planned Time for Unloading

The unloading time is the time required for unloading. The unloading time is taken from the unloading time defined in the Addresses - Freight Management (fmfmd0110m000) session for the shipment addresses, or from the unloading time defined in the Freight Order Control Parameters (fmfoc0100m000) session.

Planned Visiting Time Unloading

The visiting time is the waiting time added with the unloading time.

Actual Unload Date

The arrival date at the unloading address added with the visiting time of the unload address. The user fills in the actual Actual Unload Date.

Actual Waiting Time for Unloading

The waiting time for unloading is the time the carrier must wait until unloading can take place. The user fills in the actual Actual Waiting Time for Unloading.

Actual Time for Unloading

The unloading time is the time required for unloading. The user fills in the actual Actual Time for Unloading.

Actual Visiting Time Unloading

The visiting time is the waiting time added with the unloading time. The user fills in the actual Actual Visiting Time Unloading.

Planned Freight Value

The value of the goods that are planned to be transported. This is the total freight value of all shipment lines of the current shipment. The freight value of a shipment line is filled from the originating order or the freight order on which the shipment line is based.

Shipped Freight Value

The value of the goods that are shipped. This is the total freight value of all shipment lines of the current shipment. The freight value of a shipment line is filled from the originating order or the freight order on which the shipment line is based.

Estimated Freight Cost

The estimated freight costs are derived from the carrier agreements maintained in the LN Pricing module, or they can be entered manually. If entered manually, the difference between the manually entered freight costs and the calculated freight costs are displayed in the Manually Added Cost field of the Freight Costs Inquiry (fmfrc0540m000) session. The estimated freight costs are expressed by the currency defined for the buy-from business partner of the carrier selected for the shipment.

Recalculate for Invoice Amount

If this check box is selected, the freight cost amount must be recalculated manually due to partial deliveries or over-deliveries.

Actual Freight Cost

actual freight costs

Actual Cost Final

This check box is selected automatically when the invoice from the Carrier Tracking Number is matched and approved in Financials for all the lines of the current Shipment. The Actual Freight Cost field is updated with the definite freight cost amount that must be paid to the Carrier Tracking Number. If invoicing is not based on a carrier invoice, this check box is selected when the estimated costs for the load to which the freight order line belongs is made actual and final.

Number of Shipment Lines

The total number of shipment lines of the shipment.

Number of Cost Lines

The total number of cost lines of the shipment.

Shipment Text

Additional information about the shipment. To enter text, click on this field to activate the cursor and start typing.

Invoice Transaction Type

The financial invoice transaction type is updated by the LN Accounts Payable module.

Invoice Status

The freight invoice status is updated by the Accounts Payable module of LN Financials or by LN Invoicing Freight Invoice Status.

Invoice Document

The invoice document number is updated by the LN Accounts Payable module.

Invoice Date

The entry date of the freight cost invoice that is sent to the business partner.

Tax Country

The country whose taxation regulations apply to the current invoice.

Tax Code

The tax code of the shipment.

Note: For the specified tax code, if the Aggregate Tax check box is selected in the Tax Code by Country (tcmcs0136s000) session, the Tax Breakdown Structure button is enabled.
Exempt

If this check box is selected, the invoice is exempted from tax.

Business Partner Tax Country

The country whose taxation regulations apply to the business partner that receives the current internal invoice.

Business Partner Identification Number

The business partner's tax ID.

Tax State/Province

The tax state or province of your own organization.

The value in this field is taken from the Tax and Registration Data (tctax2150m000) session.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

  • The Extended Registration Management field is set to Active.
  • The Optional Jurisdiction at State / Province Level check box is selected.
Business Partner Tax State/Province

The tax state or province of your business partner.

The value in this field is taken from the Tax and Registration Data (tctax2150m000) session.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

  • The Extended Registration Management field is set to Active.
  • The Optional Jurisdiction at State / Province Level check box is selected.
Tax and Registration Data Complete

If this check box is selected, the complete tax and registration data have been specified for the originating order.

Tax and registration data is maintained in the Tax and Registration Data (tctax2150m000) session. To maintain the tax and registration data for the originating order, the Tax and Registration Data (tctax2150m000) session is started from the appropriate menu.

Logistics handling of the order is blocked if the tax and registration data is incomplete. The setting of the Procedure Step blocked at Incomplete Tax and Registration Data field in the Global Registration Parameters (tctax2100m000) session determines at which part of the process the execution of the order is blocked.

Note: 

This field is applicable if, in the Global Registration Parameters (tctax2100m000) session, these settings are specified:

  • The Extended Registration Management field is set to Active.
  • The Optional Jurisdiction at State / Province Level check box is selected.
Exemption Reason

The reason code for being exempt from taxation for the external invoice.

Exemption Certificate

A certificate certifying the state of being exempt from tax. Some enterprises are exempt from taxes within the jurisdiction of certain tax authorities. This applies to external invoices.

Motive of Transport

motive of transport This field is available if the delivery note functionality is used for the current freight planning company.

Delivery Code

delivery code This field is available if the delivery note functionality is used for the current freight planning company.

Originating Office

The company of the office that is responsible for the originating order of the freight order lines on which the shipment is based.

Originating Office

The office that is responsible for the originating order of the freight order lines on which the shipment is based. company of the office of the originating order.

Related Office

The company of the office that is responsible for the related order of the freight order lines on which the shipment is based.

Related Office

The office that is responsible for the related order of the freight order lines on which the shipment is based.

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