Archive/Delete Projects
Session objective
Using the Archive/Delete Projects (tppdm7820m000) session, you can delete, archive, or archive and delete project data.
Before you can archive a project, its status must be set to Closed, and the financial result of the project must be determined:
- In the Project Status (tppdm6107s000) session, change the status of the project to Finished.
- Change the financial result status to Determine Result.
In the Process Transactions (tpppc4802m000) session, select the Final Result check box and optionally select:
- Primary Interim Results
- Balance
- Click . Consequently, the project status is set to Closed and the financial result status is Result Determined.
Projects with the Closed or Archived status can be deleted.
General Data
To archive/delete general data related to the project, select the General Project Data check box.
This table shows the data that is archived and/or deleted:
| Revenue Codes for Progress Invoicing Activities | tppdm140 |
| Revenue Codes of Progress Invoicing Elements | tppdm142 |
| Costing Breaks | tppdm300 |
| Costing Breaks - Production Material | tppdm301 |
| Costing Breaks - Production Resources | tppdm302 |
| Costing Breaks - Service Material | tppdm303 |
| Costing Breaks - Service Labor | tppdm304 |
| Costing Breaks - Service Other Cost | tppdm305 |
| Costing Breaks - Service Activities | tppdm306 |
| Costing Breaks - History | tppdm310 |
| Costing Breaks - Production Material (History) | tppdm311 |
| Costing Breaks - Production Resources (History) | tppdm312 |
| Costing Breaks - Service Material (History) | tppdm313 |
| Costing Breaks - Service Labor (History) | tppdm314 |
| Costing Breaks - Service Other Cost (History) | tppdm315 |
| Costing Breaks - Service Activities (History) | tppdm316 |
| Cost Control Levels by Project | tppdm601 |
| Contracts by Project Item | tppdm606 |
| Contracts by Project Price Group | tppdm607 |
| Project Labor | tppdm615 |
| Skills for Project Tasks | tppdm617 |
| Project Equipment | tppdm625 |
| Project Subcontracting | tppdm635 |
| Project Sundry Cost Codes | tppdm640 |
| Project Revenues | tppdm643 |
| Third Parties by Project | tppdm646 |
| Project Relations PCS | tppdm650 |
| Appointments by Project | tppdm653 |
| Project Documents | tppdm669 |
| Cost Object Mapping with Service | tppdm670 |
| Procedure Steps by Project | tppdm682 |
| Locations by Project | tppdm742 |
Estimating data
To archive/delete data related to the estimating phase of the project, select the Estimating check box.
This table shows the data that is archived and/or deleted:
| Process Message Log | tpest005 |
| User Defined Statuses by Estimate Version | tpest087 |
| Estimate Versions | tpest100 |
| Estimate Structures | tpest110 |
| Structural Elements | tpest120 |
| Estimate Lines | tpest200 |
| Skills for Estimate Lines (Labor) | tpest201 |
| Totals by Primary Structure | tpest210 |
| Bid Header | tpest300 |
| Bid Lines | tpest310 |
Planning data
You can archive and delete project planning transaction data, including activities, baseline, and external schedule links.
To archive/delete planning data, select the Planning check box.
This table shows the data that is archived and/or deleted:
| Project Plans | tppss010 (only archived) |
| Baseline | tppss020 |
| Activities | tppss200 (only archived) |
| Activity History | tppss202 |
| Activity Relationships | tppss210 |
| Activity Baseline | tppss220 |
| External Scheduling Projects | tppss231 |
| External Scheduling Calendars | tppss232 |
| External Scheduling Tasks | tppss233 |
| External Scheduling Resources | tppss234 |
| External Scheduling Task Relations | tppss235 |
| External Scheduling OBS | tppss236 |
| External Scheduling Project Selection | tppss240 |
| External reference table Activity Relationships | tppss800 |
| Extensions | tpptc050 |
| Elements | tpptc100 (only archived) |
| Elements History | tpptc106 |
Budgeting data
You can archive and delete budget transaction data, including element, activity, extension, element and activity budget, top-down budget data, and budget surcharges. The breakup of the budget cost analysis details are not archived. To view the budget cost analysis breakup, after archiving, perform the generate budget cost analysis in the archive company.
To archive/delete budgeting data, select the Budget check box.
This table shows the data that is archived and/or deleted:
| Cost Surcharges by Project | tpptc030 |
| Cost Surcharges by Cost Type | tpptc031 |
| Cost Surcharges by Cost Component | tpptc032 |
| Cost Surcharges by Item | tpptc040 |
| Cost Surcharges by Labor | tpptc041 |
| Cost Surcharges by Equipment | tpptc042 |
| Cost Surcharges by Subcontracting | tpptc043 |
| Cost Surcharges by Sundry Cost Code | tpptc044 |
| Budget Adjustments | tpptc070 |
| Budget Adjustment Detail Lines | tpptc071 |
| Element Relations | tpptc101 |
| Material Budget Lines | tpptc120 |
| Cost Details Element Budget (Material) | tpptc123 |
| Labor Budget Lines | tpptc130 |
| Equipment Budget Lines | tpptc140 |
| Subcontracting Budget Lines | tpptc150 |
| Sundry Costs Budget Lines | tpptc160 |
| Activity Budget Overview | tpptc200 |
| Material Budget Lines by Activity | tpptc220 |
| Cost Details Activity Budget (Material) | tpptc223 |
| Labor Budget Lines by Activity | tpptc230 |
| Skills for Activity Budget Lines (Labor) | tpptc231 |
| Equipment Budget Lines by Activity | tpptc240 |
| Subcontracting Budget Lines by Activity | tpptc250 |
| Sundry Costs Budget Lines by Activity | tpptc260 |
| Assignments | tpptc270 |
| Budget Cost Analysis Codes by Project | tpptc300 (only archived) |
| Project Budget (interim) | tpptc310 |
| Project Budget (IMS) | tpptc311 |
| Purchase Budget | tpptc400 |
| Calculation Lines by Purchase Budget | tpptc410 |
| Purchase Budget Detail Lines | tpptc420 |
| Budget Version | tpptc500 |
| Budget Amounts of Activities by Version | tpptc510 |
| EV Method Related Data | tpptc515 |
| Time Phased Budget Analysis Codes By Project | tpptc520 |
| Time Phased Budget | tpptc521 |
Budget history
You can archive and delete budget history transaction data, including history of budget lines, history of budget surcharges, and element relationship history.
To archive/delete budget history data, select the Budget History check box.
This table shows the data that is archived and/or deleted:
| History of Cost Surcharges by Project | tpptc035 |
| History of Cost Surcharges by Cost Type | tpptc036 |
| History of Cost Surcharges by Cost Component | tpptc037 |
| History of Cost Surcharges by Material | tpptc045 |
| History of Cost Surcharges by Labor | tpptc046 |
| History of Cost Surcharges by Equipment | tpptc047 |
| History of Cost Surcharges by Subcontracting | tpptc048 |
| History of Cost Surcharges by Sundry | tpptc049 |
| Element Relationship History | tpptc105 |
| History of Material Budget Lines | tpptc125 |
| History of Labor Budget Lines | tpptc135 |
| History of Equipment Budget Lines | tpptc145 |
| History of Subcontracting Budget Lines | tpptc155 |
| History of Sundry Costs Budget Lines | tpptc165 |
| History of Material Budget Lines by Activity | tpptc225 |
| History of Labor Budget Lines by Activity | tpptc235 |
| History of Equipment Budget Lines by Activity | tpptc245 |
| History of Subcontracting Budget Lines by Activity | tpptc255 |
| History of Sundry Cost Budget Lines by Activity | tpptc265 |
Cost registration
You can archive and delete cost transaction data, including cost and commitment history, progress, forecast, invoicing, and interim result data. The breakup of the actual cost control and performance measurement details are not archived. To have the project monitoring and performance measurement details, after archiving, perform the build actual cost control and generate performance measurement in the archive company.
To archive/delete cost registration data, select the Cost Registration check box.
This table shows the data that is archived and/or deleted:
| Invoice Text by Document | tppin105 |
| Messages for Approve and Posting | tpppc007 |
| Physical Progress by Element / Material | tpppc110 |
| Physical Progress by Element / Labor | tpppc111 |
| Physical Progress by Element / Equipment | tpppc112 |
| Physical Progress by Element / Subcontracting | tpppc113 |
| Physical Progress by Element / Sundry Cost | tpppc115 |
| Physical Progress by Element/Cost Type | tpppc116 |
| Physical Progress by Activity / Material | tpppc120 |
| Physical Progress by Activity / Labor | tpppc121 |
| Physical Progress by Activity / Equipment | tpppc122 |
| Physical Progress by Activity / Subcontracting | tpppc123 |
| Physical Progress by Activity / Sundry Cost | tpppc124 |
| Physical Progress by Activity / Cost Type | tpppc126 |
| Physical Progress by Extension / Material | tpppc130 |
| Physical Progress by Extension / Labor | tpppc131 |
| Physical Progress by Extension / Equipment | tpppc132 |
| Physical Progress by Extension / Subcontracting | tpppc133 |
| Physical Progress by Extension / Sundry Cost | tpppc134 |
| Physical Progress by Extension/Cost Type | tpppc136 |
| Element Physical Progress | tpppc150 |
| Activity Physical Progress | tpppc160 |
| Cost Transactions | tpppc200 |
| Cost Entry Defaults | tpppc205 |
| Commitments (Material) | tpppc210 |
| Material Costs | tpppc211 |
| Material Cost Forecast | tpppc216 |
| Cost Forecast by Activity/Cost type | tpppc226 |
| Labor Costs | tpppc231 |
| Subcontracting Hours | tpppc232 |
| Labor Cost Forecast | tpppc236 |
| Commitments (Equipment) | tpppc250 |
| Equipment Costs | tpppc251 |
| Equipment Cost Forecast | tpppc256 |
| Cost Surcharges by Material | tpppc260 |
| Cost Surcharges Labor | tpppc261 |
| Cost Surcharges by Equipment | tpppc262 |
| Cost Surcharges by Subcontracting | tpppc263 |
| Cost Surcharges by Sundry Cost | tpppc264 |
| Revenue Surcharges by Revenue Code | tpppc265 |
| Commitments (Subcontracting) | tpppc270 |
| Subcontracting Costs | tpppc271 |
| Subcontracting Cost Forecast | tpppc276 |
| Cost Surcharges by Project | tpppc280 |
| Cost Surcharges by Cost Type | tpppc281 |
| Cost Surcharges by Cost Component | tpppc282 |
| Revenue Surcharges by Project | tpppc285 |
| Revenue Surcharges by Cost Component | tpppc286 |
| Commitments (Sundry Cost) | tpppc290 |
| Sundry Costs | tpppc291 |
| Sundry Cost Forecast | tpppc296 |
| Forecast Extra Revenues | tpppc306 |
| Price-Fluctuation Settlements by Project | tpppc320 |
| Structural Materials to be Settled by Project | tpppc330 |
| Items to be Settled by Element | tpppc332 |
| Material Quantities to be Settled | tpppc340 |
| Labor Quantities to be Settled | tpppc341 |
| Equipment Quantities to be Settled | tpppc342 |
| Subcontracting Quantities to be Settled | tpppc343 |
| Sundry-Cost Quantities to be Settled | tpppc344 |
| Overhead Cost Transactions | tpppc600 |
| Overhead Cost Forecast | tpppc606 |
| Detailed Overhead Calculation Results | tpppc610 |
| Calculated Overhead | tpppc620 |